JBWS BUILDING POLICIES
(08/15/2013)
CARTER AUDITORIUM #186:
 What types of events can be hosted in the auditorium?
o Classes scheduled by the SEU Office of the Registrar
o Lectures or events approved by the Ragsdale Center Office. (These events will be
approved based on the individual event and its needs and whether the Carter
Auditorium has the necessary audio visual equipment and seating capacity.)
 Who can request?
o SEU staff, faculty, student organizations, external groups.
 Who will authorize the reservation request?
o If event/class is within Monday-Friday, 8AM – 5PM  Registrar’s Office
o If event is after 5PM on Weekdays or anytime on Weekends  Ragsdale Center.
 What media resources does the Auditorium come with?
The following equipment is permanent in the room. Due to room specs, additional
equipment in the room cannot be added.
o Up to 4 microphones (2 microphones, 2 lavaliers)
o Computer Projection
o White boards
o Teacher’s station
 What is the capacity of the auditorium?
o The auditorium has 124 seats. Additional seating cannot be added due to Fire
Code egress pathways.
 Can I set up a registration table in the lobby?
o The Carter auditorium has two entrances and a specific area that meets Fire
Safety egress has been identified for 1 table outside each entrance. Please
contract a member of the Ragsdale professional staff for more details.
 Can I have food or drink in the auditorium?
Food or drink is not permitted in the auditorium. HVAC vents are located in the floor
under each seat which must be kept clean of food, drink spills and to ensure cleanliness
with the high number of back-to-back events occurring each day. Failure to comply with
this policy may result in the responsible organization/department being charged for
associated cleaning costs.
First Floor lobby:
 Can I set up information tables or food in the main lobby?
Not when classes are in session (Fall/Spring: M-F: 8AM – 10PM). During other times, when
tables are set up, they must be scheduled through Facilities and arranged to allow easy
egress. The main lobby is the main public corridor of the building and must be maintained
clear for walking traffic. In addition, the lobby is open-air to the 3rd floor and subject to
noise travelling upstairs to academic classrooms.
Multipurpose Room #180: Capacity: 18
 Who can request the room?
o SEU staff, faculty and student organizations
 Who will approve my request?
o Requests are submitted via 25Live and will be approved by Ragsdale Center.
 Can I move the furniture around in the room for my event?
o Furniture cannot be rearranged. The furniture has certain electronics wired from
the floor to each table and therefore must remain in place.
 How do I request the room?
o Submit a request via 25Live and Ragsdale Center will review the request and
approve accordingly.
 What media support is available in the room?
o Computer/keyboard/flat screen monitor/dry erase boards
Outdoor Courtyard:
 Can the courtyard be reserved for a reception or event?
o The Courtyard is a public space providing access to the building. Although an
event may be scheduled in the courtyard, it cannot block pedestrian traffic
leading into the building.
 How do I schedule the Courtyard?
o Submit a request via 25Live and either School of Natural Sciences or Ragsdale
Center will approve accordingly.
 Monday-Friday, 8AM – 5PM  School of Natural Sciences
 After 5PM on Weekdays, anytime on Weekends  Ragsdale Center
 Who can reserve the Courtyard?
o SEU staff, faculty and student organizations
 Can I have a public address system be set up for events?
o Because the Courtyard is surrounded by classrooms, academic and faculty
offices, sound reinforcement is not allowed in the Courtyard.
 What if I need tables for my event in the Courtyard?
o Furniture can be arranged through Facilities or rented from a supplier.