From the www.unr.edu web site select Quick Links > Faculty and Staff > Administrative Resources > CAIS –
Campus Advanced Information System. Or you can type in CAIS in the Search box and select CAIS Sign on. The
current web site for CAIS is https://www.cis.unr.edu/caisloginvs8/CAISLoginvrs2.aspx. If you bookmark this
page, be aware they change the web address from time to time. If this happens, re-navigate from
www.unr.edu and re-bookmark the new address.
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Enter NetID and ‘tab’ to Password.
If you utilize your RACF ID, Password is 6 to 8 characters, no spaces or punctuation and expires every
60 days. CAIS will prompt you for password change.
You cannot use the same password within the last 6 times – up to 12 months.
If you unsuccessfully attempt to log in to CAIS three times, CAIS will deactivate your ID. Please call 7841876 and have the security coordinator reactivate your ID.
Click on ‘LOGIN’
Click on ‘YES’ on security popup
Categories are separated by region (Financial, HR, SIS and Favorites)
If you do not have security/authorization to access information within a ‘Region’, the region does not
appear on your page.
Menu stays to the left of the query page and can be accessed without having to choose ‘back’ or the
‘link’ to a new category.
A minus (-) in the box to the left of the region/category indicates there are no further options.
A plus (+) in the box to the left of the region/category indicates there are additional options available.
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Funds – List of all 4 digit fund codes. Fund Code identifies the source of the money and is the first 4 digits of
the account number.
Excel – Use the Excel icon to download the list into Excel for easier printing and sorting capabilities.
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Agencies – List of all Agency codes by college and vice president. It is the middle 3 digits of the account
number.
Organizations – Lists accounts by Agency and Organization. Also displays signature authority, hosting
restrictions and the default fund code.
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My Security – This will list all the account numbers you have security to view. The * means you have access to
view all accounts.
Accounts by Signature Authority Name – Lists all accounts an individual has signature authority.
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Under Additional Options you can generate monthly or interim reports.
 Select the fiscal month
 Select the account number. Multiple accounts are allowed. Use the control key to help pick and
choose account numbers.
 Select one of the following reports:
o Organization Summary by Object and Sub-Object
o Balance and Activity Report
o Summary Balance Report
 Select Get Report to generate the selected report.
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Accounts by Organization Manager Name – Lists all accounts for which an individual is an organization
manager.
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Object Codes (Expense Categories) – List of Expense Object and Sub-object codes.
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Revenue Source Codes – List of Revenue Source and Sub-revenue source codes.
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Documents – Look up information by document ID number posted to the financial system:
 Request for Payment (PV)
 Internal Purchase Order (JV)
 Purchase Order Number (PC/SC/PO)
 Cash Receipt (CR)
 Check Number (AD, MW, TC) precede check number with a zero, number has to be 11 digits
Transaction code selection is a drop down menu, select one at a time.
 DPO – External Vendor/Employee Reimbursement
 DPO – Interdepartmental
 AD – Check
 CR – Cash Receipt
 CX – Cancelled Check
 EB – Expense Budget
 ET – Expense Budget Transfer – CUFS
 IN – Invoice – External Billing
 IV – Intra Institution Voucher (Revenue)
 IX – Intra Institution Voucher (Expense)
 JV – Journal Voucher
 MW – Manual Warrant
 PC – Purchase Order Commodity
 PO – Non-commodity Purchase Order – CUFS
 PV – Payment Voucher
 RB – Revenue Budget
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RQ – Requisition
RX – Requisition/Commodity
SC – Non-commodity Purchase Order – Advantage
TA – Travel Advance – CUFS
TB – Expense Budget Transfer – Advantage
TC – Travel Check
TE – Travel Advance – Advantage
TP – Travel Payment
TV – Transfer Voucher
Document Number is up to 11 characters (alpha and numeric) in length – system is not case sensitive.
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Expense Document Images – Allows the user to select the fiscal month and account number to view all
documents processed within the financial system. If there is a camera, click to view the scanned documents.
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Vendors – Alpha cross-reference to vendor code or employee ID in the financial system. You can also type in
partial names.
Select the vendor by name.
Vendor information will be displayed. If you want to view invoices paid to the vendor, select dates in the
second box under Vendor Invoice Input.
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The invoices will be listed and if you click on the Invoice Number you will be shown further invoice details.
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Below is an example of the Vendor Invoice Report.
Grants by Award/Account Number – Displays grant information and restrictions by award (OSPA) number or
account number (fund/agency/organization).
Basic grant information will be displayed. At the bottom of the screen, there are options to run additional
reports.
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If you select “Get More Information of the selected grant (select only one grant), a more complete list of grant
details will be displayed. The list contains items such as what types of expenditures are allowed on the grant.
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Grants by Primary Investigator Name – Listing of active or in-active and closed grants by PI. Provides the
same information as the Grants by Award/Account Number. Please follow the same process listed above.
Fixed Assets – Listing of capitalized equipment by asset location (department).
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Expense Budget Line Balance Inquiry – Summary account budget balances by object code.
 State Funds – 1101 through 1199 or 4101 through 4199
 Self Supporting – 1201, 1202, 1204, 1206, 1209 or 4201
 Gift Accounts Restricted – 1300, some 1311
 Grants & Contracts – 1320 through 1371 or 4320 through 4371
Overall Account Balance (Non-state funds) – Cash balance of non-state accounts.
 Self supporting ‘CASH’ balance
 Self supporting unbudgeted funds 1200, 1203, 1205, 1207
 Gift funds 1301 and 1311
 Any non-state fund where the account has less than $25,000 in activity in a fiscal year and there isn’t
any salary expense (objects 11 through 16).
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Standard Reports
Fiscal Year Accounts: 1101 – 1199, 1200 – 1207 & 1210 – 1299, 1300 – 1319, 1401 – 1408,1501 – 1503, 1505
& 1506, 1700 – 1799, 1800 – 1899, 1900 – 1999, 4101 – 4199, 4200 – 4299, 4300 – 4319, 4800 – 4899
Multi Year Accounts:
1208 & 1209, 1320 – 1371, 1505 & 1506, 4320 – 4371
Choose fiscal month – may select only one month at a time
If generating a combination of both types of accounts, you will need to generate each type separately.
If multi-year, default is active accounts only. If you also need reports on closed accounts, select ‘closed
accounts’ (multi- year function only).
Type up to 3 accounts separated by a comma. If you type in this text box it, will override any choices made in
the fund and agency sections.
Choose Fund, Agency, Organization separately – depending on your individual security, this portion will appear
in a different format than the example above. Click on ‘Get Report’ either at the top or bottom of the page.
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Organizational Summary by Object/Revenue Source
Organization Summary Report by Sub-Object/Sub-Revenue Source – Please remember the university budgets
revenue and expenditures at the object code level and actual receipts/expenditures are coded at the subobject code level.
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Balance and Activity Report – The most widely used report. Review these reports on a monthly basis to
ensure all expenditures are coded correctly and posted to the correct account. The lower portion of the
report shows all the detailed transactions that occurred on your account for the specified month.
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Summary Balance Report – Provides a one-line summary of all your accounts. This is a great report to
monitor a number of accounts, especially during year-end. Be careful of state accounts. There will always be
a negative cash balance as there is not a revenue budget for each account. You will also need to run grant or
multi-year accounts separately from fiscal year accounts. If you select to run all accounts within an agency,
you will get the following error. Just continue and go back to run the multi-year accounts separately.
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Project Activity Report – Allows you to balance 1311 accounts. The top of the report displays the
Foundation’s records and the lower section balances the account with the figures in the financial system.
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Payroll Expense by Object/Sub-Object Code – Lists all the employees paid from the account.
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Payroll Expense by Employee – Displays payroll detail by employee
Budget vs Actual Dollars is a report that displays as a graph.
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Expense Graph by Fund, Agency, Org by Month.
Expense by Fund, Agency, Org by Year.
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