The Salopian Club
Annual Plan 2015 -16
Objects
The objects of the Club are:
1. To encourage links and fellowship between Salopians of all ages
2. To organise activities (sporting, cultural, social, business) in support of (1)
3. Together with the Governors, School, Shrewsbury School Parents’ Association (SSPA) and Foundation, to promote Old Salopians’ knowledge
of and involvement in the success, development and prosperity of the School
4. To help Salopians make the transition into their working lives and support the development of their careers.
Objectives
Given where the Club is currently positioned the overarching objective for the next 3-5 years is to create a more vibrant Salopian community. In
order to achieve this the Club has set the following specific objectives:
1. To improve communications to all audiences, with particular emphasis on younger generations and the provision of more news on Old
Salopians, where possible by electronic means and social media
2. To raise the number of actively participating Old Salopians in Club events to 25% of the membership in 5 years and thereafter maintain that
level.
3. To make Club events especially attractive to younger members so they remain Salopians for life
4. To extend the fellowship of sporting clubs to arts and other activities so as to appeal to a broader range of Salopians
5. To provide a comprehensive careers advice and support network to benefit Salopians of all ages
6. To increase involvement of all leavers into Club activities
7. To strengthen the relationship between the Club, SSPA and the School
1
Programmes 2015-16
These objectives will be delivered through the following programmes
Programme
Accountable
Support
Communications
Director
Social Events
Director
Young
Members
Chair
Young
Members
Chair
Sports
Objective Objective Objective Objective Objective Objective Objective
1
2
3
4
5
6
7
Y
Y
Y
Y
Y
Y
Sports Chair
Y
Y
Y
Y
Arts & Activities
A&A Chair
Y
Y
Y
Y
Careers Support
Careers Chair,
Careers
Fellow
Y
Y
Y
Y
Y
Y
2
Strategic Plan 2014-19
The 5-year Strategic Plan and Financial Plan were approved in 2014. The increases in Club membership subscriptions have made the Strategic Plan
affordable. This Annual Plan and Budget covers the period from August 2015 to July 2016 and is the second year of the revised Strategic Plan (201419). The format and content are therefore based on the Strategic Plan.
PRIORITIES FOR 2014/2015
General
Over the past year the Club has delivered effectively against its communications, events and sports programmes. Its careers programme continues
to evolve with the appointment of a Careers Fellow. Arts and Activities are achieving additional focus, and the Club has acquired an IT solution to
improve communication to and between members.
Events
The Club will seek to improve the quality and attendance at its three drinks receptions (the City, Birmingham and Shrewsbury) and aim for increased
numbers at OS Day. Henley, the Birmingham Dinner, and the Young Members’ London party will also remain part of its core programme. It will
steadily build up the number of its regional, university and overseas representatives and provide administrative support for any smaller scale events
there. It will also seek to organise themed events involving Salopian connections and, where possible, involve the SSPA on a reciprocal basis.
Sport
We shall continue the established programme of sporting events and seek to develop more women’s sport as former female pupils graduate from
university. We shall encourage current Salopian sports men and women to join OS sports clubs by a combination of house visits, closer liaison
between sports staff and their OS counterparts, and timely reminders to year group cohorts as they graduate and enter the workplace.
Arts and Activities
Arts and Activities are acquiring an additional focus to develop a programme of events, some in conjunction with the School, during 2015-2016.
3
Careers
The appointment of a Careers Fellow, her involvement at all levels within the School, and the development of professional groups has resulted in the
Club acquiring significant additional standing within the School and OS community. The Club will seek to involve more Old Salopians and parents in
providing careers advice to Salopians of all ages.
Communications
A successful outcome has been reached in acquiring an IT solution to allow members access to services via a members’ area, with an initial pilot
scheme planned for the 2015 leavers.
Administration
A part time administrative assistant to keep the database up to date will continue to be needed for 2015/2016.
4
COMMUNICATIONS PROGRAMME 2015-16
Audience
Members
Initiative
Magazine
Website
Facebook
E-mails
Database
Current
Salopians
Leavers
yearbook
What we will do
Salopian to be sent to all members twice a
year. Aim to continue producing content
about current OS, report on events, sports
club articles and interest groups.
Fully integrated with School site
Content to include key contact points,
event details, news stories and programme
plans, updated at least monthly. Focus
on careers content in conjunction with the
Careers Fellow and the Careers Chairman.
Salopian Club group established with
>1400 members. Seek more use from sub
groups including sports clubs
How measure success
Feedback from members.
Resources and budget
Shared with School
£12,000 Club contribution to costs
Number of hits vs. other
pages on site
Provided by Club Office and the School
Site hosted by the School
Number of members
Extent of use in advertising
events
Management and monitoring provided
by Club Office
Structured bi-monthly E-newsletters to all
members
Data to be refreshed and updated in line
with available resources. Develop Alumni
Management System to allow OS access to
Club data.
Feedback from members
Drafted by Director and sent out from
Office.
Admin resource to be retained. (Cost
circa £11K).
Yearbook to be produced for 2016 leavers
Financial support and limited admin
support from Office.
Feedback from members
Completeness of data on
members and parents,
particularly in fields relating to
careers. User-friendly
members’ area to be
implemented during 2015
Feedback from leavers
Production outsourced to School
(Richard Hudson)
£2,000 towards production costs
5
Audience
Parents
Initiative
Awareness
campaign
Magazine
What we will do
Updated Salopian Club Brochure
House briefings
As above
How measure success
Quality of brochure
Resources and budget
Club Executive and Office.
As above
As above
Website
Briefings
As above
Annual letter explaining benefits and
activities to new parents with updated
Club brochure
Common Room briefings and
Housemaster briefings, backed up by bimonthly E-newsletter.
Delivered by Chairman and President at
Council Meeting.
As above
Feedback from parents
As above
Club Office
Feedback from Headmaster
and SMT
Club Office
The School
Awareness
campaign
Council
Briefing
Club Executive
6
EVENTS PROGRAMME 2015-16
Category
CORE EVENTS
Regional and
themed events
Young
Members
events
House events
Event
Old Salopian
Day (3 Oct)
City Drinks (19
Nov)
Henley Regatta
(July 2016)
Christmas
Drinks –
Shrewsbury (4
Dec)
Yet to be
finalised
What we will do
Appropriate range of activities for those
attending
At the Travellers’ Club, Pall Mall
Two themed events, two Birminghambased events and one other regional
event.
150+ aiming overall
Club Office
(Subsidies to be approved by Club
Executive.)
Overseas
network events
Young Members
Social Events
Overseas activities to be planned and
managed locally.
One major event each year.
Set locally
Provided locally
At least 150 attendees
Young Members Chair & Committee
£2,000 subsidy available for venue hire
University
Events
Appoint reps at main Salopian universities
and programme of gatherings at each
location. Supported by member of staff.
On initiative from housemasters.
Programme to visit 5 locations each
year on rolling basis in conjunction
with the Careers Office.
Over 100 OS at each event
University Reps (to be appointed)
£1,000 subsidy
One house
reunion per
year
Saturday lunch and drinks for OS, parents
and crews.
Drinks and canapés co-hosted with
Foundation, Carol Service tickets to be
offered
How measure success
Over 150 attendees
Over 150 OS attendees with 50%
under 40
Over 150 attendees
Over 200 attendees
Resources and budget
Club Office and Sports Clubs
£3,500 subsidy
£7,000 for venue hire, canapés and drinks
Sabrina to organize
£3,000 to cover food and wine
£2k (with Foundation?)
Events run by Houses, with minor admin
support from Office. £2,000
7
CAREERS PROGRAMME
Annual Plan 2015-16
Introduction
Since the last Annual Plan, the focus of the Careers Fellow has been on the design and delivery of a Careers Strategy for the School and the School’s Careers Education
Programme, both of which integrate support provided by OS. This has led to adaptation of several initiatives accordingly.
The impact of Potentiality on the delivery of careers support to both the School and the OS community cannot be understated. The profile alumni will fill out includes a bespoke
careers section we have designed, and will enable the following: identification of University groups; establishment of professional networks; identification of individuals willing to
give advice, talks and work experience; establishment of a jobs board for those seeking employees and seeking work; careers news noticeboard reporting OS and school careers
activity; OS business directory for OS to share information about their businesses and services with others. This will enable consistent information to be stored, and for OS to
engage much more directly with the Club and the School’s Careers Education Programme.
Initiative
Careers Committee
Target
Infrastructure
Working Assumptions
Sufficient willing and able
volunteers drawn from OS,
parents and the Careers Fellow
Database
Infrastructure
Raiser’s Edge database will
transition to Potentiality, with
its new Careers section; all
existing data from RE will be
merged to the new Potentiality
site, with option for alumni to
update their information
Potentiality Careers
Profiles (to complement
Salopian Club LinkedIn
group)
Old Salopians and
Infrastructure
Club Administrator to oversee;
Careers Fellow currently uses
LinkedIn for contacting OS as
RE not up to date with business
information
After 1 Year
Chairman and Committee in
place and overseeing delivery by
Careers Fellow and relevant Club
members
Alumni will be constantly
updating their profiles with
accurate professional content.
New alumni will enter their HE
information, creating the Salopian
Club university groups.
Volunteers for events, talks and
advice will emerge through the
profile input. Searching by
professions will enable
establishment of Potentialitybased groups administered by the
Careers Fellow, which will
replace the Professional Groups.i
These groups will then be
encouraged to network socially,
providing mutual value as well as
support to the School/Club.
Revised expectation since 2014
that Potentiality profiles will be
more useful to the Careers
Fellow and the Club than
LinkedIn group as a resource for
identifying potential speakers.
Measure of Success
Delivery of programme
Resources and Budget
Careers Chair and Club
Executive
Number of OS with
profiles on Potentiality;
number of OS
volunteering to give
careers advice or talks;
number of young OS in
University groups; and all
these numbers steadily
increasing as Potentiality
becomes established
Combination of admin resource
and Careers Fellow
Difficult to ascertain in
relation to Potentiality;
LinkedIn will still be an
independently useful
resource to OS outside
the Salopian community
Admin resources of the Club
Administrator
8
Engagement of OS in the
School’s and Club’s
Careers Education
Programme
Old Salopians
OS will continue to contribute
expertise to the School’s and
the Club’s Careers Education
Programme
University Groups
Young Old
Salopians
Young OS at university will
want to network with each
other
Advice and mentoring
for OS After
Shrewsbury
Old Salopians
Careers Fellow in post,
infrastructure targets achieved
of access to and provision of
advice, information and
networks
School’s Careers
Education Programme
Current Salopians
School continues to deliver the
bespoke Careers Education
Programme through the new
Careers Fellow and Dympna
Nightingale
New professional networking
groups will emerge through the
Potentiality profiles, which will
enable networking of OS via
professional commonalities, and
largely replace the Professional
Groups for functionality.
Building on the L6 Careers Fair
and the Lent Term Careers Talks
to engage more OS in sharing
their expertise with current
pupils.
Using Potentiality to increase the
numbers of OS identified as
willing to give advice and talks to
current pupils and OS
Potentiality will enable the
identification of OS at universities
and enable establishment of
social/networking groups and
events.
Also valuable to Dympna
Nightingale in her HE advising to
current pupils
Profile input by OS to Potentiality
to enable networking; continuing
advice and guidance to OS by
new Careers Fellow; university
visits by Dympna Nightingale and
the Careers Fellow
Fully integrated bespoke Careers
Education Programme has been
running in 2014-15 from 3rd Form
to Upper Sixth, preparing pupils
for all aspects of HE and careers
decision-making; no reason to
expect that this will change.
No specific goals for the coming
year other than continued
delivery of the programme
Number of profiles on
Potentiality with useful
careers content and
signaled engagement
Club Administrator and Careers
Fellow
Initial meetings and
social events by OS at
each university
Potentiality, Club Administrator,
Careers Fellow; possible small
budget outlays to support initial
University Group events at
discretion of Club
Engagement by OS with
Careers Fellow, and level
of activity and usage of
Potentiality
Careers Fellow, Club Director,
Careers Committee
Engagement levels of
pupils, positive feedback
from parents and staff
(already received)
Careers Committee, Careers
Fellow, Club Director, admin
support; £5000 Careers Budget
9
Engagement of Parents
in School Careers
Programme
Current Parents
Established networks for
contacting parents: weekly
School newsletter,
Housemasters, mass email,
Sixth Form careers newsletters
Professional Networks
Current Salopians
and Old Salopians
Potentiality will enable
emergence of larger and more
informal groups of OS willing to
share their advice and
experience than the
Professional Groups have done
School Professional
Dinners
Current Salopians
and Old Salopians
Professional Networks
identified, looser than the
Professional Groups
Parent engagement via mass
request has been very low,
excepting direct contact with
individuals who generally respond
very positively. Last year’s goal of
the Parents’ Work Experience
Network now look overambitious: engaging even a small
percentage of parents to
contribute to a work experience
network would be a huge
achievement
PGs in Medicine, Banking/Finance,
IT, Entrepreneurs,
Advertising/Marketing/PR, Law,
Property, Business have not
established with universal
success. Potentiality will enable
connection of OS in different
professions to the goal of
networking with each other, as
well as identifying volunteers to
speak and advise. Careers Fellow
will contact potential speakers
directly, rather than liaising with a
Group Leader
PROPOSED: Pilot networking
reception for one or two
Professional Networks to meet,
to get the Networks going as an
idea that works
PROPOSED: Pilot networking
reception for one or more of the
PNs with pupils at School,
possibly additionally to the
Careers Fair networking
reception and at a different time
of year.
Engagement by parents
in existing careers
activities, level of
response by parents to
communications,
potential to establish
work experience
network
Careers Fellow, Housemasters,
School communications (weekly
School newsletter,
Housemasters, mass email, Sixth
Form careers newsletters)
Engagement and
involvement by OS and
parents
Careers Fellow, Club Director,
Careers Committee
Engagement and
feedback by pupils.
Support from staff.
Engagement by
Professional Network
members, OS and
parents
Careers Fellow, Club Director,
Careers Committee
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ARTS AND ACTIVITIES PROGRAMME 2015-6
Report
The Salopian Arts Committee remains in a transitional stage - following changes in personnel, both on the committee and within the club itself.
Aims are largely those stated previously –
 To arrange broadly artistic events to which members of the Club are invited
 To provide information about the activities of Club members
 To support members activities (both professional and amateur)
Events in the past year have included
- A very well attended Concert at Wigmore Hall in February, which featured outstanding performances by members of the School.
- An ‘Open Mic’ evening at The Horse and Stables Pub in North Lambeth in May, arranged by Henry Southern for younger members of the Club
- Visit to ‘Charles III’ in the West End, starring Richard Goulding (OS)), and to The Musical ‘Top Hat’ (starring Clive Hayward (OS))
- A cabaret performance at the President’s Dinner in Emmanuel College, Cambridge in April (Henry Southern, Chris Jamieson, Chris Cox and Sam
Grainger)
Events:
It is hoped that four or five events will take place, but dates and details are still to be confirmed. These would include:
- An exhibition of Old Salopian photographs (Then and Now) by Kits Oates (OS)
- Evensong at the Inner Temple followed by a reception (Richard Eteson (OS) – autumn date)
Database
Plans to set up a database of Old Salopians involved in the arts world will be developed during the coming year, so that members of the Club can be kept in touch
with one another’s activities.
Examples will include:
‘King Lear’ at the Minnack Theatre, Land’s End – starring Peter Broad (OS) (17th to 21st of August)
‘King Hearts and Cormorants’ – Rory Fraser (OS) at the Edinburgh Fringe (From 9th August)
‘Charles III’ on Broadway, New York, - starring Richard Goulding (OS)
Budget
The Arts budget to remain the same as in previous years, subject to review.
11
SPORTS PROGRAMME 2015-16
(see Annexe, p.13 onwards, for individual Sports Clubs’ plans)
Sports Club
Initiative
What we will Do
Measure of Success
Resources and Budget
All Clubs
Sports Clubs
Event
Event for Leavers to meet Reps of all OS
sports clubs to encourage new membership
of OS Sports Clubs (TBC)
Attendance and increased Recruitment
levels for OS Sports Clubs.
£1,000
Ladies Sports
OS Sports
Programme
Plan and hold at least two OS sports events
Attendance / participation
£1,000
Individual
Sports
Clubs
See individual
Club plans
As per plans attached




Participation by more OS’s
Success in Old Boys Competitions
More self sufficient
More recruitment of Leavers
Golf - £2,000
*Sabrina - £3,900
Football - £6,000
Yachting - £1,000
Saracens - £4,240
Hunt - Nil
Rugby – Nil
Fives - £1,000
Squash - £1,000
* plus Henley funding under
Events
TOTAL - £21,140
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ANNEXE – INDIVIDUAL SPORTS CLUBS’ ANNUAL PLANS – 2015-16
OLD SALOPIAN GOLFING SOCIETY: ANNUAL PLAN 2015-16
Initiative
Preparation needed
After 1 year
After 3 years
After 5 years
Contacts up to date
(Action – OSGS Hon Sec)
New members
(Action – OSGS Hon Sec)
Update OSGS membership email list
List updated
List updated
List updated
Convert existing members to new
sub @ £25
187 @ £20:
153 @ £25:
157 @ £20:
183 @ £25:
130 @ £20:
200 @ £25:
Liaison at end of summer terms for
leavers/parents
100% of golfing leavers and golfing parents join
OSGS
Annual ‘Gang of Four’ meetings and
AGM
Aim for an OSGS Committee
Committee
established
Meetings once a
year
ditto
Keeping in touch with active golfers
Articles and notices of events in each edition of
Salopian: Fasti cards discontinued
ditto
ditto
Communication –
(Action - President)
Action – OSGS Hon Sec
Promotion of OSGS meetings &
matches
Fees for 5 Inter-School
Tournaments
Communication –
(Action – Hon Sec and
Technical help from
School)
Creation of OSGS Linkedin page and
members’ golf details
Creation of OSGS Regional Groups
to enable networking for golf
(Action – President)
Budget
Self-funded
Self-funded
£200 per meeting for 12 regional meetings
£2400.00pa
Halford Hewitt: G L Mellin
PSOBGA (Little Aston)
Grafton Morrish Qualifier
Grafton Morrish Finals
Putting at Royal Wimbledon
Design and Production
£3000.00pa
Design & Production
Design &
Production
operational
To be
costed
Design &
Production
operational
To be
costed
New Hon Sec to be identified and
appointed with job spec by May 2017
13
Social Events
(Action – Hon Sec)
Promote Golf at School
Projects in support of
OSGS
(Action – President, Hon Sec,
Master i/c Golf, Director of
Sport, Foundation) )
Website Liaison Secretary to be
appointed
OSGS pages up to date and refreshed annually
Ditto
Self-funded
Halford Hewitt
Aim for 8
supporters
Self-funded
Eve of Henley
Supporters Group &
Dinner
Huntercombe Supper
Golf parties, lunches and dinners (up
to 4 pa).
Regular contact with Master i/c Golf
and other golfing members of Staff
North Berwick, Trentham
Hoylake, Worfield
Schools Championship
Annual Matches Parents and Staff
Aim for 24
Ditto
A Golf Facility on site in conjunction
with School.
OSGS
involvement
presenting
trophies
Complete
following
fundraising
programme
agreed with
Foundation
Self-funded
Further
initiatives to be
agreed
£35,000.00
OSGS
members,
Foundation,
School
Provision of funds to support
younger golfers under 32 and 25
Resources needed
Replenish stocks of OSGS ties
Stocks obtained
Research supplier for OSGS crested
sweater
In discussion
with suppliers
£1500 sports
grant
£2000 sports grant
£900pa
£2,000.00 pa
(not more
than)
£1200 for
order of 100
ties
£1000 sports
grant
14
OLD SALOPIAN FOOTBALL CLUB: ANNUAL PLAN 2015 - 2016
Overall objectives for 2015-16
1.
2.
3.
4.
5.
6.
Retention of full time playing members and subscription income at 2014-15 levels.
Continue to develop links with the school to identify new players.
1st XI - Targets - consolidate position in premier division, strong run in Arthur Dunn.
2nd X1 - target promotion from League 2.
Vets - win Derrick Moore Cup, increase number of friendlies. Side reached the Derrik Moore Veterans Cup Plate Final last year.
Maintain solid financial footing of Club established in 2014/15 - target better than break even for year ended 31 July 2016.
Calendar of Events to support our objectives:
28 February 2015 – Vets game against the schools
19 April 2015 – Sports Award lunch
-
Lunch arranged by OS and held at Schools
OSFC attendance to promote club, encourage new joiners etc
22 May 2015 – Club end of season dinner
-
Annual dinner for current and former players and other halves – London
Invites to other select OS and supporters of the club
Estimated cost £50 per head, venue: Chiswell Street Dining Rooms (EC1Y 4SA)
Spring 2015 – Vets tour to Paris
-
Self-funded 2 day trip involving (approx.) 14 Vets
1 game against local opposition
August Bank Holiday Weekend 2015 – Tour - likely venue: Cologne
-
2-3 fixtures against local opposition
Encourage student/new player involvement
Self- funded tour, club contribution for students (if funds available)
Other activities
- Contribute 2 pieces to Salopian magazine (tour report plus season report)
October 2015 Schools game and drinks, Shrewsbury
-
4 regular sides playing versus School 1st, 2nd , 3rd and 4th XI's
Vets XI playing schools side
Post-match teas and drinks at Schools
Post- match drinks at Boathouse Pub
19 November 2015 – City Drinks
-
OSFC attendance to promote football club and encourage new members
December 2015 Christmas drinks
-
Drinks for current and former players – venue tbc in SW London
May 2016 Club end of season dinner
-
Annual dinner for current and former players and other halves – London
Invites to other select OS and supporters of the club
Estimated cost £50 per head, venue: likely Chiswell Street Dining Rooms (EC1Y
4SA)
Financial
Budget for 2015/16 is to maintain levels of spend at 2013/14 actual levels as indicated
in accounts to July 14. Expected outcome for July 2015 in line with this.
15
OLD SALOPIAN FIVES CLUB: ANNUAL PLAN 2015 - 2016
Initiative
What we will do
Resources
Budget
Win the Alan Barber Cup
Get our top players on court more and
practise more as a squad
Resolved at AGM to introduce them, need
to arrange the administrative side through
secretary (Rex Worth) and treasurer
(Tom Welti)
Reintroduce Salopian Club night/training
sessions in London
Hold dinner in May time in London
Negligible (few court booking costs
potentially)
None. Will increase resources by £20-£25
per head
No real impact
Negligible (few court booking costs
potentially)
£200-300
No real impact
First OS girls attended Salopian Fives
weekend. Need to build on this going
forward.
We have 3-4 top players playing Div 1
fives for other clubs. If Div 2 side can
sustain itself then we will roll out a Div 1
team too.
Implement a 4-5 rotation policy for
secretary and treasurer to ensure links
with school are maintained by having
youth in key positions. Rex Worth into 3rd
year, begin plans to appoint successor.
No set up costs. Potential league costs etc
down the line.
Reintroduction subs
Expand active player base
Introduction of a club season dinner
Sow the seeds of creating an Old Salopian
Girls Fives Club
Have 2 league sides operating (one in Div
1 and the other in Div 2) within 2-3 years
Keep a youthful atmosphere in the club
and maintain good links with school
Will not mean reduction in grant as club
looking to grow
If regular event could be partially funded
by grant
No short term impact
16
SHREWSBURY SARACENS ANNUAL PLAN: 2015 - 2016
INITIATIVE
ACTION NEEDED
RESOURCES
School to subsidize Home
Fixture catering (RDTN)


Keep momentum going after 2013 success (reached Semi Final)
Keep AB keen to promote Cricketer Cup with Leavers and
County players
To recruit County playing Saracens
To play 1st and 2nd XI Leavers asap.




Reach Final / later Rounds
Enjoyment
Good Team spirit
Having a Squad of 20 of highest
calibre
Saracens Fixtures
June/July 2015




Appointment of George Thomason as Match Manager
Appointment of Jack Brydon as Match Manager
Encourage Leavers to play. Subsidize
1 Fixture for 2016




Full Teams for all 4 Fixtures
Winning –v- 1st XI and 2nd XI
Enjoyment
Recruitment of Leavers
£150 per Fixture
same 2014
(£450 for 2015)
New Members

AB and Cricket Masters in Charge to promote Saracens

More than 15 Leavers joining
Saracens each year
NIL




Encourage 6th Form participation
Encourage Leavers to come on Tour
Ensure good cricketers come on Tour
Keep Numbers up to c. 18

Devon Tour
August 2015
Win all Fixtures and keep
numbers up for whole week
Enjoyment
Maintain high standards on and
off Field
History of Club

Nicko Williams putting in hand – Martin Knox ?

Publication of same
NIL
Insurance

RDTN to sort

N/A
£400
Regalia


New Club Ties (36)
New Blazers (6)



Sale of all Blazers
Sale of 12 Ties
Sale of 4 Sweaters
Cricketer Cup
June /August 2015


TARGET / SUCCESS
Total Resources Allocated


Travel Expenses
£200 per game / round
(£400 for 2015)
£3,500
(same as 2014)
In-house
Funding/£250 from grant
£5,000
17
OLD SALOPIAN YACHTING CLUB BUSINESS PLAN: 2014 - 2019: July year-end.
Activity
2014/15
2015/16
2016/17, 2017/18, 2018/19
Establish Membership and
Subscription
34 paid-up members at £25 pa and 24
juniors at £10 leavers over past 5
years. Plus 40 non-subscribers
72 paying members (including juniors)
75 members
Build up Reserve for potential
insurance excess
£2,867 cash as at July 31, 2014
Add £500 to surplus.
Loan of £1250 repaid to OS Club
Reach minimum of £800 reserve for insurance excess
Enter 1-2 boats for annual
Arrow Trophy
35 different Salopians have
participated over the last 3 years.
Shrewsbury one of only two schools
to enter 2 boats in October 2013.
1 boat. 4 new participants
Second boat if needed and available to be
applied for separately to OSYC for support
1-2 boats. 4 new participants
Encourage Junior Participation
Low initial subs, 24 recent leavers as
members with seven having so far
joined Arrow crews
Expect further five leavers to join
Continued growth
OSYC AGM and Dinner
Annual AGM/Dinner at RORC
Annual AGM and Dinner at RORC
Annual AGM and Dinner at RORC
Communication
Regular article published in Salopian
Regular article published in Salopian
Regular article published in Salopian
Membership database/events managed
through Group Spaces application
Increase reach and usage to school leavers
and existing members
Increase reach and usage to school leavers and existing
members
Take over running of Arrow
Trophy
Shrewsbury now represented on
Arrow Committee
Shrewsbury represented on Arrow
Committee
Shrewsbury has been asked and has accepted to run
the Arrow in 2019-21
Resources needed
£1750 allocated by OSC
£750 boat entry + £250 for subsidising
junior participation: £1000 requested. If
second boat, additional £1000 to be applied
for on ad hoc basis
As 2014/15 plus likely cost rises. Requesting £1100,
£1200 for 2017/18 and 2018/19. Same concept for
second boat
18
SABRINA CLUB ANNUAL PLAN: 2015 - 16
Initiative
Objective
Action
Budget
Recruitment
New members from senior Crews from
RSSBC
(Action – RSSBC Administrator and
Secretary)
Communication (1)
(Action – President
Captain
Secretary)
Communication (2)
(Action – Captain and
RSSBC Administrator)
Club rowing
Update Sabrina Membership email list
List updated
NIL
Liaison at end of summer terms
100% of senior leavers recruited and details captured
NIL
Club organisation
Termly Committee meetings and AGM
NIL
Keeping in touch with active oarsmen
Maintain contact with membership
Articles and notices of events in each edition of Salopian
Termly newsletter emailed to members
NIL
NIL
Website update
Support for Sabrina Crews
Annual affiliation fee to BRA
Schools’ Head of the River
Sabrina pages up to date and refreshed annually
NIL
£850.00 pa*
£200.00 pa*
£750.00*
Social events
(Action – Committee)
Henley Royal Regatta
Crew reunions and ‘Fun Day’
3 planned in 2015 see Calendar attached
£3,000.00 (Salopian
Club funded)
£1600*
RSSBC/Sabrina Supper
Links with RSSBC
Regular contact with RSSBC
Projects in support of RSSBC
(Action – Head Coach, RSSBC
Administrator and Treasurer)
Projects in support of RSSBC
continued
Provision of funds to support needy
candidates for Overseas trips
Additional equipment required by RSSBC
but not covered by the School’s rowing
budget
RSSBC Administrator is a member of the Sabrina C’tee,
which the Head Coach also attends for relevant items
Support at Regattas and Heads
As requested by the Head Coach
As requested by the Head Coach
*Funding from Salopian Club applied for in Total:
£500*
NIL
Up to £2,000.00 pa
from Sabrina
Supporter Fund
Funded by SSF
£3,900.00*
19
OLD SALOPIAN HUNT ANNUAL PLAN: 2015-16
Sports Club
Initiative
What we will do
How measure success
Resources and budget
Old Salopian Hunt
Membership to The
OSH
All leaving members of The Hunt are
presented with their OSH membership (Tie
or Scarf & Vest)
Ties, Scarves & Vests are already in stock.
Annual Run v The
RSSH
Contact all members to invite them to the
Run on the first Saturday of December,
including the Annual Dinner and also The
AGM.
Contact all members to encourage more
than Six to enter the four categories: Open,
+40, +50, +60.
Update The Members list and make contact
by e-mail and writing and social media &
The Salopian. M-in-Charge and The
Huntsman, Whips and Captain of The Girls.
Contact with Master &
Mistress in Charge of Boys &
Girls Hunt to get names &
check list
At least 25 OSH Runners,
including 5 from University
OSH Closing Teams in all
categories and a Top 5
finisher.
£150 travel expenses for students
The Thames Hare &
Hounds Alumni Race
Communication
£130 for Dinner Guests
20
OLD SALOPIAN SQUASH STRATEGIC PLAN: 2015 - 2020
Initiative
Revive the club to be
able to have an
active playing team.
Playing competitive
and friendly fixtures
Create an active
playing squad of all
abilities
Annual drinks
Annual School game
to foster links
between school and
squash playing
leavers
Communication
Old Salopian
Magazine
What we will do
Through Bill Higson’s
MCC club access
encourage existing and
new members to join
the club through playing
games with fellow OS’s
Hold 2 club nights every
year to encourage all
abilities and prove
standard for matches
After 1 Year
1 team with up to 5
players playing up to 8
fixtures & 1 club night
in a season that runs
from late September to
late April
1 club night
After 3 Years
1 team with 5 players
playing up to 12 home
and away fixtures & 2
club nights. Playing in
the Old Schools’
Londonderry Cup
2 club nights to include
a coaching clinic
After 5 Years
2 teams with 5 players
each playing up to 16
home and away fixtures &
2 club nights. Competing
in the Old Schools’
Londonderry Cup
2 club nights to include a
coaching clinic
Resources
Home court fees and
post-game drinks and
food paid for by annual
budget.
Budget
As per annual budget
Court fees paid for by
annual budget. Extra
resources required to
fund coaching clinic
Post second club night
Co-ordination with
Schools, currently Myles
Harding
10 attendees
1 match
15 attendees
1 match
20 attendees
1 match
Part funded by budget
None
Once up and running
an extra £500
required to run
second team and
coaching clinic if no
subs paid
£75 -100 by year 5
None
OS website and word of
mouth through existing
members
Regular communication
with OS Club
Website refreshed
every month during
season
Match progress for
every edition during
season
£1,000
Website refreshed
every month during
season
Match progress for
every edition during
season
£1,000
Website refreshed every
month during season
None
None
Match progress for every
edition during season
None
None
Resources Required Annually
£1,500
21
SALOPIAN CLUB BUDGET 2014-15
EXPENDITURE
Programmes
DETAIL
£
£
£
£
£
£
£
£
14,000
23,500
21,140
2,000
5,000
10,000
75,640
£
£
£
1,000
1,000
2,000
Donations
Office administration
Contingency
£
£
£
£
2,000
16,000
7,500
25,500
TOTAL EXPENDITURE
£
103,140
Communications
Events
Sports
Arts & Activities
Careers
Careers Fellow
Communications
£
Salopian @ 50%
Leavers’ Yearbook
12,000
2,000
14,000
Events
Salopian Day
City Drinks
Henley Lunch
Young OS
House events
Christmas Drinks
Birmingham Drinks
University gatherings
Contingency
3,500
7,000
3,000
2,000
2,000
2,000
1,000
1,000
2,000
23,500
Sports
Sports Club Recruiting Event
Sabrina
Football
Saracens
Hunt
Yacht
Rugby
Ladies
Fives
Golf
Squash
1,000
3,900
6,000
4,240
Nil
1,000
Nil
1,000
1,000
2,000
1,000
21,140
Careers
Careers Fair
5,000
Governance
Committee Meetings
Committee Expenses
INCOME
Subscriptions
£
100,000
Surplus/deficit
-£
3,140
Office administration Alumni Management System 5,000
Assistant Administrator
11,000
16,000
22
23