PUBLIC ART FOR TRANSPORT INFRASTRUCTURE PROJECTS GUIDELINE TRIM NUMBER: D12#436531 ISSUE DATE: 15 February 2013 OWNER: Manager Commercial Services CUSTODIAN: Project Management Practice Manager Main Roads Western Australia D12#436531 – Issued 15/02/2013 Public Art for Transport Infrastructure Projects Guideline Page 1 of 18 AMENDMENTS Revision No Revision Date 0 19/12/2012 Initial document creation 1 15/02/2013 Document issued 2 16/05/2013 2.1.3 Engage an Art Coordinator – engagement process revised for clarity Description of Amendment ABBREVIATIONS AC ASC BMW CRG DCA ED EOI MST PACA PD PM PMM RFP SWTC Art Coordinator Artwork Selection Committee Building Management and Works Community Representative Group Department of Culture and the Arts Executive Director Expression of Interest Manager Supply and Transport Public Art Commission Agreement Project Director Project Manager Procurement Manager Metropolitan Request for Proposal Scope of Works and Technical Criteria Main Roads Western Australia D12#436531 – Issued 15/02/2013 Public Art for Transport Infrastructure Projects Guideline Page 2 of 18 Table of Contents 1. INTRODUCTION ................................................................................................. 4 1.1 Scope and Purpose ........................................................................................... 4 1.2 Main Roads Policy for Public Art – principles and objectives ...................... 4 1.3 What is Public Art? ........................................................................................... 4 1.4 Why have public art in transport infrastructure projects? ............................ 5 1.5 Percent for Art Scheme .................................................................................... 5 2. IMPLEMENTATION PROCESS ......................................................................... 7 2.1 Commitment to Public Art ................................................................................ 8 2.1.1 2.1.2 2.1.3 2.1.4 2.1.5 When to include Public Art ............................................................................... 8 Determine Level of Funding ............................................................................. 8 Engage an Art Coordinator .............................................................................. 9 Determine Type of Artwork ............................................................................ 10 Produce Scoping Report ................................................................................ 10 2.2 Artist and Design Concept Selection ............................................................ 11 2.2.1 2.2.2 2.2.3 2.2.4 2.2.5 2.2.6 2.2.7 Develop Artworks Brief .................................................................................. 11 Engage with Community Representative Group ............................................ 11 Establish Artworks Selection Committee........................................................ 12 Artist Engagement ......................................................................................... 12 Shortlist Artists and Call for Design Concept Submissions ............................ 12 Selection of Artist and Design Concept .......................................................... 13 Approval of Selection ..................................................................................... 13 2.3 Artwork Commission, Fabrication and Installation ...................................... 14 2.3.1 2.3.2 2.3.3 2.3.4 Commission Artwork ...................................................................................... 14 Design Development Stage ........................................................................... 15 Quality Assurance ......................................................................................... 15 Signage and Landscaping ............................................................................. 16 2.4 Public Art Close-out and Handover ............................................................... 17 2.4.1 2.4.2 2.4.3 3. Close-out Report ........................................................................................... 17 Maintenance and Upkeep Details .................................................................. 17 Handover to Asset Manager .......................................................................... 17 REFERENCE MATERIAL................................................................................. 18 Main Roads Western Australia D12#436531 – Issued 15/02/2013 Public Art for Transport Infrastructure Projects Guideline Page 3 of 18 1. INTRODUCTION 1.1 Scope and Purpose Art in public places can express community aspirations, enhance local identity, and promote a sense of place. The number of proposals for public art to be incorporated into the road reserve is increasing as the community has accepted it as a positive contributing element in the built environment. This document provides guidance for the incorporation of public art into transport infrastructure projects, to ensure a consistent approach and good results. 1.2 Main Roads Policy for Public Art – principles and objectives Main Roads Western Australia (MRWA) is committed to the commissioning of public art that enriches contemporary culture through: Exploring and expressing local identity Enhancing the visual amenity of the built environment Involving the community in a dialogue about art and its relationship to public space In applying these principles MRWA has the following objectives for public art: 1.3 To enhance cultural and natural heritage by commissioning artwork that is sitespecific and reflects the people and the place To integrate the aesthetics of contemporary design with infrastructural form and function To contribute to way-finding and orientation, improving road safety To create opportunities to inspire and develop local artists To provide opportunities for community engagement, including decision making on public art in partnership with stakeholders To focus on motorists, cyclists and pedestrians to gain maximum visual effect and provide a memorable experience To encourage sustainability principles in the production of public art striving for innovation, safety, integration with landscape, and low ongoing maintenance To strive for high quality outcomes through implementing best practice public art procurement and delivery processes What is Public Art? For transport infrastructure purposes “public art” is defined as authorised artwork located within or adjoining the road reserve. Public art may be artist created or directed. Public art – is planned and executed with the purpose of being sited or staged in the public domain. The common elements of art in public places are that they are accessible to the public and that an artist has been involved in the design, or design and fabrication. In WA, the term has come to include both sculpture and functional objects such as artist-designed seating, lamp posts and paving. Community art – typically a “grass roots” approach to creating art. A professional artist and/or community arts worker is engaged to facilitate and/or collaborate with non-artist members of the community for the creation of site specific artwork. Main Roads Western Australia D12#436531 – Issued 15/02/2013 Public Art for Transport Infrastructure Projects Guideline Page 4 of 18 Public art projects do not usually include advertising, directional or tourist signs, logos, off the shelf art items, or just landscaping. Public art may be produced by different processes: a) Artist commission – this is where an artist (or team of artists) responds to an Artworks Brief for a particular project and designs or makes (or organises the making of) the artwork. b) Community arts project – this is where an artist works with members of the community, or specific groups in the community, to design and make the artwork. For a project to be called a community arts project there is usually a high degree of community involvement in the design and ‘hands on’ making of the artwork itself. c) Collaborative design process – this is where an artist is engaged at a very early stage of the infrastructure project to collaborate with an engineer and/or landscape architect or bridge architect to design an integrated artwork for a wall or path or contributes to the design of individual elements of the Scope of Works and Technical Criteria (SWTC), e.g. an artistically designed bridge. With this process the Artist is involved in the design stage, and works with the Engineer and MRWA contract staff to ensure that all artistic requirements are adequately documented and specified for the Construction Contractor to implement. The Artist is also engaged to supervise the implementation of their design working together with MRWA quality assurance staff to ensure that the artwork is implemented as the Artist intended and to the quality of finishes required. 1.4 Why have public art in transport infrastructure projects? Roads never exist by themselves; they have a context and are part of a place. Public art items are intended to be a relatively permanent and lasting expression of cultural identity and natural heritage. Design of the road corridor influences the form, function of the surrounding area and wellbeing of the community. Increasingly, major transport infrastructure projects are delivered using a context sensitive design approach to “best fit” the infrastructure into the local environment. Public art is one aspect of the urban design approach to building infrastructure projects. The inclusion of public art in the road reserve can enhance the public acceptance of infrastructure projects and add to the overall visual amenity of the road reserve. Public art can assist with way-finding and orientation, and in many cases discourage graffiti vandalism of road assets. Public art can also enhance the travel experience of the road user, cyclist, pedestrian, or shared path user. 1.5 Percent for Art Scheme The Percent for Art Scheme is a State Government initiative that started in 1989. The scheme is managed by Building Management and Works (BMW) at the Department of Finance, in partnership with the Department for Culture and the Arts (DCA). Two objectives of the scheme are: 1. To improve the quality of the built environment and the value of public facilities. 2. To identify and create new professional and economic opportunities for Western Australian artists. Main Roads Western Australia D12#436531 – Issued 15/02/2013 Public Art for Transport Infrastructure Projects Guideline Page 5 of 18 The State Government’s Percent for Art policy requires up to 1.0% of the total construction budget for new civic buildings and major infrastructure projects over $2 million to be expended on artwork. Projects below $2 million may incorporate a Percent for Art component at the discretion of the commissioning agency. Ongoing maintenance of artworks devolves to the client department. Key elements in the scheme include: Panel of Art Coordinators Guidance notes and promotional material Commission agreements There is a growing body of experienced artists in WA capable of preparing public art within the context of a civil engineering works contract. Main Roads Western Australia D12#436531 – Issued 15/02/2013 Public Art for Transport Infrastructure Projects Guideline Page 6 of 18 2. IMPLEMENTATION PROCESS See also the Public Art Checklist [TRIM D12#437004] Main Roads Western Australia D12#436531 – Issued 15/02/2013 Public Art for Transport Infrastructure Projects Guideline Page 7 of 18 2.1 Commitment to Public Art Assess whether public art is to be included in a transport infrastructure project Determine level of funding for the artwork Engage an Art Coordinator Determine type of artwork Produce Scoping Report 2.1.1 When to include Public Art The inclusion of public art within road projects is determined on a project-by-project basis. The need and scope of public art is assessed as part of the infrastructure project planning phase and in collaboration with stakeholders to establish: Whether the particular project should include a public art component What level of funding should be applied to public art The general scope of works (i.e. forms of public art and locations) which is dependent on the level of funding In general MRWA will consider the inclusion of public art in road reserves for significant transport infrastructure projects. Less significant projects may be considered where there is a demonstrable benefit, such as public art on retaining walls to discourage graffiti vandalism, or to provide a gateway statement to a particular locality, e.g. entrance to the city or town centre. Public art may also be considered in locations such as civic areas where a higher standard of visual amenity is warranted. Once the commitment to include public art in a project has been made, it is essential to engage an Art Coordinator (AC) as early in the process as possible to facilitate the scoping and procurement process. 2.1.2 Determine Level of Funding The budget allocation is determined on a project-by-project basis, and may be up to 1.0% of the total project construction budget (as per the Percent for Art Scheme). The PD/PM engages an AC to produce a Scoping Report and this provides the basis for setting the initial budget allocation for public art. The public art budget is to include: Art coordination fees Design Concept fees for shortlisted artists Artist’s fees for the community consultation sessions All commission costs to implement the artwork (this will depend on the type of artwork desired) It is important to note that the Commonwealth Government does not fund standalone public art, so for any projects that are federally funded careful consideration must be given as to whether to include standalone artwork. The Commonwealth will generally fund public art if it is integrated into the whole urban design concept and is functional, i.e. provides a secondary function and is not solely artwork. Main Roads Western Australia D12#436531 – Issued 15/02/2013 Public Art for Transport Infrastructure Projects Guideline Page 8 of 18 2.1.3 Engage an Art Coordinator The role of the AC is crucial to the successful selection, procurement and installation of public artworks, particularly for large scale and/or high profile projects. The AC is responsible for all or some of the following activities. Any activities not performed by the AC will devolve to the PD/PM: Produce a Scoping Report Draft and finalise the Artworks Brief Prepare any EOI or tender documentation to MRWA’s required procurement standards Produce Design Concept Requirements (if necessary), selection criteria and weightings Facilitate community and/or stakeholder consultation sessions Facilitate the artist selection process Organise selected artist presentations Oversee implementation of the artwork(s) Provide advice to the project team Report on progress Review and submit progress payments for artists The role of the AC may vary depending on the type of infrastructure project. The AC can either be engaged through BMW’s Percent for Art Scheme or directly by MRWA. Refer to Table 1 below. ENGAGEMENT OF ART COORDINATOR Through Percent for Art Scheme 1 The PD/PM contacts the Public Art Manager at BMW and requests an AC from the BMW Art Coordination Services Panel. Contact details can be found here. Directly by MRWA The PD/PM identifies prospective ACs based on previous engagements, experience and availability. (www.finance.wa.gov.au – Building Management and Works > New Buildings > Percent for Art) 2 The PD/PM provides BMW with relevant information about the project, including the public art budget, timetable, location of the project and site map. The PD/PM provides prospective ACs with relevant information about the project, including the public art budget, timetable, location of the project and site map. 3 BMW assigns an AC and MRWA contracts the AC. The AC fees will be as per the fees fixed under the Art Coordination Services Panel at BMW. Refer to BMW’s Hourly Rate and Fee Scale for ACs [TRIM D12#436550] The PD/PM requests quotations from prospective ACs. Refer to Requesting Quotes from Suppliers [TRIM D13#5040] On receipt of quotations, the PD/PM selects a preferred candidate. 4 Determine purchasing requirements based on value of engagement – refer to Engaging an Art Coordinator Flowchart [TRIM D13#55941] 5 Supply & Transport issues a Notice of Acceptance for the AC quoting the Purchase Order Number and/or Contract Number, and outlining the scope of work, confirming timetable and payment arrangements. Refer to Notice of Acceptance for Art Coordinator template [TRIM D12#436517] Table 1 – Engagement of Art Coordinator Main Roads Western Australia D12#436531 – Issued 15/02/2013 Public Art for Transport Infrastructure Projects Guideline Page 9 of 18 Once appointed the AC will work with the PD/PM and key stakeholders to define the scope of the public art project. 2.1.4 Determine Type of Artwork Public art in transport infrastructure projects will generally consist of some or all of the following forms: a) Standalone artwork – these are works of art which are three dimensional structures, standing on their own (i.e. not attached to other built structures in the road reserve) though they may be located on an art specific support structure, such as a pedestal or pole. For example, a three dimensional sculpture in a roundabout. b) Applied artwork – these are works of art which are attached or applied to built surfaces such as walls or underpasses, bridges, noise walls, visual screens. For example, a mural painted onto the wall of an underpass. c) Integrated artwork – these are works of art which are highly integrated into a surface of a vertical or horizontal plane in the road reserve, for example, concrete walls which contain relief patterns and have specially coloured and textured surfaces, or specially designed balustrades for dual use path bridges. In these cases the work of art cannot be ‘separated’ from the structure itself, it is an integral part of it. d) Infrastructural design – elements (such as bridges, noise walls, visual screens, light fixtures, etc) that have been designed by a collaborative design team including an artist. The Artist contributes through the team design process to the theme, form and choice of materials for the particular infrastructure element. 2.1.5 Produce Scoping Report A Scoping Report should always be prepared by the AC in collaboration with the PD/PM and relevant stakeholders, as required. The report informs and provides the basis for detailed decision-making by the project team on the inclusion of public art within a project. The Scoping Report includes the following elements: Potential public art themes Details of the individual art items (what and where) Budget estimate Procurement strategy It may be necessary to involve local indigenous groups in the artwork process. This may be a commitment made during the consultation process or possibly a condition of the Section 18 approval. If so, the indigenous group will need to be consulted separately – they generally prefer not to be part of the broader consultative or stakeholder groups. The Scoping Report should be completed as early as possible in the project planning stage and well before the project tender process begins. Main Roads Western Australia D12#436531 – Issued 15/02/2013 Public Art for Transport Infrastructure Projects Guideline Page 10 of 18 2.2 Artist and Design Concept Selection Develop an Artworks Brief Engage with Community Representative Group Establish Artworks Selection Committee Artist Engagement Process Shortlist Artists and Call for Design Concept Submissions Selection of Artist and Design Concept Approval of Selection 2.2.1 Develop Artworks Brief The AC drafts an Artworks Brief for the public art project that is finalised together with the PD/PM. The AC may meet with the Community Reference Group (CRG) before the Artworks Brief is finalised, for their input and feedback. The Artworks Brief draws on information outlined in the Scoping Report, and needs to cover: Type of artwork (standalone, applied, integrated, infrastructural design) Scale, location and theme (reflecting local community values/site-specific aspects) Reference to any community consultation/input and research reports A clear outline of all the stages of the public art project and timetable Budget (including Design Concept fees for shortlisted artists) Type of commissioning process, (final lump sum commission amount or hourly rate up to a maximum amount, and who the contract will be with) Selection process (including selection criteria and weightings) for both short-listing and final selection Insurance requirements for the selected artist Once approved, the Artworks Brief will form the basis of the contract and any tender documentation for the artist selection and artwork procurement processes. 2.2.2 Engage with Community Representative Group One of the key principles of MRWA public art policy is to “involve the community in a dialogue about art and its relationship to public space”. Community engagement can be a valuable tool to: Establish a relationship between the community, artist and MRWA Facilitate community buy-in and ownership of a road or bridge project Provide insight into what community members’ value as important about the area they live or work in Community involvement will be assessed on a project-by-project basis, but is typically addressed by engaging with the project’s CRG. The purpose of engagement is to: Inform the community of the project’s public art component Advise of any constraints to art design (e.g. no standalone artwork, if integrated artwork only, etc.) Seek feedback on style/type of public art preferred by members Incorporate feedback into design decisions The CRG is not involved in the artwork selection process. Main Roads Western Australia D12#436531 – Issued 15/02/2013 Public Art for Transport Infrastructure Projects Guideline Page 11 of 18 The Artist may be asked to present the selected and approved preliminary design concept to the CRG for information and further input during the Design Development stage. 2.2.3 Establish Artworks Selection Committee The role of the Artworks Selection Committee (ASC) is to shortlist artists, evaluate Design Concepts presented by the shortlisted artists, select a preferred artwork Design Concept and prepare an Assessment and Recommendation Report for approval in accordance with the DOA. Depending on the type of project, the ASC can comprise: MRWA PD/PM Two other MRWA staff members Community Reference Group member Landscape Architect Construction Contractor’s representative Structural Engineer Local Government representative(s) The AC may facilitate meetings of the ASC but will not have a vote. 2.2.4 Artist Engagement The engagement process is determined by commission value, as outlined in the Scoping Report and Artworks Brief. Where the commission value is less than $150,000 (incl. GST): The AC will invite known artists to register their interest in the project by submitting a covering letter, CV and photos of their previous artwork. The AC will compile a list of eight to ten interested artists for the ASC to shortlist three or four artists. Where the commission value is greater than $150,000 (incl. GST): an Expression of Interest (EOI) needs to be sought from artists through public advertisement, following the usual MRWA tender process as outlined in Supply & Transport’s Tendering and Contract Administration Manual. Weighted selection criteria for both shortlisting and the final selection will be clearly outlined in the Artworks Brief and EOI documents (if applicable) distributed to artists. Price or cost is not a selection criterion as the overall budget for each public art project is determined as part of the scope definition. Although artists are not competing on a cost basis, value for money may be considered as part of the selection process. 2.2.5 Shortlist Artists and Call for Design Concept Submissions The ASC, facilitated by the AC, shortlists artists based on either their previous work and experience (if commission value is less than $150,000 incl. GST) or their EOI responses (if commission value is greater than $150,000 incl. GST). The shortlisted artists are invited to a Briefing Session about the project, which usually includes a site visit organised by MRWA. They are then asked to develop a Design Concept within an allocated timeframe, for final selection by the ASC. It is common practice to pay the Artists a fee (ranging from $800 to $2,000 incl. GST) to produce the Design Concept and present it in person to the ASC. Half an hour is usually allocated for each presentation. Main Roads Western Australia D12#436531 – Issued 15/02/2013 Public Art for Transport Infrastructure Projects Guideline Page 12 of 18 2.2.6 Selection of Artist and Design Concept The ASC review and assess the Design Concepts presented by the shortlisted artists, based on selection criteria and weightings. If a Design Concept Requirements document has been prepared this will be considered during the assessment. Endorsement from the Project Steering Committee (if applicable) should also be sought prior to final approval. 2.2.7 Approval of Selection The PD/PM submits the final artwork designs and an Assessment and Recommendation Report to the ED/RM or Alliance Board for approval in accordance with the DOA. Main Roads Western Australia D12#436531 – Issued 15/02/2013 Public Art for Transport Infrastructure Projects Guideline Page 13 of 18 2.3 Artwork Commission, Fabrication and Installation Commission Artwork Design Development Stage Quality Assurance Signage and Landscaping 2.3.1 Commission Artwork Once the selected Artist and Design Concept are approved, a Public Art Commission Agreement (PACA) is completed and signed by the Commissioner and the Artist. The PACA needs to include: A copy of the Artworks Brief Artist’s artwork Design Concept approved by MRWA Artist’s work program Artist’s payment schedule Requirements for close-out The type of contract procurement will depend on the method of project delivery. For standalone and applied artworks, once the selected artwork concept is known, a PACA can be drawn up either between MRWA and the Artist or the Construction Contractor and the Artist, for the fabrication and installation of the artwork. For integrated artworks, once an artwork concept has been selected, it will be necessary to include a reasonably detailed description of the proposed artwork(s) and its method of construction in project tender documents. Alternatively it can be included as a provisional sum for the Construction Contractor to include artwork in the contract. The Artist provides the design and specifications for the integrated artwork and the Construction Contractor is responsible for implementing the artwork with their own chosen subcontractor. The Artist and MRWA will be jointly responsible for supervision of the selected subcontractor to ensure artistic integrity and quality control. For infrastructural design, the Artist is included in the infrastructural design team as a nominated subcontractor. Main Roads Western Australia D12#436531 – Issued 15/02/2013 Public Art for Transport Infrastructure Projects Guideline Page 14 of 18 ARTWORK COMMISSION PROCESS TYPE OF ARTWORK CONTRACT Standalone / Applied PACA between MRWA and Artist AS2124 (Construct Only) Design & Construct Alliance Integrated / Infrastructural Design PACA between MRWA and Artist for design and supervision only Include the design concept in the tender documents, or include as a provisional sum PACA between MRWA and Artist, or Artist is engaged by the Construction Contractor as a subcontractor PACA between MRWA and Artist for design and supervision only Artist can also be engaged by the Construction Contractor as a subcontractor Include the design concept in the SWTC and the Request for Proposal (RFP), or include as a provisional sum Include a public art clause in the Basis for Design and Construction to instruct the Alliance Participants to manage the design concept, work program and payment schedule in the PACA and subcontract the Artist Include a public art clause in the Basis for Design and Construction to instruct the Alliance Participants to manage the design concept, work program and payment schedule in the PACA and subcontract the Artist Table 2 – Artwork Commission Process by Contract Type 2.3.2 Design Development Stage Once the preliminary Design Concept for the artwork has been approved the next stage is Design Development where the successful Artist further develops and refines the design. At the end of this stage the Artist will have produced detailed documentation and engineering specifications for the artwork, for inclusion in the SWTC or tender documents as a specification (if integrated or infrastructural design). A road safety audit may also be required depending on the type of artwork (e.g. standalone) and proposed location. The Design Development stage may form part of the Artist’s contract or may be a separate stage prior to the signing of a contract with the Artist (staged procurement). A separate purchase order may be required if this stage is outside the Artist’s contract. 2.3.3 Quality Assurance Appropriate quality control mechanisms need to be put in place by MRWA to ensure the Construction Contractor meets all the required timelines and finishes determined by the Artist. The AC may assist the PD/PM to resolve issues that may arise with contractual matters, suitability of the artwork, coordination with other consultants and trades. The Artist may be required to troubleshoot artworks manufacture and installation where there is poor quality control as a result of employing inexperienced subcontractors for manufacturing and installation of artwork. Main Roads Western Australia D12#436531 – Issued 15/02/2013 Public Art for Transport Infrastructure Projects Guideline Page 15 of 18 2.3.4 Signage and Landscaping Site landscaping must complement and enhance the artworks, e.g. planting to avoid overgrowth of sightlines, while allowing for access to view and maintain. The Artist should have input into the design of any site landscaping, to ensure compliance with the overall vision. A plaque for the art item and/or interpretive signage outlining the local history is also included, if appropriate, at MRWA’s cost. Main Roads Western Australia D12#436531 – Issued 15/02/2013 Public Art for Transport Infrastructure Projects Guideline Page 16 of 18 2.4 Public Art Close-out and Handover Close-out Report incorporating Lessons Learnt Maintenance and Upkeep Details Handover to Asset Manager 2.4.1 Close-out Report On completion of the project and before final payment is made, the AC or PM/PD requests a close-out report from the Artist. The report needs to contain: Artist’s contact details A description of the artwork (written and images) including fabrication and installation Any lessons learnt and opportunities for improvement Artwork maintenance and cleaning requirements, including timing, methods, products to be used A set of engineering/as-constructed drawings of the completed artwork, including Australian Standards colour codes and paint specifications Any specialist reports commissioned for the project High resolution images of the completed and installed artwork (minimum 600dpi resolution) suitable for publication purposes On receipt of the close-out report the PD/PM arranges payment of the Artist’s final tax invoice. 2.4.2 Maintenance and Upkeep Details The PM/PD prepares a schedule of maintenance for each item (based on the close-out report) that includes: List of materials used, cleaning methods and annual checks Level of maintenance and protocols to be followed, e.g. where these are necessary, when is advice of artist necessary, cost recovery for repairs Copyright and ownership and responsibility as per notes in PACA Cleaning and graffiti removal Process for removal and/or relocation of artwork Maintenance of site landscaping around artwork Budget for care and maintenance 2.4.3 Handover to Asset Manager The PD/PM meets with the Construction Contractor and/or Artist to accept the finished artwork from the contractor in accordance with the PACA. The PD/PM hands over the closeout report and schedule of maintenance to the Asset Manager. Main Roads Western Australia D12#436531 – Issued 15/02/2013 Public Art for Transport Infrastructure Projects Guideline Page 17 of 18 3. REFERENCE MATERIAL 1. Public Art Policy Statement [TRIM D13#89538] 2. Public Art Checklist [TRIM D12#437004] 3. Engaging an Art Coordinator Flowchart [TRIM D13#55941] 4. BMW’s Hourly Rate and Fee Schedule for Art Coordinators [TRIM D12#436550] 5. Requesting Quotes from Suppliers [TRIM D13#5040] 6. Notice of Acceptance for Art Coordinator template [TRIM D12#436517] 7. Example of a Scoping Report for Public Art [TRIM D12#444742] 8. Example of an Artworks Brief [TRIM D12#444734] 9. Example of an Expression of Interest for Artist [TRIM D13#64307] 10. Public Art Commission Agreement template [TRIM D12#436499] 11. Example of Terms of Reference for Artworks Selection Committee [TRIM D12#444738] 12. Example of Terms of Reference for Community Reference Group [TRIM D12#108848] 13. Public Art Close-out Report Outline [TRIM D12#444739] Main Roads Western Australia D12#436531 – Issued 15/02/2013 Public Art for Transport Infrastructure Projects Guideline Page 18 of 18