MINUTES OF ORDINARY MEETING
LANGSTONE COMMUNITY COUNCIL
Date:
13 January 2014
Time:
7.30pm
Present
Cllr A Henderson (Chairman)
Cllr D Barradell
Cllr C Bryant
Cllr K Dew
Cllr Y Edwards
Cllr M Griffiths
Cllr G Hancock
Cllr T Jeffery
Cllr C Meredith
Cllr C Pike
Cllr W Routley
Cllr P Verity Davies
In attendance
Ms H K Jones (Clerk)
City Cllr R Mogford
ORDINARY MEETING
94.
Apologies - None.
95.
Declarations of Interests - No declarations of interest were made.
96.
Previous Minutes
i. The minutes of the Ordinary Meeting held on Monday 11 November were accepted as a true record and
signed by the Chair with no amendments.
ii. The Clerk’s report was received and accepted for appending to the minutes.
iii. The minutes of the Finance, Planning and Events & Amenities Committee Meetings held on 11, 21 and
28 November were accepted as a true record and subsequently signed by the Chairman.
97.
Gwent Police
i. The Police Report contains some information of no relevance to LCC (eg. Problems with police car’s
clutch and statistics relating to Llanvaches and Penhow). The question was raised as to what impact (if
any) would result from the Police & Crime Commissioner’s inquiry into the reporting of crime statistics.
Letter to be written to Commissioner.
Action GH / TJ / HJ
ii. There was no police representation at the meeting.
iii. Training in use of the portable speed monitor to be organised following its recalibration.
Action HJ
98.
City Councillors
i. The Over 55s Coffee Morning is continuing.
ii. Cllr Mogford had queried the absence of litter bins with NCC. It transpired they had been lost when
lampposts were replaced. The Council resolved to fund 3 litter bins with NCC agreeing to fund a fourth
bin. NCC will install and empty bins. The location of bins to be decided by volunteer litter pickers. Local
business to be invited to sponsor bins. Letter of thanks to be written to Litter Defence Volunteers with a
request to notify any increase in litter following the introduction of smaller household bins. More hivisibility jackets to be purchased.
Action HJ
iii. A house in Llandevaud has been flooded out twice. Some water has been diverted into pond, but if the
pond fills, the water will spill out onto the road. Cllr Mogford to communicate with home-owner. There
has also been some flooding behind Admiral’s offices where a culvert is blocked. Cllr Meredith is
planning to dig out the culvert with a local resident, but water comes down from Celtic Manor golf course.
Cllr Mogford will raise the issue with Celtic Manor management, and will invite Cllr Meredith to
accompany him to a future meeting to discuss the drainage issues.
99.
Public Participation
No members of the public were present.
100.
Finance
i. The Council resolved to appoint Mr Lyn Llewellyn as internal auditor for 2013-14.
Action HJ
ii. The Council resolved to purchase the RBS Alpha Financial Director accounting software.
Action HJ
iii. The Council resolved to approve the draft budget for 2014-15 with an amendment for the costs of internal
audit as at (i) above. The precept levy will remain unchanged for households served by Langstone
Community Council. Clerk to obtain update from NCC on S106 funding for leisure facilities, resulting from
Maplewood & Lydia Beynon developments.
Action HJ
101.
Projects
i. The Council resolved to accept the proposal by Mr Mark Oliver to provide new noticeboards at no cost to
the Council with sponsorship by his company, OM Facilities Maintenance.
Action HJ
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102.
103.
104.
105.
ii. The Council resolved to set up a working party to consider the feasibility of erecting a village war
memorial, to establish Terms of Reference and a draft budget. Working party to consist of Cllr Jeffery, Cllr
Verity Davies, Cllr Meredith, Cllr Bryant and the Clerk. Meeting to be arranged.
Action HJ
iii. Cllr Dew agreed to carry out further research and make recommendations on the feasibility of setting up a
project to deliver inter-generational IT learning in Langstone.
Action KD
iv. After careful consideration of all the issues, particularly the geographical spread of the village and
potential sites to locate equipment, the Council resolved not to purchase a defibrillator for Langstone at
this time due to impracticalities.
v. The Council asked the Clerk to write to NCC to ascertain any plans to plant wildflowers (especially
poppies) in Langstone in 2014.
Action HJ
It was agreed that Councillors should complete a Skills Audit in order to more easily identify suitable
members of future working parties, etc.
Action HJ
[Cllr Pike delivered GAVO report at 103(i) and then left the meeting at this point along with Cllr Dew.]
Correspondence
i) The invitation for the current Chairman (plus guest) to enter a draw to attend a Buckingham Palace
Garden Party was noted. Cllr Henderson to complete application forms.
ii) The “Fouling of land by dogs Newport Order 2013 – NCC” was noted.
iii) Letters of thanks for donations were received from:
 Bobath Children’s Therapy Centre
 Langstone Playgroup/pre-school
 St Peter’s Church, Llandevaud
 SARA
 Wales Air Ambulance
iv) A request for donations from Royal Welsh Agricultural Society was considered and the Council
resolved not to make a donation.
v) Receipt of the Ombudsman for Wales Annual Report 2012/13 was noted. A copy is available from
the Clerk.
Reports
i) GAVO - Cllr Pike: Gerald Jones, Community Development Officer for GAVO is willing to attend a
future meeting of LCC to give a presentation on available funding streams. His assistance may be of
use to LCC and Langstone Primary School.
ii) LVH Trustees Meeting – No meeting had taken place.
iii) Langstone Primary Governors Meeting: No meeting had taken place.
iv) NCC Liaison Meeting - Cllr Hancock and Cllr Routley had been unable attend last meeting.
v) One Voice Wales (OVW) – No meeting had taken place.
vi) Community First / Website - Community First will be delivered in the next week.A meeting of the
management committee was due on 29 January 2014. Website - working party is to meet to discuss
improvements.
Action HJ
vii) LDP will be submitted to Welsh Government without amendment. If approved, a very large gypsy
and traveller site plus a transit site will be built near Ringland.
Langstone Village Plan – free text comments had been amalgamated and organised. Three
roadshows in Langstone, Llanmartin and Llandevaud were to be planned. The information would be
presented to LCC by the working party before the public roadshows.
Training
i) Councillors were encouraged to consider OVW courses planned for 2014.
A questionnaire is to be sent to all Councillors to record training received / needed.
Action HJ
ii) NCC questionnaire re Code of Conduct training to be completed by Clerk.
Action HJ
Items for inclusion in next Agenda
 Speed cameras – one hidden in bushes, one flashes too late to be useful
There being no other business the meeting concluded at 21.55 with the date of the next ordinary meeting of the
council being confirmed as Monday 10 February 2014.
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LANGSTONE COMMUNITY COUNCIL
BUDGET - 2014-15
Agreed Budget Category Totals
Income
2013-14
received to 30
Sept 2013
Income
Precept
Concurrent allocation
Bank Interest
Planter Sponsorship
Total
Expenditure
Insurance
Membership Subscriptions
Membership Subscriptions
Staff Costs
Staff Costs
Administration Costs
Administration Costs
Administration Costs
Street Furniture
Street Furniture
Street Furniture
Maintenance
Play Park & Planting
Play Park & Planting
Play Park & Planting
Play Park & Planting
Play Park & Planting
Play Park & Planting
Play Park & Planting
Play Park & Planting
Concurrent Expenditure
Grants - S137
Training Costs
Cllr Expenses
Conferences
Conferences
Conferences
Clerk's Mileage
Chairmans Fund
Community Events
Community Events
Community Events
Community Events
Community Events
Community Events
Audit
Audit
Langstone Village Hall Refurbishment
Rent - LVH
Telephone / Broadband
Chain of Office
Commemorative Boards
Website
Village Plan Survey
Community Activities / Gen Contingency
Advertising
Legal Fees
Election Costs
Capital Projects (Play equipment etc)
33855.29
4690.00
50.00
60.00
38,655.29
Sub-heading
One Voice Wales
Society of Local Council Clerks
Salary, tax & NI
Pension
Stamps, Paper, Printer Ink, consumables
Office Equipment
Accounting Software
Purchase & Installation of New Bench
Purchase & Installation of Notice Boards
Purchase & Installation of bins
Notice Boards
Ground Maintenance
Rent
Annual Inspection
Visual Safety Checks & Sanitation
Routine maintenance checks
Repairs
Fence -Bramley Close
Annual Planting
SLCC Practitioners' Conference
One Voice Wales
Society of Local Councils
LCC Sponsored Events (increased to 15)
Best Kept Village
Remembrance Day
Priory Christmas Carol Concert
Village Fete
MCC Summer Play Scheme
Internal Audit
External Audit
33855.29
4690.00
50.00
60.00
38,655.29
Agreed Budget Category Totals
2013-14
1,000.00
350.00
130.00
8,062.00
1,000.00
650.00
200.00
1,000.00
480.00
22781.50
4690.00
35.57
60.00
27,567.07
Spend to
30 Sept 2013
528.47
338.00
124.00
4,710.53
Anticipated
Income to year
end
11,390.25
0.00
30.00
11,420.25
Total annual
expected
income
Proposed
Budget
2014-15
34,171.75
4,690.00
65.57
60.00
38,987.32
Anticipated
Total annual
Spend to year expected spend
end
4,740.86
9,062.00
257.96
250.00
30.00
850.00
800.00
180.00
800.00
30.00
175.00
700.00
250.00
2,500.00
200.00
600.00
2,300.00
1,000.00
1,100.00
1,500.00
250.00
150.00
300.00
500.00
200.00
2,250.00
150.00
100.00
100.00
2,500.00
400.00
120.00
500.00
1,700.00
620.00
20.00
50.00
400.00
1,500.00
3,000.00
400.00
500.00
5,000.00
15,000.00
59,237.00
Precept Calculation:
Total holdings as at 01 April 2013
Plus anticipated income to year end
Less anticipated expenditure to year end
Anticpated holdings as at 31 March 2014
32,459.88
38,987.32
22,004.66
49,442.54
Anticpated holdings as at 01 April 2014
Plus budgeted income to year end
Less budgeted expenditure to year end
Anticpated holdings as at 31 March 2015
49,442.54
39,893.51
83,770.40
5,565.65
No of homes (tax base)
Precept required for 2012/13
Per Band D Property
1771
35083.51
19.81
800.00
5,000.00
200.00
200.00
450.00
800.00
180.00
1,270.00
200.00
200.00
450.00
0.00
0.00
503.00
0.00
1,270.00
1,200.00
2,300.00
750.00
600.00
200.00
1,882.85
2,300.00
1,000.00
942.50
208.84
330.51
150.00
200.00
480.51
200.00
40.79
110.00
2,000.00
2,040.79
110.00
372.00
4,880.00
1,689.00
579.73
503.00
5,255.00
2,300.00
1,000.00
1,100.00
1,500.00
700.00
500.00
200.00
5,500.00
682.85
250.00
342.50
8.84
620.00
1,700.00
620.00
20.00
50.00
400.00
1,500.00
3,000.00
400.00
500.00
5,000.00
15,000.00
59,237.00
2,380.00
844.50
289.73
372.00
2,500.00
844.50
290.00
60.00
50.00
577.39
15.00
450.00
800.00
743.05
12,669.12
26,115.36
75.00
500.00
1,377.39
0.00
0.00
0.00
743.05
0.00
22,004.66
35083.51
4690.00
60.00
60.00
39,893.51
Proposed
Budget
2014-15
600.00
350.00
130.00
8,062.00
1,000.00
500.00
100.00
128.40
800.00
4,500.00
1,000.00
200.00
480.00
30.00
60.00
800.00
250.00
2,500.00
200.00
1,200.00
2,300.00
1,000.00
1,000.00
1,200.00
250.00
150.00
300.00
300.00
200.00
2,250.00
150.00
200.00
100.00
2,500.00
400.00
150.00
400.00
1,700.00
600.00
0.00
30.00
200.00
2,000.00
3,000.00
500.00
40,000.00
83,770.40
Category Totals Agreed Budget Category Totals
2014-15
35083.51
4690.00
60.00
60.00
39,893.51
35083.51
4690.00
60.00
60.00
39,893.51
Category Totals Agreed Budget Category Totals
2014-15
600.00
600.00
480.00
480.00
480.00
9,062.00
9,062.00
9,062.00
728.40
728.40
728.40
6,300.00
200.00
6,300.00
200.00
0.00
6,300.00
200.00
5,520.00
2,300.00
1,000.00
1,000.00
1,200.00
5,520.00
2,300.00
1,000.00
1,000.00
1,200.00
5,520.00
2,300.00
1,000.00
700.00
300.00
200.00
700.00
300.00
200.00
700.00
300.00
200.00
5,600.00
5,600.00
5,600.00
550.00
0.00
1,700.00
600.00
0.00
30.00
200.00
2,000.00
3,000.00
0.00
500.00
0.00
40,000.00
83,770.40
550.00
550.00
1,700.00
600.00
1,700.00
600.00
0.00
30.00
200.00
2,000.00
3,000.00
0.00
500.00
0.00
40,000.00
82,770.40
30.00
200.00
2,000.00
3,000.00
500.00
40,000.00
83,770.40
Resolution passed by Full Council on 13/1/14 approving draft budget & setting precept for 2014-15 at
£19.81 based on Band D household.
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35083.51
4690.00
60.00
60.00
39,893.51
600.00
1,200.00