Minutes of the 6th Meeting of
District Facilities Management Committee (2014-15)
Central and Western District Council
Date
Time
Venue
: 22 January 2015 (Thursday)
: 2:30 pm
: Conference Room
14/F, Harbour Building
38 Pier Road, Central, Hong Kong
Present:
Chairman:
Mr CHAN Choi-hi, MH*
Vice-chairman:
Mr CHAN Ho-lim, Joseph
Members:
Mr CHAN Chit-kwai, BBS, JP*
Mr CHAN Hok-fung, MH*
Ms CHENG Lai-king*
Mr CHEUNG Kwok-kwan, JP
Mr CHEUNG Yick-hung, Jackie*
Mr HUI Chi-fung*
Mr IP Kwok-him, GBS, JP*
Mr KAM Nai-wai, MH*
Dr Malcolm LAM
Mr LEE Chi-hang, Sidney
Miss LO Yee-hang*
Mr MAN Chi-wah, MH*
Miss SIU Ka-yi*
Mr WONG Kin-shing*
Mr YIP Wing-shing, BBS, MH, JP*
Remarks:
(beginning of the meeting – 4:09 pm)
(3:26 pm – end of the meeting)
(2:40 pm – 3:33 pm)
(beginning of the meeting – 4:05 pm)
* Members who attended the whole meeting
( ) Time of attendance of Members
Item 5
Ms CHAN Shuk-hing, Daphne
Ms LI Ting, Jacqueline
Senior Librarian (Central and Western),
Leisure and Cultural Services Department
Librarian (Shek Tong Tsui Public Library),
Leisure and Cultural Services Department
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Item 6
Miss YU Yan-yan, Rosanna
Ms LAI Yuen-ping, Rita
Items 7-9
Miss YU Yan-yan, Rosanna
Mr HO Man-lung, Clark
Items 10-11
Mr CHAIONG David, Stanley
Mr NGAN Siu-ming, George
Ms CHOW Pui-shan, Cindy
Item 12
Ms CHOI Suk-kuen, Shirley
Ms LEE Wing-yee, Winnie
Item 13
Mr CHAIONG David, Stanley
Mr NGAN Siu-ming, George
Ms CHOW Pui-shan, Cindy
Item 14
Ms CHOW Pui-shan, Cindy
Mr HO Man-lung, Clark
In Attendance:
Miss CHOW Ho-kiu, Cheryl, JP
Mr CHAN Yun-man, Winston
Ms WONG Ming-wai
Miss YU Yan-yan, Rosanna
Senior Executive Officer (District Management),
Central and Western District Office
District Secretary, Central and Western District Office
Senior Executive Officer (District Management),
Central and Western District Office
Executive Officer (District Management),
Central and Western District Office
Chief Leisure Manager (Hong Kong West),
Leisure and Cultural Services Department
District Leisure Manager (Central and Western),
Leisure and Cultural Services Department
Deputy District Leisure Manager (District Support)
Central and Western, Leisure and Cultural Services
Department
Senior Manager (Cultural Services) Hong Kong West,
Leisure and Cultural Services Department
Manager (Hong Kong West) Marketing, Programme and
District Activities, Leisure and Cultural Services
Department
Chief Leisure Manager (Hong Kong West),
Leisure and Cultural Services Department
District Leisure Manager (Central and Western),
Leisure and Cultural Services Department
Deputy District Leisure Manager (District Support)
Central and Western, Leisure and Cultural Services
Department
Deputy District Leisure Manager (District Support)
Central and Western, Leisure and Cultural Services
Department
Executive Officer (District Management),
Central and Western District Office
District Officer (Central and Western)
Assistant District Officer (Central and Western)
Senior Executive Officer (District Council),
Central and Western District Office
Senior Executive Officer (District Management),
Central and Western District Office
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Mr HO Man-lung, Clark
Mr LEE Kit-wai
Mr CHAN Yat-kin, Kaiser
Ms CHAN Shuk-hing, Daphne
Mr TONG Pak-yu, Simon
Mr LIU King-tong
Mr HA Chung-kin
Mr LAM Chun-fung
Secretary:
Miss KWOK Ka-man, Kaman
Executive Officer (District Management),
Central and Western District Office
Inspector of Works (Hong Kong), Home Affairs Department
Liaison Officer i/c (District Facilities and Community
Involvement), Central and Western District Office
Senior Librarian (Central and Western),
Leisure and Cultural Services Department
Chief Estate Officer (Hong Kong), Lands Department
Chairman, Chung Wan and Mid-levels Area Committee
Chairman, Sheung Wan and Sai Ying Pun Area Committee
Chairman, Kennedy Town and Shek Tong Tsui Area
Committee
Executive Officer (District Council) 4,
Central and Western District Office
Absent with Apologies:
Mr NG Siu-keung, Thomas, MH, JP
Opening Remarks
The Chairman welcomed Members and representatives of government departments
to the 6th meeting of the District Facilities Management Committee (DFMC) (2014-15).
Item 1:
Adoption of the Agenda
(2:31 pm)
2.
The Committee adopted the revised agenda.
Confirmation of the Minutes of the 5th DFMC Meeting of the Central and
Western District Held on 30 October 2014
Item 2:
(2:32 pm)
3.
The minutes of the 5th meeting were confirmed.
Item 3:
Chairman’s Report
(2:33 pm)
4.
The Chairman had nothing particular to highlight.
Action Checklist on Matters Arising from the 5th DFMC Meeting of the
Central and Western District
(C&W DFMC Paper No. 90/2014)
(2:33 pm–2:34 pm)
Item 4:
5.
The Committee noted the paper.
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Item 5:
Programme Plan on the Extension Activities of the Public Libraries in the
Central & Western District from April 2015 to March 2016 Organised by the
Leisure and Cultural Services Department
(C&W DFMC Paper No. 02/2015)
(2:34 pm – 2:47 pm)
6.
Ms Daphne CHAN, Senior Librarian (Central and Western) of the Leisure and
Cultural Services Department (LCSD), presented the paper to the Committee.
7.
Mr CHAN Chit-kwai supported the programme and agreed to the idea of organising
the ethnic minority integration activity “A Colourful World – Let’s Get to Know Each Other”.
He enquired about the means of promotion, the number of participants in the past, and the
language used for the activity. Besides, he enquired about the names of the authors and the
number of participants in the “Meet-the-Authors” talk series, and the public’s response to the
talks. He also asked whether the number of co-organisers for the “Secondary Students’ Best
Ten Books Election” could be increased so that more secondary students could participate in
the activity.
8.
The Chairman asked the LCSD whether ethnic minority students in the district would
be invited to participate in the activity “A Colourful World – Let’s Get to Know Each Other”,
and whether members of the public could get enrolled as volunteers for the “Library Guided
Tours”.
9.
Ms Daphne CHAN of the LCSD said that the LCSD had organised two rounds of the
“Reading Ambassador Programme” for ethnic minority students in the previous year, in which
instructors taught them storytelling skills and encouraged them to be Storytelling Buddies at
school. The activity drew the participation of some 20 students. The LCSD planned to
invite non-profit-making organisations to co-organise the activity “A Colourful World – Let’s
Get to Know Each Other” for ethnic minority students in the current year. The activity was
conducted mainly in English, supplemented with Cantonese. For promotion, the LCSD
would send posters to schools in the district and display them in public libraries. Regarding
the “Meet-the-Authors” activity, the LCSD had invited authors such as Mr LAM Chiu-wing,
Miss Rebecca LEE and Mr Allan Au to be guest speakers. The “Secondary Students’ Best
Ten Books Election” was an activity co-organised by the LCSD and the Hong Kong
Professional Teachers’ Union (HKPTU). It was believed that the extensive networks of the
LCSD and the HKPTU, which covered the majority of secondary schools, allowed adequate
channels for promoting the activity to secondary students. Lastly, she indicated that
members of the public were welcome to apply to public libraries for becoming library
volunteers, and the LCSD would provide training for suitable applicants.
10.
Mr CHAN Chit-kwai supported the LCSD in organising activities targeting ethnic
minorities, and suggested that the department should cooperate with non-profit-making
organisations.
11.
After discussion, the Committee endorsed an allocation of $68,457.5 to the LCSD for
the implementation of the above programme.
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“Guidelines and Conditions on the Use of Facilities Available in a
Community Complex / Community Centre” – Proposed Revision to the
Provision on “Mechanism for Advance Booking on the Use of Facilities
Available in Kennedy Town Community Complex / Sai Ying Pun
Community Complex /Western District Community Centre”
(C&W DFMC Paper No. 08/2015)
(2:47 pm – 3:07 pm)
Item 6:
12.
Miss Rosanna YU, Senior Executive Officer (District Management) of the Central
and Western District Office (C&WDO) presented the paper to the Committee.
13.
Mr CHAN Hok-fung said he had reported to the C&WDO that a number of
organisations with the same registered address made multiple applications to the C&WDO for
the same venue and session, in a bid to get a higher chance of success in balloting. He
enquired how the proposed revision could eradicate the above situation.
14.
Mr CHAN Chit-kwai indicated that some singing groups staged roving performances
at community halls across the territory, thus prejudicing the chance of venue hiring by
organisations in the districts. He strongly supported the proposed revision as it gave priority
to district organisations in venue hiring.
15.
Ms CHENG Lai-king said that the offices of District Council (DC) members were
not covered in the current revision and enquired whether the offices of DC members would
enjoy priority in the allocation of venues. She also enquired how venue hiring applications
with less than ten users were handled.
16.
Miss Rosanna YU of the C&WDO said the department had noted the situation
mentioned by Mr CHAN Hok-fung and found that the applicant concerned was not an
organisation of the Central and Western District (“C&W District”). After drawing reference
from the practices of other districts, the C&WDO proposed the current revision and found no
organisation of the C&W District having been involved in similar situations. She added that
the current proposed revision would not affect other terms and conditions.
17.
Mr IP Kwok-him indicated that the proposed revision could not resolve the problem
of organisations with the same registered address making multiple applications for the same
venue and session, and asked the C&WDO how the problem could be eliminated from an
institutional perspective.
18.
Ms Rita LAI, District Secretary of the C&WDO, explained that if the C&WDO
found that there were organisations with the same registered address making multiple
applications for the same venue and session, it would first make enquiries with the applicants
and would reject the applications on most occasions. She said consideration would later be
given to how to make further clarification in the current terms and conditions.
19.
Mr Sidney LEE enquired which category the offices of DC members belonged to in
the proposed revision.
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20.
Miss Rosanna YU of the C&WDO said the offices of DC members belonged to the
first category, namely organisations given priority in venue allocation.
21.
Mr WONG Kin-shing asked the C&WDO how venue applications with less than 10
users were handled.
22.
Ms Rita LAI of the C&WDO said that the requirement of more than 10 users was
applicable solely to the hall of the Sai Ying Pun Community Complex and did not apply to
other venues.
23.
Mr CHAN Hok-fung queried how come there had been many non-C&W District
organisations with the same registered address making multiple applications for similar
purposes if the C&WDO checked the addresses of the applicant organisations.
24.
Mr CHAN Chit-kwai said that owners’ corporations often hired the hall of the Sai
Ying Pun Community Complex for meetings, some of which had only a few attendees;
therefore, he hoped that the C&WDO would exercise discretion.
25.
Mr Sidney LEE suggested the C&WDO expressly include the offices of DC
members in the “category one” of the revised terms and conditions.
26.
Ms Rita LAI of the C&WDO said Note 1 of the application guidelines stated: “The
minimum number of participants required to use a multi-purpose hall is set to be 10.
Nonetheless, the Central and Western District Office (C&WDO) may exercise discretion to
approve applications if the situation warrants.” Therefore, the C&WDO could handle the
applications in a flexible manner.
27.
Miss Rosanna YU of the C&WDO indicated that the offices of DC members would
later be included in the “category one” of the revised terms and conditions.
28.
Miss Cheryl CHOW, District Officer (Central and Western), said the current
mechanism could not prevent multiple applications for similar purposes being made in the
name of different organisations with the same registered address, nor could it prevent different
organisations using the same address for registration, adding that other districts made no
provision to prevent these situations too. She further said that while there were relatively
few organisations in the C&W District involved in the above cases, the C&WDO would later
consider reviewing the current terms and conditions to see if it was necessary to address the
situation by revising the provisions. She added that the above situation happened only when
balloting was required; but for most venues, balloting was usually not necessary as there was
only one application.
29.
Mr IP Kwok-him pointed out that as organisations sharing the same address should
already have coordinated among themselves in making applications, normally they should not
make multiple applications for the same venue and session. He said organisations should not
be motivated to take advantage of the loophole for a higher chance of success in balloting.
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30.
The Chairman requested the C&WDO to review the current mechanism, to add
“Offices of the Central and Western District Council Members” to the “category one” in the
proposed revision, and to give the Committee a brief on the implementation after six months
from the endorsement of the proposed revision.
31.
Miss Cheryl CHOW of the C&WDO said the new revision proposed would be put
into implementation from the next day of the meeting, and the C&WDO would keep in view
of its implementation and draw reference from other districts on how to handle multiple
applications showing the same address. She further pointed out that as the new-term DCs
would usually review the guidelines for hiring community facilities in their districts,
proposals to improve the current mechanism could be discussed with the committee members
then.
32.
After discussion, the Committee endorsed the proposed revision.
Fund Application of District Minor Works Projects – List of Facilities
Reparation and Improvement Items in the Central and Western District
(2015-2016)
(C&W DFMC Paper No. 09/2015)
(3:07 pm – 3:16 pm)
Item 7:
33.
Mr Clark HO, Executive Officer (District Management) of the C&WDO, presented
the paper to the Committee.
34.
The Chairman enquired about the schedule for facility reparation.
35.
Mr Clark HO of the C&WDO replied that there was no specific work schedule as the
reparation for the work items would be done only if facilities in the district were found
damaged.
36.
Mr CHAN Hok-fung requested greater effort in cleaning the DC notice boards.
37.
Mr CHAN Chit-kwai enquired whether the tables and seats on Pik Shan Path would
be repaired.
38.
Mr Sidney LEE requested the C&WDO to provide a list on the quotation details for
each work item.
39.
Mr Clark HO of the C&WDO said the C&WDO had separately set up the “DC
Notice Boards Cleaning and Reparation Project”, under which the frequency of cleaning
operation was increased from once to twice a week in the previous year. The C&WDO
welcomed Members’ ideas of further increasing the cleaning frequency. Besides, the
renovation work for the seats on Pik Shan Path had been completed under the “List of
Facilities Reparation and Improvement Items in the Central and Western District” for the
previous year and the work item could be covered again in the current year. He further
pointed out that as the work items under the project served to repair already-damaged
facilities, specific work items for the coming year could hardly be estimated and listed in the
paper.
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40.
The Chairman requested the C&WDO to notify the DC members concerned in
advance of any major reparation works to be carried out.
41.
Mr IP Kwok-him cited the DC notice board on Hatton Road as an example, saying
that some DC notice boards in the district were too small in size and not prominently located.
He looked forward to the C&WDO’s examination and improvement.
42.
Mr Clark HO of the C&WDO expressed understanding for Mr IP Kwok-him’s
opinion, and said the C&WDO would consider launching a new work project to have
thorough examination and improvement on the sizes and locations of the DC notice boards for
higher prominence.
43.
After discussion, the Committee endorsed an allocation of $700,000 to the C&WDO
for the implementation of the above projects. As the fund application exceeded $300,000,
the paper would be submitted to the Finance Committee (FC) for approval.
Item 8:
Fund Application of District Minor Works Projects - Provision of
Additional Potted Plants at the Footbridge in Central and Railings in
Western District (2015-2016)
(C&W DFMC Paper No. 10/2015)
(3:16 pm – 3:27 pm)
44.
Mr Clark HO of the C&WDO presented the paper to the Committee, saying that
herbaceous perennials would be used on a full scale in the current year to minimise yard
waste.
45.
The Chairman enquired whether the contractors for this project were responsible for
clearing the cigarette butts that citizens disposed of in plant pots.
46.
Mr Joseph CHAN supported the use of herbaceous perennials and asked the
C&WDO whether using this type of plants could reduce the workload and costs required for
maintenance.
47.
Mr YIP Wing-shing appreciated the C&WDO’s choice to use flowering herbaceous
perennials, which had longer lifespans and could freshen the district. He hoped that the
Food and Environmental Hygiene Department (FEHD) could strengthen the inspection of
black spots where cigarette butts were often disposed of in plant pots.
48.
Mr CHAN Chit-kwai supported the full-scale use of herbaceous perennials, hoping
that could save the project’s expenditures while promoting environmental protection.
49.
Mr Clark HO of the C&WDO indicated that cigarette butts disposal in plant pots was
a constant headache for this project and a member of the Working Group on District Minor
Works had earlier proposed to cease putting plant pots at the black spots. He said that the
C&WDO currently required the contractors to clear refuse in the plant pots every day when
they watered flowers. The C&WDO understood that cigarette butts were very often
disposed of in plant pots at some locations with high passenger flows, such as Belcher’s Street;
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however, requiring the contractors to conduct twice-a-day inspection would mean higher
project costs. At the present stage, the C&WDO would explore with the FEHD whether it
was feasible for the FEHD’s staff to perform the duty of clearing refuse in plant pots in its
street cleaning operation. Besides, the C&WDO would consider producing labels, which
would be posted on the plant pots to appeal to the public not to dispose of cigarette butts there.
He further pointed out that the full-scale replacement with herbaceous perennials would come
with less maintenance work and lower plant costs, which could offset the increase in wages
and other expenses - that explained why the amount of the fund applied for in the current year
remained the same as that for the previous year.
(Post-meeting note: The C&WDO had discussed with the FEHD and was informed that due to
limited resources, the FEHD had no extra manpower to assist in clearing refuse in the
C&WDO-managed plant pots.)
50.
Mr CHAN Chit-kwai said that the project was not costly in his opinion, but he hoped
that the C&WDO could provide monthly figures on plant replacement after the herbaceous
perennials were used as a substitute.
51.
Mr Clark HO of the C&WDO said that the plants in the project were replaced on an
accountable basis.
52.
The Chairman suggested that the labels to be posted on plant pots should contain
penalties for littering to warn the public against the offence.
53.
After discussion, the Committee endorsed an allocation of $1,200,000 to the
C&WDO for the implementation of the above project. As the fund application exceeded
$300,000, the paper would be submitted to the FC for approval.
Fund Application of District Minor Works Projects – Study on District
Minor Works (2015-2016)
(C&W DFMC Paper No. 11/2015)
(3:27 pm – 3:31 pm)
Item 9:
54.
Mr Clark HO of the C&WDO presented the paper to the Committee.
55.
Mr IP Kwok-him enquired whether the allocation was adequate for underground
investigation works.
56.
Mr Clark HO of the C&WDO said that according to past records, the areas involved
in the underground investigation works required by the C&WDO were small, and the costs
incurred were thus limited.
57.
Mr LEE Kit-wai, Inspector of Works (Hong Kong) of the Home Affairs Department
indicated that normally, the work study just required digging one to two pits measuring 1m x
1m or 1m x 1.2 m for investigation works, which cost about $10,000 to $12,000.
58.
After discussion, the Committee endorsed an allocation of $60,000 to the C&WDO
for the implementation of the above projects.
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Fund Application of District Minor Works Projects – Implementation of
Urgent and Small Scale Improvement Works in Active and Passive
Recreation Areas under the LCSD
(C&W DFMC Paper No. 04/2015)
(3:31 pm – 3:36 pm)
Item 10:
59.
Ms Cindy CHOW, Deputy District Leisure Manager (District Support) Central and
Western of the LCSD, presented the paper to the Committee.
60.
Mr CHAN Hok-fung asked the LCSD why the fund applied for was $300,000 higher
than that of the previous year.
61.
Ms Cindy CHOW of the LCSD said that the allocation under the application made in
last April for the Implementation of Urgent and Small Scale Improvement Works in Active
and Passive Recreation Areas under the LCSD had already been exhausted in October 2014,
and the last DFMC meeting for the current year would be held in July 2015; therefore the
amount of fund applied for in the current year was higher than that in the previous one, and
the fund would be used to pay for the small-scale works for the whole year. She added that
the LCSD would return any year-end surplus of the fund to the C&WDC.
62.
Mr CHAN Hok-fung, while expressing understanding for the reasons for the LCSD’s
application for more fund, said that a relatively large sum was involved in the current fund
application and the details of its usage were nevertheless not provided. He therefore
suggested that an allocation of $300,000 should be endorsed first and, if necessary, the LCSD
might apply for additional funding before the adjournment of the C&WDC.
63.
Mr YIP Wing-shing agreed in principle to the projects. But, given that the details of
the proposed work items were not provided at the moment, he suggested that the LCSD
should make two separate applications for the fund and, if necessary, might make another
application at the remaining DFMC meetings for the current year.
64.
Mr Sidney LEE pointed out that there would still be DFMC meetings on 4 June and
23 July 2015. He suggested that at the meetings, the LCSD should report the
implementation of the project to the DFMC members and, in case of a shortage of funds,
might apply for supplementary allocation. Therefore, he agreed to first allocate $300,000 for
the current application.
65.
Ms Cindy CHOW of the LCSD agreed to the suggestion.
66.
After discussion, the Committee endorsed an allocation of $300,000 to the LCSD for
the implementation of the above projects. As the fund application exceeded $300,000, the
paper would be submitted to the FC for approval.
Item 11:
Additional Provision of Elderly Fitness Equipment in Belcher Bay Park
(C&W DFMC Paper No. 88/2014)
(3:36 pm – 3:42 pm)
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67.
Mr CHEUNG Kwok-kwan indicated that some facilities in the park, such as the foot
massage zone, received low usage and asked the LCSD whether they could be converted into
elderly fitness equipment.
68.
The Chairman reflected the views of some elders, saying that there were relatively
few elderly facilities in Belcher Bay Park. He hoped that more elderly fitness equipment
could be installed at suitable locations as long as other users of the park were not affected.
69.
Ms Cindy CHOW of the LCSD expressed understanding for Members’ concerns.
She said some elders liked to use the foot massage tile and the LCSD would continue to
explore with its technical team the feasibility of converting the low-usage fitness facilities
into elderly fitness equipment. She added that the LCSD would conduct an opinion survey
on the users of the park, the findings of which would be reported to Members later for
reference.
70.
The Chairman said that the elderly should be covered in the survey.
71.
The Chairman asked Members to vote on the motion. After Members’ voting, the
following motion proposed by the Chairman, Mr YIP Wing-shing, Mr CHAN Hok-fung, Mr
CHEUNG Kwok-kwan and Dr Malcolm LAM was passed.
“Motion: The DFMC requests more elderly fitness equipment in Belcher Bay
Park.”
(16 Members voted for the motion: Mr CHAN Choi-hi, Mr Joseph CHAN, Mr YIP
Wing-shing, Mr CHAN Hok-fung, Mr IP Kwok-him, Mr KAM Nai-wai, Mr Sidney LEE, Mr
CHAN Chit-kwai, Mr MAN Chi-wah, Ms CHENG Lai-king, Miss LO Yee-hang, Miss SIU
Ka-yi, Mr WONG Kin-shing, Mr Jackie CHEUNG, Mr Thomas NG (authorised Mr CHAN
Hok-fung to vote on his behalf), and Mr CHEUNG Kwok-kwan)
(No Member voted against the motion)
(No Member abstained from voting)
72.
Ms CHENG Lai-king believed that some residents might prefer keeping the foot
massage zone and hoped that it would not be converted into elderly fitness equipment shortly.
73.
The Chairman said that the motion was intended merely for the addition of elderly
fitness equipment in the park rather than the immediate conversion of the foot massage zone,
and the decision was yet to be made at the moment pending the completion of the LCSD’s
opinion survey.
Item 12:
Report on the District Free Entertainment Programmes in the Central and
Western District and Annual Programme Plan on District Free
Entertainment Programmes in the Central and Western District in 2015/16
Organised by the LCSD
(C&W DFMC Paper No. 01/2015)
(4:00 pm – 4:10 pm)
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74.
Ms Shirley CHOI, Senior Manager (Cultural Services) Hong Kong West of the
LCSD, presented the paper to the Committee.
75.
Mr CHAN Chit-kwai said that apart from the Children’s Variety Show, the Hong
Kong Park Olympic Square seemed to be more suitable for staging more lively shows such as
saxophone and jazz performances. Besides, she suggested to the LCSD that more
performances of violoncello, violin, jazz drum and so forth be organised to promote these
musical instruments and encourage the youth to learn them.
76.
Ms CHENG Lai-king asked the LCSD whether shows would be presented to ethnic
minorities in the district to enhance their sense of belonging towards the community.
77.
Ms Winnie LEE, Manager (Hong Kong West) Marketing, Programme and District
Activities of the LCSD, replied that the Children’s Variety Show featured a wide range of
programmes such as singing, instrumental, dancing, drama and magic performances, and the
LCSD would from time to time evaluate the effectiveness of organising the activity in the
venues. With regard to encouraging the youth’s participation in art performances, the
Entertainment Office of the LCSD would consider, based on the quality of a performing
group’s programmes, whether or not to include the group’s name in the list of performing
groups for entertainment programmes. There were already a number of youth performing
groups on the list and Members were welcome to recommend other suitable performing
groups to the LCSD. Besides, the LCSD organised from time to time programmes for ethnic
minorities, such as the “Asian Ethnic Cultural Performances”, which was an art festival
participated by many ethnic minority groups. The department would continue to organise
programmes of this kind in the future.
78.
The Chairman enquired of the LCSD about the contingency plan for cancellation of
programmes due to inclement weather, and requested the LCSD to provide the distribution of
the estimated costs of the 24 programmes listed in the paper after the meeting.
79.
Ms Winnie LEE of the LCSD said that the LCSD would arrange as far as possible
outdoor performance programmes to be held as scheduled due to limited indoor venues in the
C&WD, and would normally not make any last-minute changes to programme venues as the
programmes had already been publicised. Generally speaking, the LCSD would have
discussion with the performing groups six hours before the programmes started, and arrange
for them to perform as long as suitable places are available in the performance venues. In
case of cancellation due to inclement weather, the relevant performance fee would be returned
to the DC. After the meeting, she would provide the proportions of the major estimated cost
items for reference.
80.
After discussion, the Committee endorsed an allocation of $403,000 to the LCSD for
the implementation of the above project. As the fund application exceeded $300,000, the
paper would be submitted to the FC for approval.
Item 13:
Recreational and Sports Activities Projects to be Launched by the LCSD in
the Central and Western District between April 2015 and March 2016
(C&W DFMC Paper No. 05/2015)
(3:42 pm – 4:00 pm)
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81.
Ms Cindy CHOW of the LCSD presented the paper to the Committee.
82.
Mr MAN Chi-wah enquired whether the project included any training for athletes in
the C&W District.
83.
Mr Jackie CHEUNG asked why, as shown in the paper, the plans for April to July
covered no outdoor activities such as hiking, day camping and horse riding, and enquired
about the numbers of participants in the past horse riding activities. He opined that if the
numbers of participants in horse riding were low, the LCSD should re-allocate the resources
to more popular outdoor activities, such as hiking.
84.
The Chairman asked about the usage of the contingent expenditures in the project
and whether the LCSD would increase the proportion of elderly activities and add variety to
the martial arts training currently offered.
85.
Ms Cindy CHOW of the LCSD said the activities organised by the LCSD were
aimed to promote sports, and as such focused more on providing basic sports training;
training for athletes, on the other hand, was provided by district sports associations and other
sports clubs in the district. Outdoor activities were normally held after summer to avoid hot
weather, and for this reason, no outdoor activities were held from April to July. She further
said that each class of the LCSD-offered horse riding activities had 24 places, which were
very often fully filled. Each participating child had to be accompanied by a parent and the
activities were held at the Lei Yue Mun Public Riding School to ensure safety. Besides, she
said that the contingent expenditures in the project were chiefly used to meet the additional
expenses arising from, for example, the next year’s inflation and any make-up classes
required due to inclement weather-induced cancellation of activities, adding that any year-end
surplus would be returned to the C&WDC. Regarding elderly activities, she said that the
LCSD noted the issue of population ageing in the district and it had to take care of the elderly,
which represented 30% of the district’s population, in designing elderly activities for the
C&W District. She added that the current project had achieved the purpose. She further
said that the martial arts activity offered by the LCSD was basic Chinese boxing training.
86.
Mr MAN Chi-wah opined that the Committee should discuss the matter concerning
resources for training athletes in the district.
87.
Mr Jackie CHEUNG opined that the LCSD should also offer outdoor activities in
summer; for example, it might consider organising indoor day camps. Besides, he opined
that the LCSD’s activities were not adequately promoted and suggested the LCSD apply for
fixed banner sites in the district to promote upcoming activities by displaying banners two
weeks before activity enrolment.
88.
Ms Cindy CHOW of the LCSD said that the LCSD displayed promotional materials
for its regular activities at the District Leisure Services Offices, sports centres and its website;
in case of major activities, the department would even display individual posters, lamp-post
buntings and banners. The LCSD would do publicity according to the enrolment status of
the activities. She added that district sports associations would make their own fund
applications to train athletes in the district.
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89.
Mr Jackie CHEUNG considered the LCSD’s current publicity inadequate and hoped
that the LCSD would display banners for the activities at non-LCSD venues in the district so
that more members of the public could know about the details of the activities.
90.
The Chairman suggested the LCSD promote the activities through TV commercials,
and believed that the LCSD should provide a reasonable number of elderly activities in light
of the district’s ageing population.
91.
After discussion, the Committee endorsed an allocation of $5,996,000 to the LCSD
for the implementation of the above project. As the fund application exceeded $300,000, the
paper would be submitted to the FC for approval.
Item 14:
New Proposals on District Minor Works Projects 2014-2015
(C&W DFMC Paper No. 07/2015)
(4:10 pm – 4:14 pm)
92.
Mr MAN Chi-wah, Chairman of the Working Group on District Minor Works,
presented to Members the new proposals on district minor works.
93.
After discussion, the Committee endorsed the paper.
Item 15
LCSD Report on the Usage and Extension Activities of the Public Libraries
in the Central and Western District
(C&W DFMC Paper No. 03/2015)
(4:14 pm)
94.
The Committee noted the above paper.
Item 16
Report on the Recreational and Sports Activities and Facility Management
by the LCSD in the Central and Western District
(C&W DFMC Paper No. 06/2015)
(4:14 pm)
95.
The Committee noted the above paper.
Item 17
Financial Report on District Minor Works Projects in the Central and
Western District
(C&W DFMC Paper No. 12/2015)
(4:14 pm)
96.
The Committee noted the above paper.
Item 18
(4:15 pm)
97.
Report of the Working Group
The Committee noted the above paper.
Item 19
(4:15 pm)
Any Other Business
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98.
There was no other business.
Item 20
(4:15 pm)
Date of the Next Meeting
99.
The Chairman announced that the 7th DFMC meeting would be held on 9 April 2015.
The paper submission deadline for government departments was 13 March 2015, while the
deadline for Members was 19 March 2015.
100.
The meeting was adjourned at 4:15 pm.
The minutes were
Chairman: Mr CHAN Choi-hi
Secretary: Miss Kaman KWOK
Central and Western District Council Secretariat
April 2015
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confirmed on
2015