VIDEO CONFERENCING PROCEDURE
User Guide for Cisco Jabber Video for
Windows
Contents
Contents ........................................................................................................................................................ 1
Version Control .............................................................................................................................................. 1
Assumptions .................................................................................................................................................. 2
Signing in ....................................................................................................................................................... 2
Quick Setup.................................................................................................................................................... 3
Audio and Video Selection ............................................................................................................................ 3
Microphone ................................................................................................................................... 3
Speakers ....................................................................................................................................... 3
Camera .......................................................................................................................................... 4
Resource Checks ............................................................................................................................................ 5
Expected Outgoing Video Quality ............................................................................................. 5
Expected Incoming Video Quality ............................................................................................. 5
Opening the Video Window .......................................................................................................................... 5
Enter Video Conference ID ............................................................................................................................ 5
Using the Pop-up Toolbar .............................................................................................................................. 6
Using the Info Bar .......................................................................................................................................... 7
Settings .......................................................................................................................................................... 7
Sign Out Completely ...................................................................................................................................... 8
Version Control
Version
0.1
0.2
0.3
0.4
Date Revised
31/01/2014
12/02/2014
13/03/2014
18/03/2014
Description
Initial Draft
Draft Review
Peer Review
Final Review
Assumptions
-
You have administrator rights to install an application on your system;
The software has been successfully installed on the system.
Signing in
1. Enter the username and password in the sign-in form as shown below:
The software will then sign you in automatically, unless you deselect the Remember me check
box.
2. Click Sign in or press Enter.
Page 2 of 8
Dated: 18/03/2014
Quick Setup
The quick setup window pops up the first time you start Cisco Jabber. This process guides you
through setting up your audio and video equipment. You can also access Quick Setup any time
using the
menu button.
Audio and Video Selection
Microphone
The drop-down menu contains all the microphones detected by the software. To test audio going
into the microphone:
1) Talk into your microphone to test whether the volume is within the recommended range.
2) Make adjustments as required using the slider.
Speakers
The drop-down menu contains all the speakers detected by the software. To test audio coming out
of the speakers:
1) Click Test to play a test sound that helps to determine whether the speaker volume is
adequate for you.
2) Make adjustments to the volume using the slider.
Page 3 of 8
Dated: 18/03/2014
Camera
The drop-down menu contains all the cameras detected by the software. To test the camera and
its position:
1) Click on the menu to change cameras.
2) Adjust the camera, or your seating position so that your face is within the markers on the
live preview window.
Once tested, click Next. The system resource checks are then performed as shown below:
Page 4 of 8
Dated: 18/03/2014
Resource Checks
The software calculates the estimated video quality that your system will be able to send based on
the available resources. It is suggested that you should shut down any other applications that are
running on your system before participating in a video conference.
Expected Outgoing Video Quality
The outgoing video quality will be classified as one of the following:
a) Excellent – capable of sending HD (high definition) video.
b) Medium – video sent is likely to be of quality that could be compared to standard definition.
c) Low – the video sent is likely to be of poor quality due to limited resources.
Please note that the actual quality of outgoing video calls varies as it is also dependent on the
incoming bandwidth allocation and systems resources at the other end.
Expected Incoming Video Quality
In addition to your system resources, some other factors that impact the incoming video quality
are:
a) Resource capability (type of camera, type of videoconference unit, etc.) on other end.
b) The bandwidth available at the other end.
Opening the Video Window
After you have signed in, you can click on the Video Window button
to check and adjust your
camera. The video button is located in the upper right hand corner of the software window.
Enter Video Conference ID
The following screen shot highlights the location where you will be entering the conference ID to
connect to the Court.
Press Enter after typing the conference ID to connect to the conference.
Page 5 of 8
Dated: 18/03/2014
Using the Pop-up Toolbar
Once you are connected to the conference a toolbar with the following buttons will appear when
you move the mouse pointer over the video window. The toolbar will automatically disappear when
the mouse pointer is moved away from the video window.
ICON
Controls
Self View
Camera
Microphone
Speaker
Volume
Full screen
Presentation
sharing
End call
Page 6 of 8
Description
Allows you to adjust your
camera – see yourself on
screen.
Toggled
Turn your camera ON/OFF
Turn your microphone
ON/OFF
You can increase or decrease
the volume using the slider.
You can mute by a single click.
Uses the full screen for the
video window. You can toggle
this setting by double-clicking
on the video window or by
clicking on the icon.
This feature allows you to
share an application window
during the video conference
session. We do not
recommend you use this
feature when connecting to the
Court.
Hang up.
Dated: 18/03/2014
Using the Info Bar
When you are on a video call the info bar appears on the top right hand side of the video window
as shown below:
ICON
Controls
Other end camera control
Numeric keypad
Conference information
Description
You can control other end
camera if permitted by the
other end.
Use for tone-based input.
Provide video conference
technical details such as
transmit and receive data
rates, information on packet
loss, etc.
When connecting to the Court, use the conference information button to check the technical
details.
Settings
You can access the settings dialog box by clicking on the dropdown button
window. The following dialog box will appear:
Page 7 of 8
within the control
Dated: 18/03/2014
The following settings are enabled by default, however you can de-select by clicking on the check
box.
a) Start Jabber Video when I log on to my computer - will start up the application
automatically when you log on to your system. It is recommended that you de-select this
option to prevent the software starting up automatically.
b) Sign in automatically - enables the application to remember the username and password
and sign you in automatically when the client starts up.
Click on OK to save the changes.
Sign Out Completely
One you have ended the video conference call and have signed-off then you might have the
Jabber Video Icon in your system try. Hence you need to right click on it and select “Exit” to
completely close off the application.
Page 8 of 8
Dated: 18/03/2014