Youth In Philanthropy 2014 Guidelines for Grant Applicants
Who We Are
The Community Foundation of the Rappahannock River Region works with individuals and families to create
permanent gifts for our community. We are a regionally-focused grantmaking organization serving the counties of
Caroline, King George, Stafford, Spotsylvania and the City of Fredericksburg.
Across the country, community foundations like ours have created programs to harness the insight, energy and
compassion of youth to benefit local programs. Following proven models, the Community Foundation began a
Youth in Philanthropy (YIP) program in 2005. Now entering our twelfth funding cycle, this program encourages
student leadership, volunteerism and community giving by engaging young people in decision-making about the
distribution of grant dollars. Youth in Philanthropy began with six high school students and has grown to forty
participants for the current cycle. Mentored by adults and led by an insightful group of high school seniors, YIP
offers young adults a unique and challenging leadership experience. The members, comprised of 10th, 11th and 12th
graders, are responsible for understanding the types of community needs that exist in our Planning District,
preparing and disseminating a Request for Proposal, reviewing grant applications, and making funding
recommendations to The Community Foundation’s Board of Governors.
What We Do
YIP provides grant funding opportunities once a year to benefit projects that are led by youth, that actively
involve youth in their implementation, or which directly serve or benefit youth.
YIP encourages volunteerism and leadership among area young people by providing hands-on opportunities for
them to learn the grantmaking, grantseeking and grant awarding processes. Youth are encouraged to try their hand
at grantmaking.
Who Is Eligible?
Any project based in Caroline, King George, Stafford, or Spotsylvania Counties or the City of Fredericksburg is
eligible for program funding if it fulfills one of YIP’s three requirements. These three requirements are:
1.
2.
3.
Youth must be involved in the development of the program.
Youth must be involved in the execution of the program.
Youth must be served by the program.
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“Youth” is defined as any school-aged person up to and including undergraduate students.
Applicants may include, but are not limited to: church youth groups, school clubs or youth service organizations,
as well as any nonprofit organization. An organization may only submit one grant proposal in any funding cycle.
Organizations may submit a grant proposal for each Youth in Philanthropy funding cycle regardless of whether it
has received previous grant funding.
Any applicant that is not a 501(c)(3) tax-exempt organization must be sponsored by and provide a letter of support
from a qualified 501(c)(3) organization.
Grant Award Information
For the 2014 grant cycle, the Community Foundation will award a maximum of $5,000 and a minimum of $500
for grant awards.
Of all grant applications received, eight will be chosen for further consideration for possible funding by the
Youth in Philanthropy group. The YIP board of seniors will make this decision no later than August 19, 2014.
Other Evaluation Criteria
In order to be considered for a grant award, applicants. (Attach these with other required supporting information):
1) Must include a written plan of action stating what, how and when activities will be done.
2) Must demonstrate sustainability by showing how the project will continue once the proposed grant period is
finished. (For one-time events, show how the proposed project will have future benefits.)
How to Apply
Please submit one unstapled copy of the completed application package to:
The Community Foundation of the Rappahannock River Region
Youth in Philanthropy
P.O. Box 208
Fredericksburg, VA 22404-0208
Or FAX 540-373-3050 EMAIL info@cfrrr.org
All grant applicants should expect to participate in an interview as part of the grant approval process. Youth
representatives from each applicant program should be involved in the interview process.
Application Deadline
July 31, 2014
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YIP Grant Cycle Timeline
Tuesday, July 1, 2014: An electronic copy of this Grant Application will be available at www.cfrrr.org.
Thursday, July, 31, 2014: Completed RFP with all necessary information. All applications must be received in
our office no later than 5:00 PM July 31, 2014. We will accept applications sent by fax or email (info@cfrrr.org).
Tuesday, August 19, 2014: Final eight will be chosen by senior board and grantees will be notified no later than
August 30, 2014.
September 1 – October 14: Students review grant applications.
Thursday, September 18, 2014: Community Foundation will schedule interviews with all applicants.
October 14 – November 13, 2014: Interviews will take place every week on Thursdays at 6:00 pm. There will be
two interview meetings each Thursday. Please prepare a small presentation (no longer than 20 minutes) and be
prepared to answer questions about your organization and program.
November 18 – December 12, 2014: YIP members deliberate and make final decisions for grantmaking.
Thursday, December 18, 2014: YIP presents their decisions to the Community Foundation’s Board of Governors
for final approval.
Friday, December 19, 2014: Applicants will be notified.
For more information or assistance in completing the grant application please contact us:
Teri McNally
Ph: (540) 373-9292
terimcnally@cfrrr.org
Fax: (540) 373-3050
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Casey Hu
Ph: (540) 373-9292
casey.hu@cfrrr.org
Fax: (540) 373-3050
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2014 Grant Application Form
Organization Name:
Address:
City State. Zip
Phone:
E-mail:
1.
2.
3.
Fax:
TAX ID#
Youth Representative
____________________________________________
Print name
___________________________________________
Signature
Adult Sponsor or Agency Director
____________________________________________
Print name
___________________________________________
Signature
Date:
Date:
Phone:
E-mail:
Phone:
E-mail:
Project Title:
Amount Requested:
Briefly describe your organization or group (100 words or fewer)
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Briefly describe the proposed project (500 words or fewer) The description should show the basic steps that will
be taken to achieve the goals, who is responsible, and project completion timeframe.
What community need/s will the project address?
What are the short term and long term benefits to the community?
What are the three main goals of your project?
1.
2.
3.
Are you collaborating with another organization to complete this project? If Yes, list the organization(s)
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Tell us about the people that will be served.
Where do they live?
How many will be served?
What is their age range?
Where will the project take place?
When will the project begin?
How long will it take to complete the project?
Are there young people involved in planning/implementing/leading this project?
How many?
What are their specific roles?
Make a compelling case for why your grant should be funded. (500 words or fewer)
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YOUTH IN PHILANTHROPY
BUDGET FORM
Applicant Organization: _______________________________________________________________
Amount Requested: ___________________________________________________________________
If you have never created a program budget, or would like help, feel free to contact our staff and we will be happy
to assist you.
Full Project Budget: The following Budget Form must be completed for the full project budget (not just the
amount requested) and include all expenses and funding sources.
Details Required: Please use the attached page, Detailed Description of Expenses, to provide complete details of
the individual line items.
Line Item Description
What do you
want from
YIP?
What are you
donating? Time,
materials,
people?
What are
others
donating?
Total Project
Costs
Fees/Stipends- for professional services
Supplies- to support project
Transportation- to and from event,
training, etc.
Meeting expenses- such as food, paper,
copies, etc
Equipment/Training materials- that you
may need to hold an event, or complete a
project , etc.
Printing/Publications for outreach or
public awareness
Rental Fees – special equipment, meeting
or event space
Other Expenses (not stated above)
Please Specify
TOTAL
Note: Requested Amount + Donated + Other Sources = Total Project Funding
1
Partnerships are encouraged to solicit donations from community members. (Please provide details about
donated goods or services.) 2Please provide details of other funding sources.
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DETAILED DESCRIPTION OF EXPENSES
(For each category that you are requesting money from YIP, please write out the details of expenses including the
amount, purpose, basis of your estimates, etc.)
Fees/Stipends- for professional services
Supplies- to support project
Transportation- to and from event, training, etc.
Meeting expenses- such as food, paper, copies, etc.
Equipment/Training materials- that you may need to hold an event, or complete a project , etc.
Printing/Publications for outreach or public awareness
Rental Fees – special equipment, meeting or event space
Other Expenses (not stated above) Please Specify
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