Meeting: SCHOOL MUSIC TRIP TO FRANCE 2016
2pm Sunday, 15th February 2015
St John’s College staff room
use the Hillcrest Road car park
entrance closest to the fenced hockey/tennis courts
THE TRIP: Sacred Heart Girls’ College and St John’s College combined schools music trip to France,
Sunday 18th September to Sunday 2nd October (15 days travelling) 2016. This is the last week of term
three and the first week of school holidays. The intention of the trip is to pursue a pilgrimage to
places of historical and spiritual significance regarding our schools’ special Catholic character using
music as our vehicle. The trip will be made up of three main phases: 1) performing concerts to
Catholic organisations such as schools and retirement homes, perhaps public concerts, 2) a
pilgrimage to Notre Dame de l’Hermitage (origins of the Marist Order) and to seek the origins of the
Mission Sisters, 3) last two days doing touristy things and visits such as Paris shops. Family members
are encouraged to join the trip as accompanying and supervising adults and to make it a truly rich
and rewarding family experience beyond all others. You will be able to reminisce with your family for
ever.
To offer students rich learning experiences, St John’s College and Sacred Heart Girls’ College
combine where practicable and pursue an active programme that involves lots of school music
groups, plenty of performance activities, and various trips locally, regionally, nationally and
ultimately internationally. To this end, the music departments work towards one long-haul trip to
the other side of the world and a more regional trip to a South Pacific nation, both trips within a five
year school cycle. This means that while a student is at high school there are at least two overseas
music trips scheduled. Previously, the overseas trips have been 2010 to Sydney & Canberra, 2012 to
New York, 2014 to Samoa and our next trip (2016) is long-haul, to France.
Students that are in Year 8 during 2015 are invited with their families to attend the above meeting,
there being a likelihood they will be enrolled at either of the colleges in 2016 and therefore eligible
to join the trip. The trip is expensive and by inviting students now rather than upon arrival into Year
9 helps make it more inclusive by offering maximum time to organise personal finances. Cost and
fundraising will be discussed at the meeting.
For further information please contact Mr Glen Parr directly, contact details follow: GLEN PARR,
Head of Music, St John's College
Hamilton, NZ, Ph: +64 7 856 7091, Personal Mobile: +64 21 115 9228
Travel agent: Edventuretours …
PO Box 12260,Chartwell, Hamilton, 3248 New Zealand
P +64 7 855 9499|M 021 904 209|edventuretours.co.nz|robynh@edventuretours.co.nz
More information if you want to spread the news …..
Details of meeting:
 MEETING HELD AS: first meeting of 2015 & leading up to the first progressive payment due
end March (see below)
 The Trip: Sacred Heart Girls’ College and St John’s College combined schools music trip to
France, from Sunday 18th September to Sunday 2nd October (15 days travelling) 2016. This is
the last week of term three and the first week of school holidays.
 Meeting Venue: St John’s College staff room – closest to Hillcrest Road entrance/car park.
 Meeting When: 2:00pm Sunday, 2nd November 2014
 Target Group Size: minimum 30 (enough for one busload), maximum 100 (fill two large tour
coaches)
 Meeting Agenda (proposed)
o Revisit inaugural meeting and update outcomes
o Gather and confirm likely participants’ contact details
o Benefits of trip – reason for trip
 SHGC speaker James Martell or other SHGC rep (if available)
 SJC speaker Glen Parr – SJC
 Fundraising Sarndra Petrin
 Testimony from previous participant(s) on international school music trip
(Aust 2010) & (NY USA 2012) & (Samoa 2014)
o Broad-brush schedule/itinerary
 Target participation rate
 Airfares / airline – travel agent
 Surface transport demands (depends upon participant numbers)
 Accommodation
 Meals & subsistence
 Forward journey (Sunday)
 Phase 1 – Ensembles & performances (Monday to Friday)
 Phase 2 – Pilgrimage (Saturday to Tuesday) including Mass
 Phase 3 – Touristy things & places to visit (Wednesday to Friday)
 Return journey (Saturday & Sunday)
o Cost $7,000pp all inclusive
 What it pays for
 What is not covered
 Staying on in Europe … not returning with the main troupe
o Payment options
 Pay up front: entire $7,000 paid in full by 30th March 2015.
 Pay as travel agent demands: pay amounts as travel agents need to secure
bookings. These are likely to be a combination of deposits and balance of
payments for:
 Air travel
 Accommodation
 Hermitage re: pilgrimage
 Local France transport (buses etc)
 Activities
 Final payment before boarding flight
 Progressive payments of
 2015
 30 Mar payment #1 - $500 = $500
 31 Apr payment #2 - $500 = $1,000
 30 May payment #3 - $500 = $1,500
o
o
o
o
o
 31 Jun payment #4 - $500 = $2,000
 31 Jul payment #5 - $500 = $2,500
 30 Aug payment #6 - $500 = $3,000
 31 Sep payment #7 - $500 = $3,500
 30 Oct payment #8 - $500 = $4,000
 Christmas Period – nil payment
 2016
 29 Feb payment #9 - $500 = $4,500
 30 Apr payment #10 - $500 = $5,000
 31May payment #11 - $500 = $5,500
 30Jun payment #12 - $500 = $6,000
 31 Jul payment #13 - $500 = $6,500
 31 Aug payment #14 - $500 = $7,000
Eligible participants
 Students (existing and future students)
 Students belonging to music groups
 Other music students
 General student population
 Staff / ensemble leaders
 School representative(s)
 School staff
 Itinerant teachers of music
 Accompanying adults (family and old boys/girls)
Fundraising – Ms Sarndra Petrin to speak
Medical & health
Luggage demands & access to music equipment
Open the floor to comments, observations and questions.