COACHES’ HANDBOOK
Area 13 Golf Tournament
Monday, September 29th, 2014
Balcones Country Club
8600 Balcones Club Dr.
Austin, Texas 78750
2014 Golf Competition
PARTICIPATING DELEGATIONS
AUSTIN PARKS & REC
DEWITT-LAVACA
DOWN HOME RANCHERS
FRITZTOWN REBELS
HILL COUNTRY STARS
MARBRIDGE LONGHORNS
PFLUGERVILLE FALCONS
PFLUGERVILLE PFLAMES
TEXAS SCHOOL FOR THE DEAF
2014 Special Olympics Texas - Central Texas Area 13 Golf Competition
Monday, Sept. 29th, 2014
Hello HODs & Coaches:
(**Please share the following information with all of the parents and/or guardians.**)
Welcome to the 2014 Golf Tournament. We are thankful to the Balcones Country Club for the use
of their beautiful facility. Please ask your coaching staff, athletes, families and fans to be respectful
of the facility.
1. DRIVING DIRECTIONS (please see attached map):
Balcones Country Club
8600 Balcones Club Dr.
Austin, TX 78750
From the North:
Traveling US 183N (Research Blvd): Exit ANDERSON MILL RD onto access road; Go
through the light at ANDERSON MILL RD and stay on the access road until you will see the
golf course on your right; turn RIGHT just past the course onto Balcones Club Drive.
From the South:
Traveling US 183S (Research Blvd): Exit ANDERSON MILL RD; U-TURN at the light at
ANDERSON MILL RD; stay on the access road until you will see the golf course on your
right; turn RIGHT just past the course onto Balcones Club Drive.
You can park anywhere you find space.
2. WHAT TO BRING:
Teams and athletes are reminded to bring the following:
 Special food items for athletes on special diets
 Athlete Medications
 ***Medical Forms***
 Golf specific – golf clubs, sunscreen, visors or hats
 For the Indiv. Skills site please note that there is no sitting area or shade. So feel free to
bring a tent, if needed, and camp chairs.
3. GOLF ATTIRE
Just as a reminder the athletes should wear collared shirts with khaki (or another color) walking
shorts or pants. Blue jean shorts or jeans are not acceptable.
4. FOOD:
Lunch will not be provided. However, bottled water and a limited variety of snacks and drinks will
be available for purchase at the pro-shop.
5. MEDICAL:
EMS will be available throughout the competitions.
A First Report of Injury must be filled out on all medical incidents no matter how minor they
seem.
Any medications brought to the competition must be in the dosage needed for that day only and
must be administered by a designated member of your staff. EMS will not administer medications,
prescribed or over the counter. Please keep all medications secured.
In case of an emergency requiring medical treatment, athletes will be taken to either Seton
Northwest Hospital or St. David’s North Austin Medical Center.
Seton Northwest Hospital
11113 Research Blvd, Austin
(512) 324-6220
St. David’s North Austin Medical Center
12221 N Mo Pac Expy Ste. 100
(512) 901-1850
6. INSURANCE:
SOTX provides secondary insurance coverage only. If any expenses result from an SOTX injury,
please first submit all medical bills to your accident insurance company. If unpaid balances remain
after processing by the primary insurance company, a claim may be submitted through SOTX. If
the injured party does not have insurance, a claim must be submitted. For additional information,
please refer to section H of the Sports Information Guide.
7. PROTESTS:
All protests must be submitted within 30 minutes of the completion of the event being protested.
Protests cannot be submitted on judgment calls made by an official. Protests can only be
submitted for misinterpretations of the rules by a game official.
A copy of the protest form is included in this HOD packet. Completed protest forms should be
turned in to David Johnson.
8. EVALUATION:
Special Olympics Texas would like to thank you for participating in the 2014 Special Olympics
Texas – Central Texas Area 13 Fall Games. Please take the time to fill out the evaluation form (a
copy is included in this HOD packet) to provide constructive ideas on how to continue to improve
the tournament for the athletes’ experience.
9. VOLUNTEERS:
The volunteers are the backbone of the competitions. Please take time to thank the volunteers
you encounter.
10. INCLEMENT WEATHER PLAN:
I will leave a weather / competition update, if there are any weather concerns, on my work
voicemail. My work number is 512-491-2937.
11. CELL PHONE:
I will have a cell phone with me during the competition weekend if you need to reach me for
emergency only. Cell phone number: (512) 987-9924.
TENTATIVE Golf Tournament Schedule
9-Hole Alternate Shot, Individual Stroke Play & Individual Skills
2:00 pm
Skills Athlete Arrival / Athlete Warm-up begins
2:20pm
Individual Skills Group Assignments
2:30 pm
Team Arrival
2:40pm
Coaches Meeting
2:45pm
Opening Ceremony
2:50pm
Golf Cart Pick-Up
3:00pm
Tee Off
5:30pm
Awards
Level II – 9-hole, Alternate Shot Team Play Reminders

All teams will tee off from the GREEN tee box.

Teams will use an alternate tee off format. Player A (athlete) plays tee on odd number
holes. Player B (escort) plays tee on even number holes.

A swing and miss counts as a stroke. If this occurs that individual’s turn is complete and
their teammate will have the next attempt.

Scoring: Once the ball is in play on each hole, the players shall alternate turns hitting the
ball until the ball is holed, or until 10 strokes have been played.
o If a 10th stroke is played without holing the shot, the team shall record a score of 10x
and proceed to the next hole.

First place ties shall be decided in the following manner:
o Of the teams tied for first place, the team with the fewest number of 10x scores shall
be declared the winner.
o All other ties shall remain as ties and both teams will be presented with the same
award.

During competition the families can be spectators along the course but cannot coach their
athlete or athlete’s partner. However, coaching is allowed between the athlete and their
partner.

No mulligans

No carts near or on the green

The person farthest from the hole plays first

Do not drag spikes on the green

Use tees on the tee box only

Each team will begin from an assigned hole and will continue in order until the hole the
team started from, is reached.

Immediately following end of play, please escort your athlete to the Awards Area.
Individual Skills Reminders

All teams will begin at the same time from an assigned station and will follow the order of
the stations as directed on their score sheet.

Each athlete will shoot all five balls in a consecutive order.
Note to Coaches and Families:
***Golf carts will only be available for the athletes and their partners participating in the Golf
Tournament. BALCONES COUNTRY CLUB WILL HAVE NO CARTS FOR RENT***
PLEASE ESCORT YOUR HEAT TO AWARDS AT END OF COMPETITION!
Special Olympics Texas Protest Form
Form must be submitted to the sport rules committee NO LATER than 30 minutes after the conclusion of the
event being protested.
Date
Time Submitted
Sport
Event
Age Group
Division (Heat)
Athlete's or Team's Name
Identification Number
Delegation Code
Reason for Protest (Please Explain Below)
Signature of Sport Head Coach
Division of Jury / Referee
Protest Approved
Protest Denied
Signed
Time
M-16
2014 Special Olympics Texas Sports Information Guide
SPECIAL OLYMPICS TEXAS – CENTRAL TEXAS AREA 13
7715 Chevy Chase Dr – Suite 120
Austin, TX 78752
Fax 512-835-7756
EVENT EVALUATION
2014 GOLF COMPETITION
Date:
Location:
September 29, 2014
Balcones Country Club
We appreciate you taking a moment to fill out this competition evaluation. Your input is important and will
help us improve the quality of future competitions. You can either leave your completed evaluation with
personnel at the volunteer registration table or fax to the number listed above. Please circle the number
which best expresses your feelings on the following items:
EXCELLENT: 5
1.
2.
3.
4.
5.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
GOOD: 4
AVERAGE: 3
Pre-event communication to HODs
On site coach registration
Opening Ceremonies
Award Presentation
Competition Director
(Competency /Enthusiasm)
Adequate Schedule Distribution
Proper Time Allowances for Event
Adherence to Schedule
Volunteers: Adequate Number
Volunteers: Properly Trained
Volunteers: Identifiable
Adequate Meals
Adequate Supply / Access of Water
Medical: Accessible
Medical: Identifiable
Competition
Organization
Proper Heating
Ability of Officials
Adherence of Schedule
FAIR: 2
POOR: 1
5
5
5
5
5
4
4
4
4
4
3
3
3
3
3
2
2
2
2
2
1
1
1
1
1
NA
NA
NA
NA
NA
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
Comments or Suggestions:_________________________________________________________
PLEASE MARK: I am a
_____ Coach _____ Volunteer _____ Family Member _____ Other
(Back side of page for sport specific comments or suggestion)