PHMS Thinking Strategies on Google Docs
Quick Reference Guide
Logging In
1. Go to: https://accounts.google.com
You will “land” on the following web page:
2. Enter the credentials provided to you and click “Sign In”
Entertab
User
Name
Drive
“Drive
tab
Enter
Drive
tabPassword
“Drive tab
3. After login you may be prompted to “manage the PHMS Google account”.
If you land on this page, ignore the account settings and click the “Drive” tab
Drivethe
tab“Drive”
“Drive tab
Click
Jump to topics in the Quick Reference Guide:
Logging In ● The User Interface ● Downloading ●Uploading ● Helpful Tidbits
PHMS Thinking Strategies on Google Docs
Quick Reference Guide
The User Interface
The main “Drive” page of Google Docs is organized by 8 sub-folders. These are (1) Activating Prior
Knowledge and Making Connections, (2) Questioning, (3) Making Inferences, (4) Visualizing, (5)
Determining Importance, (6) Assessing Learning, (7) Summarizing and Synthesizing, and (8) Monitoring
Within these sub-folders you will find resources matching the topical heading
1. To view the contents of any of these sub-folders, simply click the link to the right of the folder
icon.
Click
link tab
Drive
tabthe
“Drive
2. To return to the “Drive” main menu, to view all of the sub-folders, click the “Drive” link
Click
link
Drivethe
tab“Drive”
“Drive tab
Jump to topics in the Quick Reference Guide:
Logging In ● The User Interface ● Downloading ●Uploading ● Helpful Tidbits
PHMS Thinking Strategies on Google Docs
Quick Reference Guide
Downloading a document
1. To download an existing document, click on the topical sub-folder in which a document resides
Click
link tab
Drive
tabthe
“Drive
Again, you will be presented with a listing of documents within that topical sub-folder
Jump to topics in the Quick Reference Guide:
Logging In ● The User Interface ● Downloading ●Uploading ● Helpful Tidbits
PHMS Thinking Strategies on Google Docs
Quick Reference Guide
1.
“Right Click” on the document you want to retrieve. Then scroll down and click “Download”
Clicktab
“Download”
Drive
“Drive tab
You will be prompted to decide if you’d like to “Save” or “Open” the file.
2. Select the appropriate option
Jump to topics in the Quick Reference Guide:
3. Logging In ● The User Interface ● Downloading ●Uploading ● Helpful Tidbits
PHMS Thinking Strategies on Google Docs
Quick Reference Guide
Uploading a document
1. To upload a document you have edited or created, click on the topical folder in which you
believe your new document might best reside
Click
link tab
Drive
tabthe
“Drive
2. When you have landed on the appropriate sub-folder page, click the “Upload” Icon near the top
left. Then scroll down and choose ”Files”
Click the “Upload
Icon”
Drive tab “Drive tab
Then choose “Files”
Jump to topics in the Quick Reference Guide:
Logging In ● The User Interface ● Downloading ●Uploading ● Helpful Tidbits
PHMS Thinking Strategies on Google Docs
Quick Reference Guide
3. Select the document you wish to upload and click “Open”
Drive tab
tab
Select
the“Drive
document
DriveClick
tab Open”
“Drive tab
An upload status “dialog box” will appear, providing the standing of your upload
Your document will now appear in the sub-folder listing on the page
Jump to topics in the Quick Reference Guide:
Logging In ● The User Interface ● Downloading ●Uploading ● Helpful Tidbits
PHMS Thinking Strategies on Google Docs
Quick Reference Guide
Some things that may help keep this site useable for everyone
1. When naming files, please note the prefix (e.g., Summarizing&Synthesizing_Bio-Pyramid.docx).
a. This will help keep files properly alphabetized and ensure they are in the proper folder
2. If you are uploading a new file, be sure the name is not in conflict with an existing document.
a. Google Docs will by default overwrite existing documents with new uploads.
b. By adding a suffix of Ver.2 or Ver.3 and so on (e.g. Summarizing&Synthesizing_BioPyramid_Ver.2.docx), multiple versions of the same file can be uploaded without the
risk of overwriting other people’s work.
3. Google Docs has its own browser-based word processing application that allows multiple people
to work on a document simultaneously.
a. Be careful when you open an existing MS Word document in the Google word
processing application.
b. Not all Word documents will parse correctly and this could compromise the integrity of
the file.
c. A good rule of thumb is if it has images and other graphics, edit in MS Word. If it is pure
text, it is safe to open and edit in Google Docs
For more information on how to use the native Google Docs word processing, presentation and
spreadsheet apps, visit the Paxon-Hollow Teacher Resources page.
Jump to topics in the Quick Reference Guide:
Logging In ● The User Interface ● Downloading ●Uploading ● Helpful Tidbits