Risk Assessment
Event/Group Details
DATE OF RISK ASSESSMENT:
16th
[LUSU Living]
January 2014
RISK ASSESSSMENT REVIEW DATE: Jan / Feb 2015
Ongoing Assessment
Who is at
risk?
What are the controls and actions?
(use numbers)
Controlled
Likelihood
Hazard
What are the risks
& potential
injuries?
Controlled
Severity
The Risk Assessment process must be ‘on-going’ and ‘dynamic’.
In other words, professional judgements and decisions regarding safety will need to be made during the activity. If the control
measures aren’t sufficient, the activity must not proceed.
Controlled
Risk Rating
Who is responsible
for the control?
Office Environment
e.g.
Computer
Equipment
Trip Hazards
Electrocution or
fire leading to
burns or death
Falling leading to
sprain or cuts or
concussion
Staff
Staff and
Public
1) Check all leads and casing before use to
check for visual damage; do not use if
damaged.
2) Ensure all electrical equipment is PAT tested
when it is due for renewal
1) Keep all passage ways clear of
obstacles.
2) Ensure all flooring is appropriate and fit
for use.
3) Place personal items out of walk ways
4) Store any equipment supplies out of
harms way and stacked in an appropriate
manner so as not to fall over.
5
2
1
1
5
(Mod)
1) User (staff
members)
2) Manager
2
1) Manager and
staff
2) Manager or
Assistant
Manager
3) All staff
4) All staff
Concussion
Who is at
risk?
What are the controls and actions?
(use numbers)
Controlled
Likelihood
Hazard
What are the risks
& potential
injuries?
Controlled
Severity
Risk Assessment
Controlled
Risk Rating
Who is responsible
for the control?
Staff
1) Ensure all items stored at height are
safely located on shelving
2) Ensure shelving is not over loaded
3) Ensure items not suitable for shelving are
located at a lower level (consider weight
risk at all times).
3
1
3
1) All Staff
2) All staff
3) All staff
Panic and attack
Sprains,
concussion,
stress, breaks
Staff
3
2
6
1)
2)
3)
4)
5)
6)
All Staff
All staff
All Staff
All Staff
All Staff
The manager
Hazardous
environment,
Trips and slips,
disease and
illness, dirt
Staff
1) Ensure the office team know which
appointments are being attended.
2) Carry a working and charged mobile
phone
3) Have an awareness of whom is being
met
4) Ensure appointments are made at a safe
time and place
5) Where a potential element of risk is
identified staff will not attend without the
assistance of a colleague
6) Have a ‘red file’ procedure – staff to
contact the manager in the event of any
danger or unease and ask if they have
the red file. On hearing this request the
manager will take appropriate action to
support the staff member.
1) Where appropriate clothing and
closed/flat footwear
2) Provide notice of visit and request that
properties are safe and clean ahead of
visit.
3
2
6
1)
2)
3)
4)
5)
All Staff
All staff
All Staff
All Staff
All Staff
Stored items
on shelving
Out and about – Staff
Lone working
Property
Surveys
Contractor/
property
owner
meetings
Who is at
risk?
What are the controls and actions?
(use numbers)
leading to panic
attack, sprains,
concussions,
stress, breaks
3) Where trip hazards exist the member of
staff will ask for the item(s) to be removed
4) Provide disposal vinyl gloves for
handlings any non-standard materials.
5) Carry a working and charged mobile
phone
6) Where there is an overriding concern with
regards condition the staff member will
not enter the property and report to
appropriate body.
7) Staff members will carry a torch where
sufficient lighting does not exist.
8) Staff will carry a basic first aid kit
Hazardous tools
Staff
and chemicals,
properties in
states of disrepair
leading to severe
cuts, loss of
consciousness,
blood loss,
chemical burns,
breaks, disease
and illness
1) Provide notice of visits where possible
and ask that the property may be safe
ahead of investigation.
2) Ensure contractors are qualified and
suitable for the works being carried out.
3) Avoid all chemicals and hazardous tool,
asking contractors and property owners
to remove any such items out of harms
ways – where necessary.
4) Where there is an overriding concern with
regards condition the staff member will
not enter the property and report to
appropriate body.
5) Staff members will carry a torch where
sufficient lighting does not exist.
6) Staff will carry a basic first aid kit
Controlled
Likelihood
Hazard
What are the risks
& potential
injuries?
Controlled
Severity
Risk Assessment
Controlled
Risk Rating
Who is responsible
for the control?
6) All Staff
7) All Staff
8) All Staff
3
2
6
1) All Staff
2) Housing
Office
Manager
3) All Staff
4) All Staff
5) All Staff
6) All Staff
Manual
Handling
Strains and
sprains, back
injuries and
breaks
Who is at
risk?
Staff
What are the controls and actions?
(use numbers)
Controlled
Likelihood
Hazard
What are the risks
& potential
injuries?
Controlled
Severity
Risk Assessment
Controlled
Risk Rating
Who is responsible
for the control?
1) Refer to manual handing assessment.
2) Ensure appropriate staff are manual
handling trained
3) Ensure path for furniture moving is
unobstructed before movement takes
place.
4) To carry all items correctly as given in
manual handling training and guidance.
5) Do not lift more than you feel comfortable
in lifting and ensure there are sufficient
people present.
3
2
6
1) All staff
2) The manager
3) All staff
4) All staff
5) All staff
1) Require property owners to ensure any
item left in property during tenancies are
left in a safe and secure location
inaccessible to tenants
3
1
3
1) All staff
1) Risk assess all properties ahead of
tenancy start dates
2) Process all properties for HMO licensing
and Accreditation – with related visits to
be completed with Lancaster City Council
as soon as practically possible.
3) Ensure all properties meet basic LUSU
risk assessment standard ahead of lease
commencement – to include gas and
electric certification.
5
1
5
1) The Manager
and Assistant
Manager
2) Senior
Housing
Assistant
3) As in 1) and
2)
4) All staff
5) All staff
Properties for tenants
Storage of
property
owner items
Dangerous
properties
Chemical burns,
Tenants and
poison, trips and
staff
sprains,
dangerous tools
and equipment
Electrocution, gas Tenants
inhalation,
poisoning,
disease, illness,
trips, falls and
breaks,
concussion, fire
leading to burns
and death
Who is at
risk?
What are the controls and actions?
(use numbers)
Controlled
Likelihood
Hazard
What are the risks
& potential
injuries?
Controlled
Severity
Risk Assessment
Controlled
Risk Rating
Who is responsible
for the control?
4) Ensure property is safe to enter prior to
risk assessing
5) Provide health and safety information to
tenants upon commencement of lease.
Management of Contractors
Inappropriate/ Hazardous tools
Lack of
and equipment
Qualifications within properties.
Risk of injury and
falls due to poor /
faulty
workmanship /
misadventure
Safe Code of
Conduct
As above
Student
Tenants ,
Contractors,
LUSU Living
staff
As above
1) Use a few key contractors whose quality of
work has been proven
2) New suppliers: need to check qualifications
where relevant e.g. Gas Safe, NICEIC, Guild of
Mastercrafts men – as appropriate
3) One –off contractors / suppliers: e.g. BT.
Where possible use major companies to lower
risk Only use new / unproven contractor(s)
where they have been referred or in exceptional
circumstances
3)Inspection checklists completed: Home visit
checklist is a comprehensive record of condition
(repairs and licensing works)
4) Feedback from Students and acting on that
feedback i.e. to pro-actively ask students for
feedback (repair call backs) and home visits
where repair issues have been ongoing.
5) Have a comprehensive out of hours
emergency repairs service – K&M (gas) & Mick
Hammel / Phil Hudson
1) Documented remit i.e. contracts for the
main contractors , terms & conditions for
less used contractors
3
2
6
LUSU Living
Manager ,
Assistant
Manager-
3
2
6
1) And 2):
LUSU Living
Manager /
Assistant
Manager
Property
Owners
Claiming for
inadequate
‘work’
completed
Reputational risk
Financial impact:
compensation.
If valid claim:
potential risk of
injury to an
individual.
Who is at
risk?
Student
tenants /
contractors /
staff if valid.
LUSU if
invalid
claim.
Fire Risk Assessment of Properties
Fire hazards
Minor burns to
Student
e.g. electrical, fatality.
Tenants,
gas, cooking,
Contractors
smoking,
and Staff /
candles
visitors to
property
What are the controls and actions?
(use numbers)
2) To establish a code of conduct / safe
system of working
3) Obtained evidence of Insurance
documentation
1) Property Owners responsibility to let us
know of any issues within 12 months. To
be included in lease from 2014-15.
2) To include new clause in lease
agreements to clarify LUSU’s role in
facilitating repairs –indemnity
1) Alarm Testing – wired in smoke detection
– visual inspections, L2 systems
dedicated process of testing
2) Included in inspection checklist
3) Upgrading of resources to ensure testing
process is effective (Additional resources
secured)
4) Following of manufactures instructions for
installation and operation
5) Evacuation procedures where
appropriate
6) Floor plans to include identification of fire
exits on property notice boards
7) Licensing and Accreditation certification
8) Gas and electric certification (annual and
periodic)
9) Ensuring fire exits unblocked
Controlled
Likelihood
Hazard
What are the risks
& potential
injuries?
Controlled
Severity
Risk Assessment
Controlled
Risk Rating
Who is responsible
for the control?
3): Senior
Housing
Assistant
5
2
10
All LUSU Living
team in first
instance.
Escalated to
LUSU Living
Manager / FC if
complaint
escalated.
5
2
10
Senior Housing
Assistant /
Housing
Manager.
Attending
contractor
responsible for
individual jobs.
Who is at
risk?
What are the controls and actions?
(use numbers)
Controlled
Likelihood
Hazard
What are the risks
& potential
injuries?
Controlled
Severity
Risk Assessment
Controlled
Risk Rating
Who is responsible
for the control?
10) To include code of conduct in tenant
lease agreement – to include NO
SMOKING or candles
11) Welcome Packs : General information on
fire safety and relate to lease agreement
China Street Office
As with Office Fire, trips,
Environment
accidents in
above plus:
general, repairs
and condition
Lone Working
Student
tenants,
contractors,
staff and
visitors
1) Daily manning of LUSU office
2) Regular checks of communal areas to
include drying room and social spaces
3) Regular checks of bin areas
4) Fire safety protocol as identified above
5) First Aid kit
3
2
6
6) As above : see lone working section
The undersigned believe this assessment to cover all significant risks associated with the above activity and accept their
responsibilities for ensuring associated controls are in place
All staff
Risk Assessment
Authorisation
Position
Print Name
LUSU Living Manager
Matthew Ward
LUSU ASO
Martin Ennis
Sign
Matthew Ward
Date
14/1/14
Martin Ennis
Please detail how this risk assessment will be communicated to all parties who must comply:
Communication
Who needs to understand this
assessment?
How and when will this be communicated to them?
By Who?
Staff
Briefing meeting February
The Manager
Contractors/Property Owners
Condition of lease and or written correspondence
LUSU Living
Tenants
Information in Welcome Pack
LUSU Living
Risk Assessment
Risk Rating Guide
Below is a simple guide to help risk assessors determine the risk rating of each hazard identified.
A Risk Assessment should be ‘Suitable and Sufficient’. That is to say:
 It should identify the risks arising in connection with the activity.
 The level of detail included should be proportionate to the risk.
 It must consider all those who might be affected i.e. staff, students, etc.
 It should be appropriate to the activity and should identify the period of time for which it is to remain valid.
Risk = Likelihood X Severity
The Likelihood
The Severity
No Action
No injury
0
=1
First Aider
Bruising, minor cuts, grazes
1
Possible
=2
Nurse Unit
Strains, Sprains, concussion
2
Likely
=3
A&E1
3
Very Likely
=4
Loss of consciousness, blood loss, burns, breaks or injury resulting in Visit to A&E. Other non-permanent chemical
effects. Corrosive toxic, flammable substances, mild chemical irritation of eyes or skin. Harmful, irritant substances
Certain
=5
A&E2
Permanent /partial/total disabilment or other reportable injury/disease
4
Death
Single Death
Multiple Death
5
Very Unlikely
=0
Unlikely
Risk
Ranking
Trivial Risk
Likelihood
Certain
Very Likely
Likely
Possible
Unlikely
Very Unlikely
Death
A&E 2
25
20
15
10
5
0
20
16
12
8
4
0
Severity
Nurse
A&E 1
Unit
15
10
12
8
9
6
6
4
3
2
0
0
First
Aider
5
4
3
2
1
0
No
Action
0
0
0
0
0
0
Score
0-2
Low Risk
3-4
Moderate
Risk
5 - 10
High Risk
12 - 16
Intolerable
Risk
20 - 25
Action
No further action required unless incidents occur
No additional controls may be needed overall, but specific
hazards may be reduced. Monitoring is required to ensure
controls are maintained. Review if an incident occurs or
more effective controls become available.
Efforts should be made to reduce the risk over a defined
period of time.
Work should not be started until the risk has been reduced.
If work is in progress Urgent action should be taken to
reduce or control risks.
The activity should cease until risks have been reduced to
an acceptable level.
Risk Assessment