Local Government Suburb Report
Version: 0.1
Author: Joel Mazurek
Modification Date: 16/10/2013
1. Report/Extract Details
Identifier
SE1032
Name
Local Government Suburb Report
Legacy Ref No
L508
LOTS Name
VJS01 - Suburb Report
Description
Rating Site and Capital Value summary of overall value movements and counts collated by Local Government Code at a Suburb level covering Revisits,
General Valuations and New Valuation Records.
Type
Report
CRS Number(s)
N/A
Data Source
SAILIS
Delivery Method
Notification email to Local Government email address.
Secure link (https) in email to download file.
Trigger and
Dependencies
Scheduled and,
Frequency
Scheduled on GV Completion Date for each Local
Government,
Adhoc (adhoc initiated by LSG)
SAILIS Menu
Display Format
Excel (two worksheets)
Presentation Format
XLS
Reporting Tool
TBC
External Stakeholders
Local Government (68 in total)
Required Response
Time
Batch (Overnight)
Data Delay
Real time
File Ref: Document1
SE1032 – Local Government Suburb Report
Page: 1 of 11
Field
Local Government
Entity
CRS
Input Control
VALUATION RECORD
6.01
Drop Down List
Comments
Refer Fixed Value List - VALUATION_LGA
Mandator
y
Label
MultiSelect
2. Selection Criteria (listed in display/selection order)
No
Yes
3. Results (listed in display order)
Label
Field
Entity
Comments
Site Value Reports
Suburb
Suburb
ADDRESS
Display each Suburb for the corresponding Local Government
Local Government Code
LGC Land Use ID
LAND USE
For each Suburb display all nine Local Government Code decode labels.
Refer to business rule ‘Local Government Code Decodes’
‘Current Financial Year’ No
Derived
DERIVED
Display heading as ‘CCYY/CCYY No’ i.e. 2013/2014 No
COUNT the number of Valuation Records where:

Record Type is SV or SCV and

Record Status is Current or Proposed Cancelled and

Year Operative is <= the current financial year
Group by the Local Government Code which corresponds to Land Use on the most recent
current Valuation Release.
When calculating current year counts and statistics the Land Use from the most recent
current Valuation Release is used, all other counts and statistics (for the proposed financial
ear) are based on the proposed Land Use
File Ref: Document1
SE1032 – Local Government Suburb Report
Page: 2 of 11
Label
Field
Entity
‘Current Financial Year’ SV
Total
Comments
Display heading as ‘CCYY/CCYY SV Total’ i.e. 2013/2014 SV Total
SUM the latest current rating Site Value for Valuation Records where:

Record Type is SV or SCV and

Record Status is Current or Proposed Cancelled and

Year Operative is <= the current financial year.
Group by the Local Government Code which corresponds to Land Use on the most recent
current Valuation Release.
When calculating current year counts and statistics the Land Use from the most recent
current Valuation Release is used, all other counts and statistics (for the proposed financial
ear) are based on the proposed Land Use
Cancelled No
Cancelled SV
Created No
Created SV
Growth Through New
Records SV
Derived
Derived
Derived
Derived
Derived
DERIVED
DERIVED
DERIVED
DERIVED
DERIVED
COUNT the number of Valuation Records where:

Record Type is SV or SCV and

Record Status is Proposed Cancelled
SUM the total rating Site Value for Valuation Records where:

Record Type is SV or SCV and

Record Status is Proposed Cancelled
COUNT the number of Valuation Records where:

Record Type is SV or SCV and

Year Operative is = to next financial year
SUM the total rating Site Value at time of creation (Value Reason = New Record) for
Valuation Records where:

Record Type is SV or SCV and

Year Operative is = to next financial year
Algorithm:
Creation SV – Cancellation SV
Negative values are permitted
File Ref: Document1
SE1032 – Local Government Suburb Report
Page: 3 of 11
Label
Revisits SV
Field
Derived
Entity
DERIVED
Comments
SUM only the value(s) that have been added to the proposed rating Site Value via a Value
Reason of :

Revisit or

Zone Update
Where multiple of the above have been approved for the same Valuation Record, sum all
added values
Negative values are permitted
Total Growth SV
Derived
DERIVED
Algorithm:
Growth Through New Records SV + Revisits SV
Negative values are permitted
Total Growth SV %
Derived
DERIVED
Algorithm:
Total Growth SV
‘Current Financial’ Year SV Total
Display result as a percentage rounded to two decimal places.
Negative percentages are permitted
Balance Transactions SV
Derived
DERIVED
SUM only the value(s) that have been added to the proposed rating Site Value via a Value
Reason <>

New Record or

Revisit or

Zone Update
Where multiple Value Reasons <> to above have been approved for the same Valuation
Record, sum all added values
Negative values are permitted
File Ref: Document1
SE1032 – Local Government Suburb Report
Page: 4 of 11
Label
Balance Transaction SV %
Field
Derived
Entity
DERIVED
Comments
Algorithm:
Balance Transaction SV
‘Current Financial’ Year SV Total
Display result as a percentage rounded to two decimal places.
Negative percentages are permitted
Land Use Change No
Derived
DERIVED
Refer to business rule ‘Land Use Changes’
Land Use Change SV
Derived
DERIVED
Refer to business rule ‘Land Use Changes’
‘Proposed Financial Year’ No
Derived
DERIVED
Display heading as ‘CCYY/CCYY No’ i.e. 2014/2015 No
COUNT the number of Valuation Records where:
‘Proposed Financial Year’ SV
Total
Derived
DERIVED

Record Type is SV or SCV and

Record Status is Current or Proposed Current
Display heading as ‘CCYY/CCYY SV Total’ i.e. 2014/2015 SV Total
SUM the latest proposed rating Site Value for Valuation Records where:
Overall SV % Change
Derived
DERIVED

Record Type is SV or SCV and

Record Status is Current or Proposed Current
Algorithm:
‘Proposed Financial’ Year SV Total - ‘Current Financial’ Year SV Total
‘Current Financial’ Year SV Total
Display result as a percentage rounded to two decimal places.
Negative percentages are permitted
Capital Value Reports
Suburb
Suburb
ADDRESS
Display each Suburb for the corresponding Local Government
Local Government Code
LGC Land Use ID
LAND USE
For each Suburb display all nine Local Government Code decode labels.
Refer to business rule ‘Local Government Code Decodes’
File Ref: Document1
SE1032 – Local Government Suburb Report
Page: 5 of 11
Label
‘Current Financial Year’ No
Field
Derived
Entity
DERIVED
Comments
Display heading as ‘CCYY/CCYY No’ i.e. 2013/2014 No
COUNT the number of Valuation Records where:

Record Type is CV or SCV and

Record Status is Current or Proposed Cancelled and

Year Operative is <= the current financial year
Group by the Local Government Code which corresponds to Land Use on the most recent
current Valuation Release.
When calculating current year counts and statistics the Land Use from the most recent
current Valuation Release is used, all other counts and statistics (for the proposed financial
ear) are based on the proposed Land Use
‘Current Financial Year’ CV
Total
Display heading as ‘CCYY/CCYY CV Total’ i.e. 2013/2014 CV Total
SUM the latest current rating Capital Value for Valuation Records where:

Record Type is CV or SCV and

Record Status is Current or Proposed Cancelled and

Year Operative is <= the current financial year
Group by the Local Government Code which corresponds to Land Use on the most recent
current Valuation Release.
When calculating current year counts and statistics the Land Use from the most recent
current Valuation Release is used, all other counts and statistics (for the proposed financial
ear) are based on the proposed Land Use
Cancelled No
Cancelled CV
File Ref: Document1
Derived
Derived
DERIVED
DERIVED
COUNT the number of Valuation Records where:

Record Type is CV or SCV and

Record Status is Proposed Cancelled
SUM the total rating Capital Value for Valuation Records where:

Record Type is CV or SCV and

Record Status is Proposed Cancelled
SE1032 – Local Government Suburb Report
Page: 6 of 11
Label
Created No
Created CV
Growth Through New
Records CV
Field
Derived
Derived
Derived
Entity
DERIVED
DERIVED
DERIVED
Comments
COUNT the number of Valuation Records where:

Record Type is CV or SCV and

Year Operative is = next financial year
SUM the total rating Capital Value at time of creation (where Value Reason = New Record)
for Valuation Records where:

Record Type is CV or SCV and

Year Operative is = next financial year
Algorithm:
Creation CV – Cancellation CV
Negative values are permitted
Revisits CV
Derived
DERIVED
SUM only the value(s) that have been added to the proposed rating Capital value via a
Value Reason of:

Revisit or

Zone Update
Where multiple of the above have been approved for the same Valuation Record, sum all
added values
Negative values are permitted
Total Growth CV
Derived
DERIVED
Algorithm:
Growth Through New Records CV + Revisits CV
Negative values are permitted
Total Growth CV %
Derived
DERIVED
Algorithm:
Total Growth CV
‘Current Financial Year’ CV Total
Display result as a percentage rounded to two decimal places.
Negative percentages are permitted
File Ref: Document1
SE1032 – Local Government Suburb Report
Page: 7 of 11
Label
Balance Transactions CV
Field
Derived
Entity
DERIVED
Comments
SUM only the value(s) that have been added to the proposed rating Capital Value via a
Value Reason <>

New Record or

Revisit or

Zone Update
Where multiple Value Reasons <> to above have been approved for the same Valuation
Record, sum all added values
Negative values are permitted
Balance Transaction CV %
Derived
DERIVED
Algorithm:
Balance Transaction CV
‘Current Financial Year’ CV Total
Display result as a percentage rounded to two decimal places.
Negative percentages are permitted
Land Use Change No
Derived
DERIVED
Refer to business rule ‘Land Use Changes’
Land Use Change CV
Derived
DERIVED
Refer to business rule ‘Land Use Changes’
‘Proposed Financial Year’ No
Derived
DERIVED
Display heading as ‘CCYY/CCYY No’ i.e. 2014/2015 No
COUNT the number of Valuation Records where:

Record Type is CV or SCV and

Record Status is Current or Proposed Current
Group by the Local Government Code which corresponds to proposed Land Use
‘Proposed Financial Year’ CV
Total
Derived
DERIVED
Display heading as ‘CCYY/CCYY CV Total’ i.e. 2014/2015 CV Total
SUM the latest proposed rating Capital Value for Valuation Records where:

Record Type is CV or SCV and

Record Status is Current or Proposed Current
Group by the Local Government Code which corresponds to proposed Land Use
File Ref: Document1
SE1032 – Local Government Suburb Report
Page: 8 of 11
Label
Overall CV % Change
Field
Derived
Entity
Comments
Algorithm:
DERIVED
‘Proposed Financial’ Year CV Total - ‘Current Financial’ Year CV Total
‘Current Financial’ Year CV Total
Display result as a percentage rounded to two decimal places.
Negative percentages are permitted
4. LOTS Data Elements not required for SAILIS report
Label
Bal (Balance)
Field
N/A
Entity
Comments
N/A
This field is not used within the current Suburb report.
5. Business Rules
1.
Report Schedule and Outputs
When report is triggered one Excel file containing two separate worksheets is required, one for the rating Site Value and one
for the rating Capital Value.
Schedule the report to run for each Local Government on the night of their corresponding GV Completion Date,
(VALUATION.LGA_SCHEDULE_DATES.COMPLETION_DATE)
The report may also be required on an adhoc basis as Local Governments often require updates towards the end of the
financial year. When triggered from the SAILIS report menu, schedule for overnight processing and deliver to the required
Local Government(s) as required.
2.
Local Government Code Decodes
File Ref: Document1
1 - Residential
2 - Commercial (Shops)
3 - Commercial (Offices)
4 - Commercial (Other)
5 - Industry (Light)
6 - Industry (Other)
7 - Primary Production
8 - Vacant Land
9 - Other
SE1032 – Local Government Suburb Report
Page: 9 of 11
3.
Land Use Changes
Local Government requires advice when a property has changed from the current Local Government Code to another for the
proposed financial year. Currently this is determined by comparing the proposed Land Use (as at report run time) to the Land
Use at 30 June.
For example: Where 30 June Land Use is ‘4100 Vacant Land’ and proposed Land Use is ‘1100 House’ Local Government
requires notification as the property is moving from LGC 8 to LGC 1.
Where a Current Valuation Record contains a proposed Land Use which differs from the 30 June Land Use which also results
in the property moving Local Government Codes:

Display the Valuation Record count and total rating Site and Capital Values (as at report run time) in the Local
Government Code row corresponding to the 30 June Land Use. Represent the count and values as a negative and,

Display the Valuation Record count and total rating Site and Capital Values (as at report run time) in the Local
Government Code row corresponding to the proposed Land Use.
The 30 June Land Use can be retrieved from the most recent current Valuation Release.
4.
Rating Value
Where a Notional Site and/or Capital Value exists at the Valuation Record level:

Use the Notional Site and/or Capital Value for all calculations,
Where a Notional Site and/or Capital Value does not exist at the Valuation Record level:

Use the Site and/or Capital Value for all calculations
5.
Totals
A total row is required after each Suburb. Insert the label TOTAL under the Local Government Codes and calculate the
required counts, totals and percentage movements for each Suburb.
At the end of each Local Government calculate all counts, totals and percentage movements for all Suburbs. Insert the label
TOTAL ALL SUBURBS as the Suburb name.
6.
Group By
Group all counts, totals and percentage movements by:

Suburb then by,

Local Government Code
7.
Sort Order
Sort by Suburb in alphabetical order
8.
Report Backup
Report is to be backed up for a total of 90 days to allow LSG access if required
5. SAILIS Report Example
File Ref: Document1
SE1032 – Local Government Suburb Report
Page: 10 of 11
6. Existing Report Example
LGA_Suburb_Rpt_29
10_cv_20131014.csv
7. Existing XML Example (not required in SAILIS)
LGA_Suburb_Rpt_29
10_cv_20131014.xml
File Ref: Document1
SE1032 – Local Government Suburb Report
Page: 11 of 11