ETSU Winter Session 2012-2013
Dear ETSU Student:
In December 2011 we launched the first ETSU Winter Session. It was a great success with 73 courses
offered and 920 students enrolled. This year we are hoping to increase the courses for you to choose
from by offering more than 80 classes across six of the University’s Colleges. The following is a Q & A
that describes Winter Session and includes important dates, the cost, payment options, and provides
contact information for student resources. Please take a minute to review the information and
contact us with questions.
1. Q. How is Winter Session structured?
A. All of the courses offered in Winter Session are 100% online, with the exception of one field experience course
(ANTH4400), to allow for the convenience of taking a class from home while on winter break.
2. Q. What are the Winter Session dates?
A. December 18, 2012 to January 30, 2013. Winter Session overlaps the regular 2013 Spring Term by
approximately two-weeks in order to accommodate Financial Aid eligibility, the Office of the Registrar
requirements, and allow for a five-week session that is likely to be more comfortable for students and faculty in
terms of covering required course materials and completing required assignments.
3. Q. What types of courses are offered in Winter Session?
A.. There are more than 80 courses planned.
The Winter Session schedule is available on GoldLink under the Look Up Classes option for the Spring 2013 term.
Login to GoldLink
Go to My Student Info Tab
Select Look Up Classes option (under Registration Tools)
Select Term (Spring 2013)
Select Advanced Search
Select Subject (or use shift or control key to select multiple courses)
Select Part of Term = Winter Session
Select Section Search
**Winter session courses have section numbers ranging from W01-W09.
4. Q. How many Winter Session courses can a student take?
A. Students are limited to one Winter Session course or no more than four credit hours.
5. Q. How many credit hours can a student take in total for the Spring Term (which will include Winter Session
hours)?
A. For undergraduate students the maximum credit hour load is 19 credit hours unless permission for an overload
is granted. The full-time course load for graduate students is nine graduate credit hours.
Please see overload policies below:
Undergraduate Overload Policy: The academic advisor and the Dean of the student’s college/school must
approve registration for an overload. Following completion of 45 semester hours, students with a cumulative 3.0
GPA may be approved for a load up to 21 semester hours. Graduating seniors who do not have quality point
deficiencies may be approved to enroll for up to 21 semester hours in order to complete graduation requirements
during that semester.
Graduate Course Load Policy: The full-time course load for graduate students is nine graduate credit hours.
Graduate course loads in excess of 15 hours require approval of the Departmental Chair and Dean of the School of
Graduate Studies.
6. Q. When does Winter Session registration begin?
A. Registration begins on November 12, 2012. Students should check their registration status in GoldLink to
determine their first available registration time.
7. Q. What is the deadline for adding/dropping a Winter Session course?
 December 17th: Last day to drop a course and receive 100% fee adjustment.
 December 17th: Course fees due by 4:30pm; make payments, confirm registration, or sign the financial
aid agreement promissory note.
 December 17th: Last day to add a course.
 December 23th: Last day to drop a course without a W grade and receive a 75% fee adjustment– online
only.
 December 28th: Last day to drop a course and receive a 25% fee adjustment.
 January 4th :
Last day to drop a course without the permission of the dean and with a W
grade.
 January 27th:
Last day withdraw.
8. Q. Can a Spring Term course prerequisite be taken during Winter Session?
A. No, Winter Session is a Part of Term for spring and cannot be used to complete a regular Spring Term course
prerequisite.
9. Q. When will Winter Session grades post?
A. Course grades will post within five days of the end of the Winter Session as a Spring Term 2013 course grade
and will appear on the transcript; however, grades will not be calculated as part of the overall GPA until the end of
the Spring Term.
10. Q. How much does a Winter Session course cost?
A. In state and out of state residents will pay the per credit hour rate for the 2012-2013 academic year ($235 per
credit hour for undergraduate and $378 per credit hour for graduate courses). ETSU students, as well as non-ETSU
students, who are out-of-state residents may be eligible for the eRate tuition of $353 per credit hour for
undergraduate and $567 per credit hour for graduate courses. Any applicable online, program, and university
fees will be additional. Tuition fee schedule information for 2012-2013 can be obtained at:
http://www.etsu.edu/fa/fs/bursar/tuitioninfo/feeschedule.aspx. PLEASE NOTE that Winter Session will not be
included as part of the reduced tuition rates for undergraduate students who enroll in more than 12 credit hours
or graduate students who enroll in more than 10 credit hours for the Spring Term.
11. Q. When is payment due for Winter Session?
A. Students who are not eligible to apply Financial Aid funds and are paying for the course need to post payment
by 4:30PM on Monday, December 17th. Students who are using Financial Aid and/or Scholarships do not have to
pay in advance of the course, but will have to sign the Financial Aid Agreement Promissory Note or Confirm
Registration for Spring 2013 (Winter Session included) by 4:30PM on Monday, December 17 th to extend the
payment due. Charges will be paid when Financial Aid and/or Scholarship funds are disbursed in January for the
Spring 2013 semester.
12. Q. Is Financial Aid available for Winter Session courses?
A. Yes, eligible students may use Federal Financial Aid (ETSU awarded or authorized Spring 2013 aid) to pay for
Winter Session course fees and may sign the Financial Aid Agreement Promissory Note or Confirm Registration for
Spring 2013 (Winter Session is included). Students with financial aid may use the online Financial Aid Agreement
Promissory Note through GoldLink to Confirm Registration because Financial Aid funds will not be disbursed until
January for the Spring 2013 semester. The deadline for signing the Financial Aid Agreement Promissory Note or
Confirming Registration is 4:30PM on Monday, December 17th.
Pell Eligible Book Advance: Students who will receive a Pell Grant for Spring Semester are eligible to receive a
book advance refund for a Winter Session course provided your registration has been confirmed and you are
signed up to receive refunds via Direct Deposit. Please note: your spring refund will be reduced by this early
distribution of funds. The maximum amount refunded will be determined by the highest cost of a book required
for a Winter Session course.
13. Q. Are undergraduate scholarship funds available for Winter Session courses?
A. It depends upon the type of scholarship that a student receives.
 Endowed Scholarships and APS: Students who are awarded Endowed Scholarships and APS may have
scholarships funds available depending on the total Spring 2013 course load. Students receiving
Endowed Scholarships and/or APS should check with the Scholarship Office.
 Honors College Scholarships: Students who receive Honors College Scholarships will not be awarded the
in-state scholarship for Winter Session. All Honors College students (in-state and out-of-state) will have
to pay the in-state tuition and applicable fees for a Winter Session course.
 Athletic Scholarships: Students who receive Athletic Scholarships will not be awarded the in-state
scholarship for Winter Session. All Athletic Scholarship recipients (in-state and out-of-state) will have to
pay the instate tuition and applicable fees for a Winter Session course.
14. Q. Are graduate Out-of-State Scholarship funds available for Winter Session courses?
A. Yes, graduate students receiving the Out-of-State Scholarship may use the scholarship for a Winter Session
course. Out-of-State tuition maximums up to $4,000 per semester for fall and spring terms will apply and students
will be required to pay all of the in-state maintenance fees, any remaining out-of-state tuition for the 2013 Spring
Term, and all other student and course fees.
15. Q. Is the tuition remission benefit available for graduate students with either a GA or TS contract?
A. For graduate students with either a GA or TS contract, there is no full tuition remission benefit for a Winter
Session course. These students will have to pay the in-state tuition rate and fees for a Winter Session course.
16. Q. Are international students eligible to enroll in Winter Session?
A. International students who are enrolled in online programs from their country of origin may enroll in a Winter
Session online course. International students on visa and in residence at ETSU for the spring semester may
participate in Winter Session (restrictions on scholarships may apply).
17. Q. What type of student services will be available during Winter Session?
A. All ETSU offices are open during Winter Session except during the holiday break from Monday, December 24th,
2012 through Tuesday, January 1st, 2013. However, several ETSU offices (eLearning, the Office of Information
Technology, the Charles Sherrod Library, Student Tutoring, and the Office of the Registrar) will be providing
ONLINE student support services throughout the session, including Monday, December 24 th to Friday, December
28th. Students who enroll in Winter Session will receive an email with the contact information for the support
staff. This information will also be available on the ETSU Winter Session webpage at:
http://www.etsu.edu/winter/.
We cannot emphasize strongly enough the importance of working with your academic advisor and the Office of
Financial Aid to ensure that you enroll in a course that will fit with your degree requirements and to fully
understand how Winter Session will impact your financial aid disbursement for the spring term. You may contact
specific ETSU offices via the links below, or you may contact the Office of Summer & Winter Sessions questions at:
cswintersession@etsu.edu, 439-8304 or 439-8306. You may also follow contact us on Facebook at
www.facebook.com/ETSUwinter, or Twitter at http://twitter.com/etsu.winter.
Links to information and campus offices:
Winter Session webpage: http://www.etsu.edu/winter/
Office of the Bursar: http://www.etsu.edu/fa/fs/bursar/tuitioninfo/feeschedule.aspx
Office of eLearning: http://www.etsu.edu/academicaffairs/elearning/ats/
Office of Financial Aid: http://www.etsu.edu/finaid/
Office of Information Technology: http://www.etsu.edu/oit/default.aspx
Scholarship Office: http://www.etsu.edu/scholarships/
School of Graduate Studies: http://www.etsu.edu/gradstud/Home.aspx
Student Tutoring: http://www.etsu.edu/uged/cfaa/
Undergraduate Academic Advising: http://www.etsu.edu/advisement/continuingstudents/default.aspx
We look forward to a successful second offering of ETSU Winter Session and we are grateful to you as students for
the interest and positive feedback that we have received to date.
Please do not hesitate to contact me.
Thank you,
Sarah
Sarah Bradford, Ed.D.
Director, Summer & Winter Sessions
A unit of the School of Continuing Studies & Academic Outreach
East Tennessee State University
Email: bradfors@etsu.edu
Phone: (423) 439-8304
www.etsu.edu/summer
www.etsu.edu/winter