CA&ES Dean’s Office - Mrak Hall Building Evacuation Plan
And Emergency Telephone Tree
Note to reader – This is a section lifted from the CA&ES Dean’s Office Emergency Action Plan (EAP)
that applies to emergency building evacuation. Please read this section to learn about evacuation
procedures.
Contact Information
This EAP has been prepared for the UC Davis CA&ES Dean’s Office. The plan
complies with the California Code of Regulations, Title 8, Section 3220.
CA&ES Dean’s Office – Administrative Units
(Office Name)
150 Mrak Hall (first floor), 38 Mrak Hall (basement), & Environmental Horticulture Bldg.
(Office Location)
(530)752-0108
(530)752-4789
(Phone)
(Fax)
Nora Orozco
(530) 752-3603
NOrozco@ucdavis.edu
(Chief Administrative Officer)
(Phone)
(email)
Brenda Nakamoto
(530)752-1606
BVNakamoto@ucdavis.edu
(Department Assembly Area Manager)
(Phone)
(email)
Joyce Boulanger
(530) 754-7197
JLBoulanger@ucdavis.edu
(Department Safety Coordinator)
(Phone)
(email)
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Emergency Protocols-Alert and Notification
Reporting Emergencies:
In the event of an emergency, UC Davis employees should contact UC Davis Dispatch by dialing 9-1-1
from a land line or a cell phone.
You should call 9-1-1:
 In the event of a medical emergency
 To report all fire incidents, even if the fire is extinguished
 To report criminal or suspicious behavior
 If you are in doubt about the seriousness of a situation, such as
any possible situation that you believe may be serious and that
may result in injury, death, loss of property, apprehension of a
suspected criminal or prevention of a crime that is about to occur.
You should
immediately alert the
UC Davis Fire
Department of any
extinguisher usage.
Provide the following information to UC Davis Dispatch upon calling
 Who you are
 Whether you are in a safe location
 What the nature of the emergency is
 Where it is located
 When it happened
 How it happened
Alert and Notification of Employees:
If an emergency calls for an evacuation or employees to take action, there needs to be a system in place
to notify them. Emergency alert and notification of employees should be multi-layered, as systems can
fail. A variety of methods are available, though not all systems apply to every building on the UC Davis
campus, including:
 Audible alarm
Examples of notification methods include: fire
 Visual alarms/signals
alarm system, PA system, phone tree, bullhorn,
 Verbal notification
even just flashing the lights can be a way to let
 UC Davis WarnMe
people know there is an emergency happening.
 Via other electronic media
The methods of alert and notification of employees in this department are:
Primary Methods (during business hours): audible alarm, visual alarm/signal, and verbal notification
Additional notifications (outside of business hours): phone tree, and email to our “ALL” list serve
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Emergency Protocols-Evacuation
Evacuation Procedures & Routes
Many incidents (e.g. building fire, police response) could require an evacuation of all or part of the
campus. All employees must evacuate the building when notified to do so. Please refer to Policy &
Procedure 390-10 for more information on Campus Emergency Policy.
Prior to Exiting
After being notified to evacuate, stop all work activities and evacuate immediately. Close, but do not
lock, the doors (locked doors can hamper rescue operations). Remember that you may not be allowed
back into the building for an extended time.
Evacuation Routes/Exiting the Building
During an emergency evacuation, use the nearest door or stairway if available. Each employee needs to
be aware of at least two exit routes in their main building in the event one is compromised.
All campus buildings over one story high must have building evacuation signs posted on every floor.
The signs must be posted at all stairway and elevator landings and immediately inside all public
entrances to the buildings. More information on this is available in the FireNet Emergency Evacuation
Signs.
Persons involved with developing the EAP need to address how to evacuate colleagues with special
needs that are unable to evacuate on their own. More information and guidance on this topic can be
found in the FireNet Guidelines to Emergency Evacuation Procedures for Employees/Clients with
Disabilities.
Assembly Area
After exiting the building, all employees, students, volunteers, and
visitors should follow the evacuation route to the pre-arranged
assembly area.
Assembly Area Guidelines
have been developed to
help DSCs choose the
safest location to
assemble.
The Department Chair should assign an Assembly Area Manager
to each evacuation location. List all buildings in which department
members are assigned space and the corresponding assembly areas and manager.
150 Mrak Hall (1st floor)
Southeast Corner of Chemistry Annex Bldg.
Brenda Nakamoto
38 Mrak Hall (basement)
South Side of Chemistry Annex Bldg.
Tom Pomroy
Environmental Horticulture Solano Field (the grassy area northeast of E-Hort)
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Mark Foncannon
All employees should stay within your respective group at the Assembly Area. No one should leave the
area until notified by the First Responders, Assembly Area Manager, or Responder Liaison.
Evacuation Procedure
After hearing the alarm to evacuate, stop all work activities. If time permits, gather valuables (e.g., car
keys or jacket) and exit the building.
Evacuation Routes – follow the diagrams which show escape routes and outside assembly areas.
1. EVACUATE – leave building, following exit arrows
2. SWEEP VISUALLY – ensure people located within your exit route are leaving
3. REPORT FOR ROLL CALL – each staff member should report to their Unit’s Emergency
Representative at the assembly areas near the Chemistry Annex building (see figure below
which shows the outside assembly areas)
4. WAIT – wait for further instructions from the Dean’s Office Emergency Coordinator,
Brenda Nakamoto
Evacuating to the Assembly Area(s)
Emergency evacuation routes for the CA&ES Dean’s Office are posted in 150 Mrak Hall, the first floor
lobby of Mrak Hall, and in the basement of Mrak Hall. These same routes are noted in the figures below.





Staff should note beforehand the locations of their offices and follow the exit routes on their
floor accordingly.
During an evacuation of the building, staff will perform a visual sweep of those spaces they are
vacating, quickly checking conference rooms, break rooms, and behind closed doors to ensure
that no people stay behind.
Staff of 150 Mrak Hall (first floor) will assemble at the southeast corner of the Chemistry Annex
Building. Staff of 38 Mrak Hall (basement) will assemble at the south side of the Chemistry
Annex Building. All Mrak Hall staff should report to their Unit’s Emergency Representative for
roll call, who will then report the outcome of their roll call to the CA&ES Dean’s Office Mrak
Hall Emergency Coordinator, Brenda Nakamoto. Tom Pomroy has been designated to ensure
that all of the staff in the basement of Mrak Hall have evacuated.
Brenda Nakamoto will report the overall Dean’s Office headcount to Bonnie Russell, the
Emergency Building Coordinator for all of Mrak Hall.
Staff at Environmental Horticulture (CA&ES Dean’s Office Development and Events Units) will
assemble northeast of the Environmental Horticulture Building on Solano Field. Please refer to
locations shown in the maps below
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Telephone-Tree: Method to Disperse Vital Emergency Information Outside of Normal Business
Hours
The UC Davis Police Department has a policy of maintaining an emergency call list for each UC Davis
Department in the case of an emergency outside of normal business hours. The CA&ES Dean’s Office
has provided the Police Department with the names and contact information for the following 3
individuals, deemed to be on the Police Department’s “first call” emergency list:
1. Tom Kaiser
2. Nora Orozco
3. Joyce Boulanger
The Telephone-Tree policy is outlined below:
 The UC Davis Police Department will contact one of the three people listed above on our “first
call” emergency list.
 Once contacted, that individual will then alert the Primary Telephone-Tree Representative for
each Dean’s Office Unit.
 The Primary Telephone-Tree Representative for each Unit will then relay all relevant emergency
information to each of their Unit’s employees.
Staff Phone Numbers - Recordkeeping
The CA&ES Dean’s Office Department Safety Coordinator, Joyce Boulanger, is responsible for
maintaining the list of names and after-work-hours telephone contact numbers for all Dean’s Office
employees. In most instances, two people from each Unit are assigned the roles of Primary and
Secondary Telephone-Tree Representatives. All Primary and Secondary Telephone-Tree
Representatives will be given their Unit’s list of after-work-hours telephone contact numbers.
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EVACUATION MAPS
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MRAK HALL ASSEMBLY AREAS
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Mrak Hall – CA&ES Roll Call Unit Representatives:
2014 Roll Call Leaders ~ for Mrak Hall Units
Evacuation
Roll
Call
1st
2nd
Full Name
Shannon Tanguay
Rob Scharf
Unit Name
Analyst Alley
Analyst Alley
Nora Orozco
Min Wang
Business Office & Executive Assistants
Business Office & Executive Assistants
1st
2nd
Christine Schmidt
Ann Filmer
John Stumbos
College Advancement Team, Communications
College Advancement Team, Communications
College Advancement Team, Communications
1st
2nd
2nd
Julie Fritz-Rubert
Kim DeLaughder
College Personnel Team
College Personnel Team
1st
2nd
Tom Pomroy
Uwe Rossbach
Computing Resources Unit
Computing Resources Unit
1st
2nd
Lori Fulton
Executive Unit
1st
Joe Lee
Alina Bara
Undergraduate Academic Programs
Undergraduate Academic Programs
1st
2nd
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CA&ES Dean’s Office and Centers/Institutes Telephone Tree
Phone
Tree
1st
2nd
Full Name
Shannon Tanguay
Tom Kaiser
Unit Name
Analyst Alley
Analyst Alley
Nora Orozco
Min Wang
Business Office & Executive Assistants
Business Office & Executive Assistants
1st
2nd
Christine Schmidt
Ann Filmer
College Advancement Team, Communications
College Advancement Team, Communications
1st
2nd
Julie Fritz-Rubert
Kim DeLaughder
College Personnel Team
College Personnel Team
1st
2nd
Tom Pomroy
Uwe Rossbach
Computing Resources Unit
Computing Resources Unit
1st
2nd
Lori Fulton
Executive Unit
1st
Lili Bynes
Tracy Grissom
Undergraduate Academic Programs
Undergraduate Academic Programs
1st
2nd
Dirk Holstege
Traci Francis
Analytical Lab - 224 Hoagland Hall
Analytical Lab - 224 Hoagland Hall
1st
2nd
Tom Tomich
Bev Ransom
ASI - 143 Robbins Hall / Annex
ASI - 143 Robbins Hall / Annex
1st
2nd
Dave Fujino
Anne Schellman
CA Center for Urban Horticulture - 1108 E-Hort
CA Center for Urban Horticulture - 1108 E-Hort
1st
2nd
Paul Lutes
Erik Hallen
Ctr for Aquatic Biology & Aquaculture - 103 ABES
Ctr for Aquatic Biology & Aquaculture - 103 ABES
1st
2nd
Bonnie Fernandez
Center for Produce Safety - 1477 Drew Ave.
1st
Valerie Chiappone
Jonathan London
Center for Regional Change - 2019 Wickson
Center for Regional Change - 2019 Wickson
1st
2nd
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Christine Schmidt
Mark Foncannon
College Advancement Team, Dev & Events - 140 E-Hort
College Advancement Team, Dev & Events - 140 E-Hort
1st
2nd
Kris Godfrey
Bryce Falk
Contained Research Facility - 555 Hopkins Road
Contained Research Facility - 555 Hopkins Road
1st
2nd
Jim Hill
Chelo Abrenilla
Int'l Programs / Visitors Office - 1103 E-Hort
Int'l Programs / Visitors Office - 1103 E-Hort
1st
2nd
Selina Wang
Shirley (Xueqi) Li
Olive Center Lab - 104 Food Science & Tech Bldg.
Olive Center Lab - 110 Food Science & Tech Bldg.
1st
2nd
David Tricoli
Kim Carney
Plant Transformation Facility - 190 Robbins Hall
Plant Transformation Facility - 190 Robbins Hall
1st
2nd
Clare Hasler-Lewis
Dan Flynn
Robert Mondavi Institute - RMI Sensory Bldg.
Robert Mondavi Institute - RMI Sensory Bldg.
1st
2nd
David Ginsburg
UC CalFresh - 1105 Meyer Hall
1st
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