APPLICATION FORM CONFIDENTIAL APPLICATION FOR EMPLOYMENT The Royal Parks is committed to the fair treatment of its staff, potential staff or users of its services. Recruitment and selection decisions are made purely on merit as the result of fair and open competition. We are committed to equality of opportunity for the advancement of employees including promotion and training and do not discriminate against any person because of gender, race, ethnic or national origin, religion, sexual orientation, marital status or responsibility for dependants, age, physical/mental disability or offending background. Tip: You can use the arrow keys on your keyboard to move between fields. Once completed, please email your form to vacancies@royalparks.gsi.gov.uk with the job title as the subject, we don’t require a hard copy as well. The closing date for this application is 30th November 2015 1. JOB POSITION Position applied for: Project Manager for Brompton Cemetery 2. PERSONAL DETAILS Title: Please select: Surname: Forename(s): Address: Postcode: Daytime telephone(s): Email Address: Do you have a full current driving licence? (If required by the job description) Please select: Are you currently a Civil Servant? Please select: Have you ever been a Civil Servant? Please select: 1 3. EDUCATION A) Secondary Education School name/address From To Examinations (subject/result, etc.) (MM/YYYY) (MM/YYYY) (Tip: Tables will automatically expand as you type if extra space is needed) B) Further Education and Training University/college name From To (MM/YYYY) (MM/YYYY) Type of Course Subjects Qualifications or class of degree C) Occupational Qualifications/Institute Membership/Membership of Professional Organisations College/Institute From To Qualification/level or other name (MM/YYYY) (MM/YYYY) 2 4. EMPLOYMENT HISTORY Please provide details over the last 10 years, including any unpaid or voluntary work, listing present or most recent employer first. Any gaps in employment dates should be explained. If you have any particularly relevant experience dating beyond the last 10 years please include this. Current salary and benefits or salary when last employed: Name and address of employer and type of business £ Notice required: From To Job title and main duties (MM/YYYY) (MM/YYYY) 3 Reason for leaving 5. REASON FOR APPLICATION – Skills, Qualities and Experience In this part we want you to highlight your skills, qualities and experience. The competencies relevant to the post you are applying for are listed in the Person Specification on the job description enclosed below. For those competencies listed below, please give specific examples in no more than 200 words for each heading about a time either at work, volunteering or in your personal life that demonstrates how you meet the essential criteria required to do the job. You must ensure that your answers provide clear evidence of the given competency. Seeing the Big Picture: Actively seek out information relating to cemetery operations, and understand how this contributes to the Brompton Cemetery operations, now and in the future Leading and Communicating: Take opportunities to regularly communicate with departmental staff, contractors, consultants, funding partners, and project stakeholders, helping to clarify goals and activities, and to explain how they link to project, cemetery and organisational objectives. Collaborating and Partnering: Establish effective relationships with a range of partners and stakeholders to support the delivery of project outcomes Delivering Value for Money: Work confidently with performance/ progress/finance data. Prepare forecasts and manage and monitor financial budgets and delivery against agreed timelines. Managing a Quality Service: A qualification at degree level or equivalent professional qualifications in Landscape Architecture, Building Conservation, Heritage Conservation and/or related subjects combined with extensive knowledge and experience of working with contractors undertaking construction and maintenance operations in public green space projects. 4 Managing a Quality Service: Knowledge and experience of contract management including writing and reviewing specifications, ordering and supervision of work and effective handling of contract issues. Managing a Quality Service: Make use of project management skills and techniques to deliver outcomes, including identifying risks and mitigating actions. PRINCE2 practitioner or equivalent project management qualification with 2 years relevant post qualification experience 6. PERSONAL STATEMENT This is your opportunity to tell us why you think we should select you and why you want the job. Here you can demonstrate how your experience meets the other role competencies in the person specification attached. You may also include personal interests which are relevant and meet the requirements of the post. You must use no more than 350 words. 7. ATTENDANCE RECORD If you wish to comment on any extended absences from the office, please do so here. 8. PART TIME If you are part time, please state the number of hours that you are able to work and also please confirm if you would consider job share. 5 9. REFEREES Please provide the contact details of referees from your employment over the past 3 years. Please note that your present employer and other referees will not be contacted without your prior consent. Referee 1 Referee 2 Name: Name: Address: Address: Postcode: Postcode: Occupation: Occupation: Email: Email: Telephone No: Telephone No: Referee 3 Referee 4 Name: Name: Address: Address: Postcode: Postcode: Occupation: Occupation: Email: Email: Telephone No: Telephone No: 10. DECLARATION By submission of your form, you agree to the following: I confirm that the information given on this form is, to the best of my knowledge and belief, true and accurate. I understand that if I have given misleading information on this form, this will be sufficient grounds for terminating my employment. I have personally completed the application form. Name: Date: Click here to enter a date. 6 11. LINE MANAGER’S ASSESSMENT OF SUITABILITY (or Countersigning Officer if Line Manager not available) If you are currently employed as a Civil Servant you will be required to complete this section in full. Candidates must attach their entire completed application, with section 11 for their line managers to complete. Please also attach your last 2 years' appraisal reports. External candidates should proceed directly to Section 12. 1) I consider this applicant to be: Highly suitable Suitable Unsuitable I am unable to judge Please comment on your assessment drawing attention to the applicant’s experience/special qualities for the post. If you are unable to judge the applicant’s suitability, please give reasons: To be completed only if applicant is applying for trawled post on promotion. 2) Do you consider the applicant to have the skills and experience to perform at the higher grade they have applied for? Yes No Please comment on your promotion assessment: Name: Grade: Date: Click here to enter a date. Line Manager/Countersigning Officer for Please select: years and Please select: months 7 12. DIVERSITY FORM (this will be detached from your application by the HR Dept) Section A: Your Details Title: Please select: Forename(s): Surname: Date Of Birth: Male Female Gender Identity (optional): If you identify as transsexual or transgender (in that you have effected a permanent change of gender identity) or as inter-sex, which group do you identify with? How did you learn of this vacancy? Please select: If ‘Other internet site’, ‘Recruitment Agency’ or ‘Other’, please specify here: Section B: Disability The Royal Parks wish to encourage suitably qualified people with disabilities to apply for jobs. All information will be treated in strictest confidence. Do you consider that you have a disability? Yes No Prefer not to say What is the nature of your disability? Please give details of any special needs or requirements that you may need us to make if you are invited to interview/offered employment: Section C: Religion or Belief and Sexual Orientation Which religion or belief do you most associate with? Please tick one box only. No religion Buddhist Christian Hindu Muslim Sikh Prefer not to say Jewish Which sexual orientation do you most associate with? Please tick one box only. Bisexual Gay Man Gay Woman/Lesbian Heterosexual/straight 8 Prefer not to say Section D: National Identity Which National Identity do you most identify with? Please tick one box only. British or Mixed English Northern Irish Scottish Welsh Other (please specify if you wish) Section E: Ethnic Identity Which Ethnic Background do you most identify with? Please tick one box only. ASIAN OR ASIAN BRITISH: Bangladeshi Indian Pakistani Any Other Asian Background (please specify if you wish) BLACK OR BLACK BRITISH: African Caribbean Any Other Black Background (please specify if you wish) CHINESE: Any Chinese Background (please specify if you wish) MIXED ETHNIC BACKGROUND: Mixed White and Asian Mixed White and Black African Mixed White and Black Caribbean Any Other Mixed Background (please specify if you wish) WHITE: Any White Background (please specify if you wish) OTHER ETHNIC BACKGROUND: Any Other Ethnic Background (please specify if you wish) Thank you for completing these forms, please now email your final application and diversity form to vacancies@royalparks.gsi.gov.uk with the job title as the subject 9 Job Description 10 Job Title: Project Manager for Brompton Cemetery Location: Brompton Cemetery, Grade and Salary: III (Exec) £32,430 - £39,191 The post holder will be required to work occasional evenings and weekends for which time off in lieu or overtime will be arranged, subject to line management agreement. Relationship: The post holder is responsible to the Project Sponsor for the Brompton Cemetery Conservation Project and will be a member of the Programmes and Projects team. Important Functional Relationships: Members of the Brompton Cemetery Conservation Project Board, Director of Parks, Head of Parks Services, Royal Parks managers, Cemetery Manager, members of the Parks Services team, contractors and consultants. Main Purpose of the Post: Project Management and a range of other functions in support of the delivery of the Brompton Cemetery Conservation Project. Job Description: This is a fixed term position funded through a grant from the Heritage Lottery Fund (HLF) and the Big Lottery Fund (BIG) for the Parks for People (PfP) delivery of the Brompton Cemetery Conservation Project. The successful candidate will project manage the delivery phase of the project, should the Round 2 funding bid be successful, and help undertake the necessary work to meet the contractual obligations The Royal Parks (TRP) has with the Heritage Lottery Fund, alongside its own project management procedures and protocols. Lottery Fund – Management of Grant procedures Management and delivery of the PfP Lottery Delivery Grant for Brompton Cemetery and ensuring compliance with grant conditions. To prepare and collate all supporting material/ information necessary for each progress and final funding submission. Providing timely responses to HLF requests for information or action Project Team Management Support the management of the Lead Consultant, multidisciplinary Design Team and consultation consultancy in accordance with HLF and TRP procedures Coordinate the preparation of tender and procurement documentation in conjunction with Royal Parks teams including Procurement and Park Management teams. Project management of the Brompton Cemetery Conservation Project in accordance with TRP project management protocols (PRINCE2 based) Undertake the day-to-day on site management of the delivery stage of the project working with design teams, consultants and contractors. Liaise, co-ordinate and monitor the work of consultants and contractors. To undertake checks on site and help coordinate and monitor activities on site including community engagement activities and the work of volunteers. Make sure the Project Board, Project Team meetings, Lottery Progress meetings, Workshops, and stakeholder engagement meetings are arranged, serviced, and documented (Agendas, minutes, action logs & updates; discussion papers) Monitoring the progress of the project against the master programme Convene, attend and minute budget monitoring, claim and project meetings 11 Work with The Royal Parks’ Finance Team and Quantity Surveyor to process claims for payment Prepare regular project monitoring reports and Lottery evaluation reports/spreadsheets Make key decisions within your delegated authority and undertake necessary negotiations in order to resolve any conflicting issues Preparing and presenting reports to relevant meetings and TRP Executive Committee as required Co-ordinate publicity and fundraising through the TRP’s Marketing and Communication Team in partnership with the Royal Parks’ Foundation Apply risk management principles to the delivery of the project, maintaining risk and issue logs Stakeholder Engagement Management Work closely with the Partnership and Community Engagement (PACE) officer to programme and run engagement meetings and activities, making sure that they are co-ordinated with the master programme. Work closely with the PACE officer to ensure that all documentation necessary for the second stage delivery phase application to HLF is prepared on time. Support the Park Management Team with development of the business plan. Royal Parks Policies and Procedures Assist with financial analysis in conjunction with The Royal Parks’ finance team. Incorporate into the future services The Royal Parks biodiversity and sustainability initiatives, the apprenticeship scheme and Green Flag and other applicable park related programmes. This will include the production of necessary documentation. Be aware of your responsibilities as described in the Health & Safety Manual and summarised in the Health & Safety Handbook and in particular to implement the policy in your area of responsibility. Ensure compliance with Health & Safety regulations by all staff, contractors and volunteers working in the cemetery. Comply with all Royal Parks’ policies including health and safety, diversity & equality, information assurance, financial management regulations and other relevant Royal Parks and Government regulations and directives. 12 SETTING DIRECTION: Seeing the Big Picture Actively seek out information relating to cemetery operations, and understand how this contributes to the Brompton Cemetery operations, now and in the future. Develop an understanding of how the project proposals contribute towards the organisational objectives of TRP and the HLF/BIG lottery funders. Use that knowledge to inform project delivery. Changing and Improving Find ways of improving funerary services and supporting processes to deliver a more effective Brompton Cemetery business. Actively encourage ideas from a wide range of sources and stakeholders and use these to inform your own thinking. Making Effective Decisions Explore different options outlining costs, benefits, risks and potential responses to each. ENGAGING PEOPLE: Leading and Communicating Take opportunities to regularly communicate with departmental staff, contractors, consultants, funding partners, and project stakeholders, helping to clarify goals and activities, and to explain how they link to project, cemetery and organisational objectives. Communicate in a succinct, engaging manner and stand ground where needed. Collaborating and Partnering Establish effective relationships with a range of partners and stakeholders to support the delivery of project outcomes. Building Capability for All Identify and address team or individual capability requirements and gaps to deliver current and future work. Share knowledge and skills with colleagues (including volunteers) and contribute to the development of team skills. DELIVERING RESULTS: Achieving Commercial Outcomes Identify and understand relevant legal and commercial terms, concepts, policies and processes (including project approvals and assurance procedures) to deliver agreed outcomes. Delivering Value for Money Consider and then recommend actions to achieve value for money, efficiency and long-term financial sustainability. Work confidently with performance/ progress/finance data. Prepare forecasts and manage and monitor financial budgets and delivery against agreed timelines. Managing a Quality Service A qualification at degree level or equivalent professional qualifications in Landscape Architecture, Building Conservation, Heritage Conservation and/or related subjects combined with extensive knowledge and experience of working with contractors undertaking construction and maintenance operations in public green space projects. Knowledge and experience of contract management including writing and reviewing specifications, ordering and supervision of work and effective handling of contract issues. Good knowledge and competence in using IT packages, including the Microsoft Office suite (especially Excel). Make use of project management skills and techniques to deliver outcomes, including identifying risks and mitigating actions. PRINCE2 practitioner or equivalent project management qualification with 2 years relevant post qualification experience. Delivering at Pace Take responsibility for delivering expected outcomes on time and to standard, giving credit to teams and individuals as appropriate. Demonstrate a highly motivated, flexible and dedicated approach to work and the 13 Essential/ Desirable E D D D D E D E D D D D E E E D E D D SETTING DIRECTION: production of high quality and accurate work to set deadlines. Show good time management skills and be able to plan and prioritise work accordingly. 14 Essential/ Desirable