Need to submit all documentation at least four to six months prior to start date.
Last Name: _________________________ First Name: ____________________
Middle Name: ______________________ UFID: _____________Offer salary: _____________
Title/Position: ______________________________ Start Date: ___________________
Degree Required for Position: _________ Training Years for position: _________
Experience required for position: ________ How many years of experience for position: _________
Will the position require to supervisor other: __________(yes or no)
Is the position full-time or part-time: _________________________
Description of Duties:
__________________________________________________________________________________________
__________________________________________________________________________________________
Contact number for foreign national: ____________________________
Current email address of foreign national: ___________________________________
Immigration status in US: _______ When does the status expire: _____________
Is the foreign national outside the US: Yes
or No
Expiration date of driver’s license: __________________ if in US
Concurrent Employer:(working with another employer/department along with COM): Yes
or
No
Does the foreign national have pending Permanent Resident Application: Yes
or No
Are there any future plans for permanent resident within the department: Yes
or No
Does the foreign national have an approved or pending EAD/OPT Card: Yes
or No
if yes when does the EAD/OPT card expiration date: ____________________
Does the foreign national have dependents: Yes or No
– If yes, how many: _____ and are they being
included as TD with the application. Yes
or No
Any international travel plans in the next 6-8 months: Yes
or No
if yes please provide exact dates:
________________ to ________________
Any international travel for dependents in the next 6-8 months: Yes
or No
if yes please provide exact
dates: ________________ to ________________
Premium Processing Service: Yes
or No
Is this considered a rush case:
Who is going to pay for the evaluation of the degree? Department
Who is going to pay for the translation of the degree? Department
Yes
or No
or Foreign National
or Foreign national
(if applicable)
(if applicable)
Please specify a Foreign US Consulate that the foreign national will most likely use for future
TN visa application: City: ___________________ Country: __________________________
If applicable - check with HR to see if the Postdoc limit has not been met
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An Equal Opportunity Institution
Rev. Feb-16
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The first thing to do as soon as possible and send to Pynie by email (COPIES of the
following eight items). Please send the items so we can submit the Immigration Home Page
(IHP) to Fragomen.
complete this checklist
position description
offer letter (any other letters that are official and given to foreign national)
If possible any degree documentation foreign or US along with evaluation and translation
– if you have on file already
The second thing to do is requests the checks and send to Pynie – do not
send to HR/Immigration Compliance or USCIS. We do not need the
checks at this time to submit the IHP. Checks can be sent at a later date.
FEES (SEPARATE CHECKS ARE REQUIRED) PLEASE MARK WHICH CHECKS THAT APPLY
_____ University issued check made payable to DHS or USCIS for $325.00
Department is responsible for this fee
_____ University issued check made payable to DHS or USCIS for $1225.00 for Premium Processing
Service Department or employee may pay this fee
____ Rush legal fee
***********************
_____ DEPENDENT FILING FEE $290 TO DSH OR USCIS (ONLY IF THE DEPARTMENT IS GOING TO PAY – IT IS NOT
REQUIRED FOR THE DEPARTMENT TO PAY FOR DEPENDENT FEES.)
_____ DEPENDENT LEGAL FEE TO FRAGOMEN $575 (ONLY IF THE DEPARTMENT IS GOING TO PAY – IT IS NOT
REQUIRED FOR THE DEPARTMENT TO PAY FOR DEPENDENT FEES.)
The third thing to do as soon as possible and send to Pynie by email (COPIES)
Supporting Documentation can be sent at a later date.
RESUME: A detailed resume indicating: a) name and address of employers, b) dates of employment, c) detailed job description/duties,
d) post secondary education including dates completed and degrees received.
EDUCATIONAL DOCUMENTS: Copies of all university-level and post graduate educational documents (diplomas, transcripts, course
lists, marks, etc.). Both the diploma and academic transcripts are required. Any foreign educational credentials must be evaluated by an
official evaluation agency/company. If the foreign educational credentials were already officially evaluated, a copy of the evaluation report
must be submitted.
COURT AND PRISON RECORDS (if applicable): A certified copy of each court record or any prison record must be obtained for any
criminal conviction(s).
I-94 (ARRIVAL AND DEPARTURE CARD): If in the U.S., current copies of Forms I-94 (front and back).
PASSPORTS: Complete copy of current passports (including blank pages) as well as any expired passports containing U.S. visa(s).
FORMS I-797 Notice of Actions or I-129: If current or prior TN, H or L, provide copies of all Forms I-797 (approval notices). If entered
on blanket L, provide copy of stamped I-129.
MEDICAL LICENSE/CERTIFICATES: Please provide any Medical Certificates, the ECFMG Certificate, Florida Medical License and/or other
certificates.
PERMANENT RESIDENT: Please provide any documentation such as PERM application, I-140 receipt/approval notice, I-485 receipt notice, I-131
receipt/approval notice and I-765 receipt/approval notice for permanent resident Additional time in H-1B based on Permanent Resident: Need copies of
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An Equal Opportunity Institution
Rev. Feb-16
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all documentation Labor Certification Application (LCA), Certification letter from the Department of Labor regarding the pending LCA or I-140 approval
notice. (IF APPLICABLE)
J status: Previously held J-1or J-2 visas, provide copies of all Forms DS2019 (formerly known as IAP-66).
PAYSTUBS: If currently employed in nonimmigrant status (i.e. L-1, TN, H-1B), please attach copies of recent pay stubs. At least the
last three months if applicable. If in F-1 or J status do not need to provide pay stubs.
If changing to TN from TD: If spouse is TN and changing to TN. Please provide copies of spouse’s last three months pay stubs, marriage
certificate translation and English, passport, I-94, I-797 Notice of Actions. There may be additional information upon request.
F status: Previously held F-1 status, provide copies of all Forms I-20.
Employment Authorization Document(s) – EAD cards. J, F or permanent resident
DOCUMENTATION FOR THE TWO YEAR HOME RESIDENCY REQUIREMENT
– Only applies to J status:
(Recommendation letter from the Department of State or the I-612 Notice of Action from the United States Citizenship & Immigration
Services. If fulfilled the requirement, please provide a detail letter that the requirement has been fulfilled.)
*Diploma of highest degree earned or the degree that qualifies the individual for the applicable position. Any
document issued in a foreign language must be accompanied by a complete English translation that is signed by
a competent translator. These translations must be accompanied by documentation that addresses the
competency of the translator who provided the translation from the applicable language to English.
*Transcripts: A transcript must also be included for all US degrees.
*Evaluation - Foreign degree(s) must be evaluated by a US agency. Diploma of highest degree earned or the
degree that qualifies the individual for the applicable position. Any document issued in a foreign language must
be accompanied by acceptable evaluation service. Acceptable evaluators: http://www.naces.org/members.htm
INFORMATION TO READ!
FRAGOMEN WILL CHARGE A LEGAL FEE FOR EXPEDITED/RUSH FEE CASE PROCESSING (WITHIN 4 WEEKS FROM ALL
OF THE FOLLOWING BEING MET/COMPLETED: (1) BOTH EMPLOYER AND EMPLOYEE QUESTIONNAIRES RECEIVED, (2)
ALL REQUIRED SUPPORTING DOCUMENTS FROM BOTH EMPLOYER AND EMPLOYEE RECEIVED AND THIS IS NOT A FEE
TO USCIS OR UF. THIS IS A FEE TO FRAGOMEN.
To request a University issued check(s) for processing fees the departments/centers must submit the Alternate
Check Delivery Form and Invoice for USCIS Processing Fees to the UF Disbursements office along with other
paperwork. Please make sure the checks are returned to you and you forward to Pynie
Pynie will submit the information/documentation in the Immigration Home Page (IHP) once she has received
the first part of the process. The first part has to be completed and submitted to Pynie properly or it will not be
submitted in the IHP system. The department does not have to complete any other forms at that time.
Pynie will send an email to the department and foreign national that the employer’s part has been submitted.
Fragomen will send an email to the foreign national to complete their part of the process. It is imperative that
the foreign national provides the correct email address and that they monitor their emails.
Fragomen will complete the necessary forms for processing. The department does not complete the I-129 form
and etc. Fragomen, Immigration Compliance and COM/Adm Office will work together to process and file the
application to USCIS. COM/Adm will contact the departments if any information/documentation is required.
All initiations for H-1B, E-3, O-1 and TN must go through Fragomen’s IHP system. For non-rush cases,
ALL of the following must be met/completed: (1) Both Employer and Employee Questionnaires received, (2)
all required supporting documents from both Employer and Employee received. After Fragomen receives the
signed forms (from Immigration Compliance), any additional supporting documentation, and USCIS filing fee
checks, their normal processing time to send the petition to USCIS is 2 days for expedited/rush cases and 3-4
Rev. Feb-16
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An Equal Opportunity Institution
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days for non-rush cases.
Fragomen automatically indicates three years on the TN application.
The foreign national completes the dependent information in the IHP once they receive the email from
Fragomen. We/COM do not complete the dependents form. Please note that if the TD application for
dependents is filed separately from the TN application than the legal fee to Fragomen will be $850.
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An Equal Opportunity Institution
Rev. Feb-16
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