http://help.med.unc.edu/training/presentations/pptdocumentation
Advanced PowerPoint Workshop
Topics Covered:
1.
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6.
Slide Master/Headers & Footers
Drawing Tools & Techniques
Animations
Self-Running Presentations
Pictures
Audio/Video
Making Global Changes to your Presentation
The Slide/Title Master
Use the Slide Master to make global changes to your selected template. Each template has consistent
elements (such as font type, font size, bullet type, etc.) that may be changed for the entire presentation in
one convenient step. Once you change a template element using the slide master, all previously created
slides in your presentation and all future slides you create in your presentation will reflect this change.
1.
Open the Slide Master: Go to the View tab, select Slide Master.
2.
Edit the Slide Master: Change the font style, font size, bullet style, etc. just how you normally would.
Go back to Slide view and you will see the changes on all of your slides
Cool Tip #1: You can also delete animated elements on the template using the slide master.
Cool Tip #2: You can insert an image on the Slide Master. That image will appear in that exact position
on every slide in your presentation.
Headers & Footers
PowerPoint gives you the option of automatically adding the Date and Time, the slide number, and/or a
customized footer to your slides.
1. Open the Header and Footer Menu: Go to the Insert tab, and select Header and Footer
2. Select options to add to your presentation: Click the check box next to the options you’d like to
add. Remember, these will show up on each slide in your presentation. Fill in text where
necessary.
Cool Tip #3: The Date & Time, Slide Number, and Footer appear on each slide in their pre-defined
positions (bottom left, center, and right of each slide). You can change where they appear by opening
the Slide Master (see previous section), and dragging the “Date Area”, “Footer Area”, and “Slide
Number Area” boxes to different locations.
Drawing Tools & Techniques
PowerPoint has a very powerful and user-friendly set of drawing tools. You can draw pre-defined shapes,
add text boxes, add colors and change fills and strokes. The Drawing Tools are located on the right side of
the Home tab menu.
1.
To draw an object on a slide: Click on the Shapes button, or select a shape from the Insert
Shapes section of the Drawing Tools Format tab.
2.
More advanced drawing options can be found in the Drawing Tools Format tab (shown when an
object is selected).
a.
a.
Access the Drawing Tools Format tab by clicking an existing shape, or by placing the
cursor in any content box.
Drawing an object--Click the button corresponding to the tool of your choice. Then move the
mouse to the slide. Your cursor should turn into a cross hair . Click and drag to draw the
shape. Several predefined shapes are available in the Insert Shapes section, highlighted above.
b.
c.
Editing an object—every object drawn on a slide can be edited. To edit an object:
1.
Select the object by clicking on it. You know it’s selected because it has resize handles
on the edge of the object.
2.
Choose one of the tools that will change the object. These are outlined in red above.
3.
Here you have options to edit the Shape Fill, Outline and Effects, along with several
other WordArt Styles and Text options.
Ordering Drawn Objects—when working with objects on a slide, you will need to be conscious of
the order in which they were created. PowerPoint stacks objects on top of one another on the
slide. The object drawn last is on the top and the object drawn first is on the bottom. To change
the order of the objects on the slide you will need to click the appropriate
button in the Arrange section in the Drawing Tools Format tab. These
options are also shown in the Home tab by clicking on the Arrange button
(shown to the right).
Cool Tip #4: You can select multiple objects by holding down the shift key and
clicking on the objects. You can then “group” them by selecting the Group
button. These objects will now move together.
Animations
PowerPoint will allow you to animate any object on your slide. This includes the
slide title, the bullet points, imported images, drawn objects, and clipart.
1.
To Animate an Object: Go to the Animations tab, and choose an animation preset.
or
2.
For more advanced animation options, use the other Animations Tab options (or select
Animation Pane):
The Animation Pane appears in the right panel. It includes similar options, plus an advanced timeline.
3.
Click the object(s) you want to animate. Then click on Add Effect in the Animations tab (or
choose a preset) to add an animation.
4.
Once you choose an animation, select further options (shown above) from the Animations
tab or the Animations Pane. Change the animation order by selecting an object and clicking
the “Re-Order” arrows.
5.
Click the “Play” button to preview your animation.
6.
Click “Slide Show” to see your animation in action as the audience would.
Cool Tip #5: You can choose to animate your objects on mouse click or automatically. If you choose
“Start With Previous” or “Start After Previous,” your objects will animate after a specified time—you
will not need to click the mouse.
Self-Running Presentations
PowerPoint will allow you to create presentations that run on their own. This may be good for someone
who doesn’t want to use the mouse during a presentation. It is also often used for informational kiosks.
Here’s how to do it:
1.
Click on the Animations tab and on the right side of the menu click the check box next to the
words “Automatically after” and then enter a time value in the box below. This will set the
amount of time that PowerPoint will wait before moving to the next slide (in Slide Show view).
2.
You can also set the transition effect from this menu
3.
To have the same timing and transition for each slide click “Apply to All”
4.
Click “Preview” to watch your transition in action.
Cool Tip #6: Go to Slide Sorter view to see the timings you’ve set on each slide.
Pictures
Remove Background
Images with white backgrounds often don’t look their best against PowerPoint slide designs with color.
PowerPoint has a new background removal feature to correct this common problem.
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Click the picture to enter Picture Tools & select Remove Background.
Make any necessary adjustments to the image, marking areas to discard with a pink overlay. You
may also mark areas to keep, if PowerPoint selects the wrong area.
Make adjustments to the white
background
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Finished product
When you’re done, select Keep Changes.
Screenshot
Images from your computer screen (programs, websites, emails, etc.) can now be included in PowerPoint
presentations.
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Open the webpage/program you’d like to show during your presentation.
From the Insert tab, select Screenshot. Choose the open window (and crop, if desired).
Photo Albums for Adding Multiple Pictures
When you need
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From the Insert tab, choose Photo Album.
Browse to & select groups of pictures by folder:
o Hold down Ctrl + click to select multiple pictures individually.
o Hold down Shift + click to select the start & finish of a consecutive group of pictures.
o Click any photo & use Ctrl + A to select all pictures at once.
Options include:
o Fit to slide/# of pictures per slide
o Reorder the sequence of pictures
o Add a frame to all pictures
o Add a caption to all pictures
o Make all pictures black & white
Select Create
Compression
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Note that you don’t need huge images. If it looks OK on computer, it’ll look OK projected.
Compress them beforehand with Photoshop for the most accurate balance between file size &
file quality. See PowerPoint 2010 File Compression Tips handout.
Audio & Video
Embedding a Video from YouTube
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Visit http://www.youtube.com.
Find the desired video & select Share, then Embed.
Check the box labeled Use Old Embed Code, then highlight & copy the code from the text box.
Go back to PowerPoint and on the Insert tab, select the bottom half of the 2-part Video button,
and choose Video from Web Site.
You’ll need to be connected to the internet during your presentation for this to work.
Embedding a Video from a File
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Use Microsoft Expression Encoder (download at http://tinyurl.com/encoder4) to make sure your
videos will play! Even older WMVs sometimes have trouble within PowerPoint, so this is a must.
From the Insert tab, choose Video, then browse to your video & select it.
Videos added in PowerPoint this way are automatically contained within the PowerPoint
presentation—if you upload the PowerPoint to the web or email it, the video will still work.
o Note that this creates a much larger PowerPoint file, so email may not be the best way
to distribute PowerPoint presentations containing video.
If you’ve got an existing presentation with a video that’s linked, this can be converted.
o In the File tab, under Compatibility Mode, select Convert, then save.
o Go back to the File tab, and under Media Size and Performance, select Compress
Media, then choose between Presentation Quality (high), Internet Quality (medium), or
Low Quality.
Editing
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Once a video is embedded, you can edit it to suit the needs of your presentation by trimming
and adding bookmarks.
Cool Tip #7: In PowerPoint 2010, you can now adjust the volume and skip to relevant parts of your
clip in presentation mode, thanks to the new player controls & timeline.
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On the Playback tab, use Trim Video to specify the start & end times:
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Add a Bookmark to an important moment in the video:
Documentation by David Kinton & Erin Carter
UNC School of Medicine Faculty Multimedia Development Lab
67 MacNider Hall
multimedialab@med.unc.edu
(919) 966-3519