Grading System Change Recommendations
Oakland University
Rationale
The Registrar with Graduate Council (GC) and the University Committee on
Undergraduate Instruction (UCUI) respectfully requests that University Senate
review and approve the undergraduate and graduate grading system change
recommendations based on the following:


The outcome of last year’s grade change audit by Internal Audit requires
clarification of the University Senate policy on Incomplete (I) and Progress
(P) grades as it relates to deadlines.
The grading system has not been reviewed in a fairly long period of time
and significant changes in the academic environment may warrant
revisions.
Recommendations
Current Incomplete policy--Undergraduate
The I (Incomplete) grade is temporary and may be given only by student request
and instructor consent and only after the cut-off date for use of the W grade. It is
used in the case of severe hardship beyond the control of a student that prevents
completion of course requirements. Work to remove an I grade must be
completed during the first eight weeks of the next semester (fall or winter) for
which the student registers unless a student-initiated extension is approved by
the instructor and the dean of the school or college or other appropriate
administrator. If course requirements are not completed within one year and no
semester has been registered for, the I grade shall be changed to a grade of 0.0
or permanent I for graduate students. A student who wishes to receive an
Incomplete (I) grade in a course must present a Student Request for Incomplete
Grade form to the instructor by the day of the scheduled final examination. This
form, which indicates the instructor’s willingness or unwillingness to grant the I
and the schedule he or she sets for completing the term’s work, is available in
department offices.
Proposed Incomplete policy--Undergraduate
The I (Incomplete) grade is temporary and may be given only by student request
and instructor consent and only after the cut-off date for use of the W grade. It is
used in the case of severe hardship beyond the control of a student that prevents
completion of course requirements. Student work to remove an I grade for credit
courses and faculty submission of the grade must be completed within one year
from the faculty grade submission deadline for the appropriate semester. I
grades after the one year deadline shall be changed to a grade of 0.0 for
undergraduate students. A student who wishes to receive an Incomplete (I)
grade in a course must present a Student Request for Incomplete Grade form to
the instructor by the day of the scheduled final examination. This form, which
indicates the instructor’s willingness or unwillingness to grant the I and the
Office of the Registrar
4/4/2011
Grading System Change Recommendations
Oakland University
schedule he or she sets for completing the term’s work, is available in
department offices.
Current Incomplete policy--Graduate
The I (Incomplete) grade is temporary and may be given only after the cut-off
date for use of the (W) grade. It is used in the case of severe hardship beyond
the control of a student that prevents him or her from completing course
requirements. Coursework to remove an (I) grade must be completed during the
first eight weeks of the next semester (fall or winter) for which the student
registers unless a student-initiated extension is approved by the instructor and
the Graduate Study and Lifelong Learning. If course requirements are not
completed within one year and no semester has been registered for, the
Incomplete (I) grade shall become permanent. A student who wishes to receive
an Incomplete (I) grade in a course must present a Student Request for
Incomplete (I) Grade form to the instructor by the day of the scheduled final
examination. This form, which indicates the instructor’s willingness or
unwillingness to grant the (I) and the schedule he or she sets for completing the
term’s work, is available in department offices.
Proposed Incomplete policy-Graduate
The I (Incomplete) grade is temporary and may be given only by student
request and instructor consent and only after the cut-off date for use of the W
grade. It is used in the case of severe hardship beyond the control of a student
that prevents completion of course requirements. Student work to remove an I
grade for credit courses and faculty submission of the grade must be completed
within one year from the faculty grade submission deadline for the appropriate
semester. I grades after the one year deadline shall be changed to a grade of
permanent I for graduate students. A student who wishes to receive an
Incomplete (I) grade in a course must present a Student Request for Incomplete
Grade form to the instructor by the day of the scheduled final examination. This
form, which indicates the instructor’s willingness or unwillingness to grant the I
and the schedule he or she sets for completing the term’s work, is available in
department offices.
Note:

University Committee on Undergraduate Instruction approved the
proposed Undergraduate Incomplete policy on Friday, October 1, 2010.

Graduate Council approved the proposed Graduate Incomplete policy on
Wednesday, October 20, 2010.
Office of the Registrar
4/4/2011