Template for Parent Invitation to Campus Visit
Dear Parent/Guardian:
We hope you will join your Scholar at our upcoming College MAP Campus Visit on (insert date)! The impact
and ongoing benefit of the campus visit is enhanced significantly if parents/guardians participate; and, we
would like to encourage you to do so. Campus visits allow Scholars to imagine themselves as students, which
is crucial in helping Scholars decide which school is the right fit for them. During the visit, Scholars will tour the
campus, speak with students, sit in on classes and check student facilities like the cafeteria and gymnasium.
We’ve planned an exciting day designed to encourage Scholars to continue to work towards their goal of
attending college.
Date: [PD to insert final date here]
Time: [PD to insert final date here]
Student Permission Form: [PD to insert protocol here]
Signed and returned to:
[insert contact name here] by [insert date here]
Transportation/ Logistics info: [PD to insert transportation protocol here after verifying that the School
Liaison is arranging bus transportation to/from the college campus].
Include information about where and when Scholars and parents/guardians should meet at the high school to
travel to the campus, and where they should meet Mentors. Also include directions to the college campus,
should parents/guardians choose to travel to campus on their own)
Schedule of activities:
[PD to insert detailed schedule here]
SAMPLE SCHEDULE
8 a.m.: High school arrival
8:15 a.m.: Chartered bus departure: Travel time to campus (1.5 hours)
9:30 a.m. to 10 a.m.: Campus arrival
10 a.m.: Campus tour with currently enrolled students (45-60 minutes)
11 a.m.: Meet with admissions officer (45 minutes)
11:45 a.m.: Meet with financial aid officer (30 minutes)
12:15 p.m. to 12:45 p.m.: Eat in the Dining Hall (30 minutes)
1 p.m.: Departure: Travel time to return to school (1.5 hours)
Be sure to bring the following:
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Comfortable shoes and proper weather attire i.e. umbrellas (tours are indoor/outdoor, with lots of
walking required)
Your questions for currently enrolled students, admissions officers and financial aid officers
A small notepad to jot down useful information about the school
A camera (optional)
Other family members. We believe in making this day special for everyone, including additional family
members. Younger siblings are especially encouraged to join the tour. Please ensure that any
additional minors are accompanied by an adult.