Job Description
Fundraising & Communications Assistant
FC1306
Reports to:
Director of Fundraising & Communications
Location:
Central London
Salary:
Circa £22,352
Staff Benefits:
25 days’ annual leave, contributory pension, life assurance
Hours:
35 hours a week, 9am to 5 pm, Monday to Friday
Conditions:
Permanent
Closing date:
1st July 2013
Departmental Structure and Position of the Role:
Director of Fundraising &
Communications
Fundraising &
Communications
Assistant
Head of Major
Relationships
Head of Int’l Fundraising
Head of Supporter Care
Purpose of role:
To provide comprehensive administrative support for the Fundraising & Communications Department.
Key tasks and responsibilities of this role include:
Administrative Tasks:

Assist the Director of Fundcomm and the various Heads of the FundComm Department in
the fulfilment of routine requests

Organise all travel arrangements for the team including:
 bookings for international and UK travel and accommodation;
 helping to gather appropriate briefing documents;
 Organising medicals and vaccination appointments where necessary

Arrange and service the Fundcomm Director, Fundcomm HODS and the wider Team in
Meetings and seminars by:
 Booking venues, refreshments, equipment etc;
 Drafting and distributing agendas, minutes and other relevant documentation
as needed.
 Participating and contributing to departmental and organisational work and
policies.
 Organise all inductions for new staff outside the department by liasing with
HR

Proactive approach to diary management activities, to assist with the arrangement of
internal meetings (1-2-1 supervisions monthly, quarterly Heads of Department meetings,
departmental meetings, appraisals with Heads of Department etc.)
Assist with appointments, meetings, conferences and other events on request.
Establish and maintain effective filing systems for storage, archiving and regular access
in line with departmental needs and data protection regulations.
Assist in preparation of reports and presentations; collate reports and enter them onto the
centralised system (IMS) to ensure that information is easily accessible within the
organisation; distribute them as appropriate.
Be responsible for other general administrative requests, such as photocopying, emailing,
etc.
Provide support for fundraising events as required.





Coordination and Meetings:



Coordination of team meetings as required, taking minutes/ noting action points
raised
Tracking and monitoring agreed actions for each team within the departmental and
cross-organisational projects, representing the team in the absence of nominated
representatives.
Providing a point of contact for and support to other departments [especially IDUK]
Communication:


Ensuring that key information in electronic and paper form is easily accessible from
optimally organised and shared network storage systems.
Ensuring that Fundcomm information on shared internal forums [such as LINK,
CONNECT and static pages on IMS] is well organised and up to date.
Finance:

Supporting the Fundcomm team to comply with financial and budgetary procedures to
ensure the smooth running of financial transactions, (e.g. procurement, purchase
orders and timely payments)
Other Responsibilities:




Provide basic cover within the team during holidays and other absences
Undertake other responsibilities not outlined above which are appropriate for a role of
this nature as agreed with the line manager.
Support the development of teamwork within the department and organisation as a
whole.
Perform such additional tasks as may reasonably be requested from time to time by
the Line Manager
General:


Follow the Brooke’s equal opportunities statement which aims to clarify the value we place
on diversity and steps we take to promote equality of opportunity for all.
Perform such additional tasks as may reasonably be requested from time to time by the Line
Manager
Person Specification:
Knowledge and experience
GCSE level education or equivalent
Overseas programme experience within the development sector
including planning and monitoring NGO programmes in
developing countries
Proven experience of developing and implementing systems
within a team
Willingness on occasion to travel to the countries where Brooke
operates
Essential




Experience of working in a fast paced environment

A proven track record of supporting a team under time pressure

Experience of supporting budget planning and management

A basic understanding of animal welfare and/or a willingness to
learn
Skills and abilities
Excellent organisational and administrative skills - attention to
detail
Ability to draft clear and concise reports
Desirable

Essential
Desirable


Ability to work on own initiative and as part of the team

Excellent IT skills – (Microsoft Office including PowerPoint)

Excellent interpersonal and communication skills

Excellent spoken and written English

Confident, enthusiastic and skilled at building relationships

A high level of common sense and ability to self-task

An ability to deliver results

Sensitivity to a range of cultures and traditions

(This job description is a written statement of the key aspects of the above job. This
document details the main responsibilities, tasks and includes a note of the skills, knowledge
and experience required for a satisfactory level of performance. A job description is not
intended to be an exhaustive account of all aspects of the duties involved)
Which level does your role require
you to operate at to do your job
effectively?
(Tick relevant box)
Self management

Level 1
Level 2

Planning and
organisation
Learning
Level 1


Effective decision
making
Relationship building
Communications and
influence
Level 3
Level 2
Level 3
Level 1


Level 2
Level 3
Level 1


Level 2
Level 3
Level 1


Change and
improvement
Level 2
Level 1


Collaboration and cooperation
Level 3
Level 2
Level 3
Level 1


Level 2
Level 3
Level 1


Level 2
Level 3
Are there any other examples of
behaviours or indicators that
describe better how your role is
expected to operate within the level
you’ve identified (apart from those
listed in the framework)?
Clear overview of others' activities,
but not performance as this is not a
managerial role.
Additional information
The Brooke – How we started and what we do
The Brooke was founded in 1934 by Dorothy Brooke, who had been shocked at the
plight of ex-war horses, sold into hard labour in Cairo's streets. She bought 5,000 of
these horses - and went on to set up a free veterinary clinic. From that beginning, the
Brooke has become the UK’s leading overseas welfare charity for working horses,
donkeys and mules.
Working animals form the backbone of the economy in many developing countries,
supporting countless poor communities where many people earn less than a dollar a
day. One working horse or donkey can enable a poor owner and their family, on
average six people or more, to survive – so we estimate our work also benefits over 4
million people.
Our mission is to work directly and through partners to do whatever will most improve
the welfare of working horses, donkeys and mules through the alleviation of existing
suffering and the development of better welfare practices and facilities to prevent and
reduce suffering in the future.
The Brooke’s mobile vet teams and community animal health workers, and our
partner organisations worldwide, provide free treatment to animals and train animal
owners, local healers, farriers, saddlers, feed sellers, harness and cart makers – so
making a sustainable difference. Our work is underpinned by methods developed with
Bristol University Veterinary School.
We also raise awareness in the wider community of these animals’ vital contribution –
and show how healthier, happier animals can be more productive – to help ensure
that local, regional and national governments and other organisations work to
improve access to the resources needed for better animal welfare.
The Brooke currently operates across ten countries in Asia, Africa, Central America
and the Middle East, with over 1,000 highly-skilled staff working directly in the field.
Our goal is to increase the number of working animals we reach from 1,143,743 every
year to measurably improving the lives of at least 2 million suffering horses, donkeys
and mules in the most need in the developing world.