APPLICATION FORM
CONFIDENTIAL APPLICATION FOR EMPLOYMENT
The Royal Parks is committed to the fair treatment of its staff, potential staff or users of its
services. Recruitment and selection decisions are made purely on merit as the result of fair and
open competition. We are committed to equality of opportunity for the advancement of
employees including promotion and training and do not discriminate against any person because of
gender, race, ethnic or national origin, religion, sexual orientation, marital status or responsibility
for dependants, age, physical/mental disability or offending background.
Tip: You can use the arrow keys on your keyboard to move between fields. Once completed, please email your
form to vacancies@royalparks.gsi.gov.uk with the job title as the subject, we don’t require a hard copy as well.
The closing date for this application is 30th November 2015
1. JOB POSITION
Position applied for:
Project Manager for Brompton Cemetery
2. PERSONAL DETAILS
Title:
Please select:
Surname:
Forename(s):
Address:
Postcode:
Daytime telephone(s):
Email Address:
Do you have a full current driving licence? (If required
by the job description)
Please select:
Are you currently a Civil Servant?
Please select:
Have you ever been a Civil Servant?
Please select:
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3. EDUCATION
A) Secondary Education
School name/address
From
To
Examinations (subject/result, etc.)
(MM/YYYY)
(MM/YYYY)
(Tip: Tables will automatically expand as you type if extra space is needed)
B) Further Education and Training
University/college name
From
To
(MM/YYYY)
(MM/YYYY)
Type of
Course
Subjects
Qualifications
or class of
degree
C) Occupational Qualifications/Institute Membership/Membership of Professional Organisations
College/Institute
From
To
Qualification/level
or other name
(MM/YYYY)
(MM/YYYY)
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4. EMPLOYMENT HISTORY
Please provide details over the last 10 years, including any unpaid or voluntary work, listing present or
most recent employer first. Any gaps in employment dates should be explained. If you have any
particularly relevant experience dating beyond the last 10 years please include this.
Current salary and benefits or
salary when last employed:
Name and address of
employer and type of
business
£
Notice
required:
From
To
Job title and main duties
(MM/YYYY)
(MM/YYYY)
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Reason for
leaving
5. REASON FOR APPLICATION – Skills, Qualities and Experience
In this part we want you to highlight your skills, qualities and experience. The competencies relevant to the
post you are applying for are listed in the Person Specification on the job description enclosed below. For
those competencies listed below, please give specific examples in no more than 200 words for each
heading about a time either at work, volunteering or in your personal life that demonstrates how you meet
the essential criteria required to do the job. You must ensure that your answers provide clear evidence of
the given competency.
Seeing the Big Picture: Actively seek out information relating to cemetery operations, and understand
how this contributes to the Brompton Cemetery operations, now and in the future
Leading and Communicating: Take opportunities to regularly communicate with departmental staff,
contractors, consultants, funding partners, and project stakeholders, helping to clarify goals and activities,
and to explain how they link to project, cemetery and organisational objectives.
Collaborating and Partnering: Establish effective relationships with a range of partners and stakeholders
to support the delivery of project outcomes
Delivering Value for Money: Work confidently with performance/ progress/finance data. Prepare
forecasts and manage and monitor financial budgets and delivery against agreed timelines.
Managing a Quality Service: A qualification at degree level or equivalent professional qualifications in
Landscape Architecture, Building Conservation, Heritage Conservation and/or related subjects combined
with extensive knowledge and experience of working with contractors undertaking construction and
maintenance operations in public green space projects.
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Managing a Quality Service: Knowledge and experience of contract management including writing and
reviewing specifications, ordering and supervision of work and effective handling of contract issues.
Managing a Quality Service: Make use of project management skills and techniques to deliver outcomes,
including identifying risks and mitigating actions. PRINCE2 practitioner or equivalent project management
qualification with 2 years relevant post qualification experience
6. PERSONAL STATEMENT
This is your opportunity to tell us why you think we should select you and why you want the job. Here you
can demonstrate how your experience meets the other role competencies in the person specification
attached. You may also include personal interests which are relevant and meet the requirements of the post.
You must use no more than 350 words.
7. ATTENDANCE RECORD
If you wish to comment on any extended absences from the office, please do so here.
8. PART TIME
If you are part time, please state the number of hours that you are able to work and also please confirm if
you would consider job share.
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9.
REFEREES
Please provide the contact details of referees from your employment over the past 3 years.
Please note that your present employer and other referees will not be contacted without your prior
consent.
Referee 1
Referee 2
Name:
Name:
Address:
Address:
Postcode:
Postcode:
Occupation:
Occupation:
Email:
Email:
Telephone No:
Telephone No:
Referee 3
Referee 4
Name:
Name:
Address:
Address:
Postcode:
Postcode:
Occupation:
Occupation:
Email:
Email:
Telephone No:
Telephone No:
10. DECLARATION
By submission of your form, you agree to the following:
I confirm that the information given on this form is, to the best of my knowledge and belief, true and
accurate. I understand that if I have given misleading information on this form, this will be sufficient grounds
for terminating my employment. I have personally completed the application form.
Name:
Date: Click here to enter a date.
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11. LINE MANAGER’S ASSESSMENT OF SUITABILITY
(or Countersigning Officer if Line Manager not available)
If you are currently employed as a Civil Servant you will be required to complete this section in full.
Candidates must attach their entire completed application, with section 11 for their line managers to
complete. Please also attach your last 2 years' appraisal reports.
External candidates should proceed directly to Section 12.
1) I consider this applicant to be:
Highly suitable
Suitable
Unsuitable
I am unable to judge
Please comment on your assessment drawing attention to the applicant’s experience/special qualities
for the post. If you are unable to judge the applicant’s suitability, please give reasons:
To be completed only if applicant is applying for trawled post on promotion.
2) Do you consider the applicant to have the skills and experience to perform at the higher grade
they have applied for?
Yes
No
Please comment on your promotion assessment:
Name:
Grade:
Date: Click here to enter a date.
Line Manager/Countersigning Officer for Please select: years and Please select: months
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12. DIVERSITY FORM (this will be detached from your application by the HR Dept)
Section A: Your Details
Title: Please select:
Forename(s):
Surname:
Date Of Birth:
Male
Female
Gender Identity (optional): If you identify as transsexual or transgender (in that you have effected a permanent
change of gender identity) or as inter-sex, which group do you identify with?
How did you learn of this vacancy? Please select:
If ‘Other internet site’, ‘Recruitment Agency’ or ‘Other’, please specify here:
Section B: Disability
The Royal Parks wish to encourage suitably qualified people with disabilities to apply for jobs. All information will
be treated in strictest confidence.
Do you consider that you have a disability?
Yes
No
Prefer not to say
What is the nature of your disability?
Please give details of any special needs or requirements that you may need us to make if you are invited to
interview/offered employment:
Section C: Religion or Belief and Sexual Orientation
Which religion or belief do you most associate with? Please tick one box only.
No religion
Buddhist
Christian
Hindu
Muslim
Sikh
Prefer not to say
Jewish
Which sexual orientation do you most associate with? Please tick one box only.
Bisexual
Gay Man
Gay Woman/Lesbian
Heterosexual/straight
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Prefer not to say
Section D: National Identity
Which National Identity do you most identify with? Please tick one box only.
British or Mixed
English
Northern Irish
Scottish
Welsh
Other (please specify if you wish)
Section E: Ethnic Identity
Which Ethnic Background do you most identify with? Please tick one box only.
ASIAN OR ASIAN BRITISH:
Bangladeshi
Indian
Pakistani
Any Other Asian Background (please specify if you wish)
BLACK OR BLACK BRITISH:
African
Caribbean
Any Other Black Background (please specify if you wish)
CHINESE:
Any Chinese Background (please specify if you wish)
MIXED ETHNIC BACKGROUND:
Mixed White and Asian
Mixed White and Black African
Mixed White and Black Caribbean
Any Other Mixed Background (please specify if you wish)
WHITE:
Any White Background (please specify if you wish)
OTHER ETHNIC BACKGROUND:
Any Other Ethnic Background (please specify if you wish)
Thank you for completing these forms, please now email your final application and
diversity form to vacancies@royalparks.gsi.gov.uk with the job title as the subject
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Job Description
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Job Title: Project Manager for Brompton Cemetery
Location: Brompton Cemetery,
Grade and Salary: III (Exec) £32,430 - £39,191
The post holder will be required to work occasional evenings and weekends for which time off in lieu or
overtime will be arranged, subject to line management agreement.
Relationship:
The post holder is responsible to the Project Sponsor for the Brompton Cemetery Conservation Project
and will be a member of the Programmes and Projects team.
Important Functional Relationships:
Members of the Brompton Cemetery Conservation Project Board, Director of Parks, Head of Parks
Services, Royal Parks managers, Cemetery Manager, members of the Parks Services team, contractors
and consultants.
Main Purpose of the Post:
Project Management and a range of other functions in support of the delivery of the Brompton Cemetery
Conservation Project.
Job Description:
This is a fixed term position funded through a grant from the Heritage Lottery Fund (HLF) and the Big
Lottery Fund (BIG) for the Parks for People (PfP) delivery of the Brompton Cemetery Conservation
Project.
The successful candidate will project manage the delivery phase of the project, should the Round 2
funding bid be successful, and help undertake the necessary work to meet the contractual obligations The
Royal Parks (TRP) has with the Heritage Lottery Fund, alongside its own project management procedures
and protocols.
Lottery Fund – Management of Grant procedures
 Management and delivery of the PfP Lottery Delivery Grant for Brompton Cemetery and
ensuring compliance with grant conditions.
 To prepare and collate all supporting material/ information necessary for each progress and final
funding submission.
 Providing timely responses to HLF requests for information or action
Project Team Management
 Support the management of the Lead Consultant, multidisciplinary Design Team and consultation
consultancy in accordance with HLF and TRP procedures
 Coordinate the preparation of tender and procurement documentation in conjunction with Royal
Parks teams including Procurement and Park Management teams.
 Project management of the Brompton Cemetery Conservation Project in accordance with TRP
project management protocols (PRINCE2 based)
 Undertake the day-to-day on site management of the delivery stage of the project working with
design teams, consultants and contractors.
 Liaise, co-ordinate and monitor the work of consultants and contractors. To undertake checks
on site and help coordinate and monitor activities on site including community engagement
activities and the work of volunteers.
 Make sure the Project Board, Project Team meetings, Lottery Progress meetings, Workshops,
and stakeholder engagement meetings are arranged, serviced, and documented (Agendas,
minutes, action logs & updates; discussion papers)
 Monitoring the progress of the project against the master programme
 Convene, attend and minute budget monitoring, claim and project meetings
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Work with The Royal Parks’ Finance Team and Quantity Surveyor to process claims for payment
Prepare regular project monitoring reports and Lottery evaluation reports/spreadsheets
Make key decisions within your delegated authority and undertake necessary negotiations in
order to resolve any conflicting issues
Preparing and presenting reports to relevant meetings and TRP Executive Committee as required
Co-ordinate publicity and fundraising through the TRP’s Marketing and Communication Team in
partnership with the Royal Parks’ Foundation
Apply risk management principles to the delivery of the project, maintaining risk and issue logs
Stakeholder Engagement Management
 Work closely with the Partnership and Community Engagement (PACE) officer to programme
and run engagement meetings and activities, making sure that they are co-ordinated with the
master programme.
 Work closely with the PACE officer to ensure that all documentation necessary for the second
stage delivery phase application to HLF is prepared on time.
 Support the Park Management Team with development of the business plan.
Royal Parks Policies and Procedures
 Assist with financial analysis in conjunction with The Royal Parks’ finance team.
 Incorporate into the future services The Royal Parks biodiversity and sustainability initiatives, the
apprenticeship scheme and Green Flag and other applicable park related programmes. This will
include the production of necessary documentation.
 Be aware of your responsibilities as described in the Health & Safety Manual and summarised in
the Health & Safety Handbook and in particular to implement the policy in your area of
responsibility.
 Ensure compliance with Health & Safety regulations by all staff, contractors and volunteers
working in the cemetery.
 Comply with all Royal Parks’ policies including health and safety, diversity & equality, information
assurance, financial management regulations and other relevant Royal Parks and Government
regulations and directives.
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SETTING DIRECTION:
Seeing the Big Picture
Actively seek out information relating to cemetery operations, and understand how this
contributes to the Brompton Cemetery operations, now and in the future.
Develop an understanding of how the project proposals contribute towards the
organisational objectives of TRP and the HLF/BIG lottery funders. Use that knowledge to
inform project delivery.
Changing and Improving
Find ways of improving funerary services and supporting processes to deliver a more
effective Brompton Cemetery business.
Actively encourage ideas from a wide range of sources and stakeholders and use these to
inform your own thinking.
Making Effective Decisions
Explore different options outlining costs, benefits, risks and potential responses to each.
ENGAGING PEOPLE:
Leading and Communicating
Take opportunities to regularly communicate with departmental staff, contractors,
consultants, funding partners, and project stakeholders, helping to clarify goals and activities,
and to explain how they link to project, cemetery and organisational objectives.
Communicate in a succinct, engaging manner and stand ground where needed.
Collaborating and Partnering
Establish effective relationships with a range of partners and stakeholders to support the
delivery of project outcomes.
Building Capability for All
Identify and address team or individual capability requirements and gaps to deliver current
and future work.
Share knowledge and skills with colleagues (including volunteers) and contribute to the
development of team skills.
DELIVERING RESULTS:
Achieving Commercial Outcomes
Identify and understand relevant legal and commercial terms, concepts, policies and
processes (including project approvals and assurance procedures) to deliver agreed
outcomes.
Delivering Value for Money
Consider and then recommend actions to achieve value for money, efficiency and long-term
financial sustainability.
Work confidently with performance/ progress/finance data. Prepare forecasts and manage
and monitor financial budgets and delivery against agreed timelines.
Managing a Quality Service
A qualification at degree level or equivalent professional qualifications in Landscape
Architecture, Building Conservation, Heritage Conservation and/or related subjects
combined with extensive knowledge and experience of working with contractors
undertaking construction and maintenance operations in public green space projects.
Knowledge and experience of contract management including writing and reviewing
specifications, ordering and supervision of work and effective handling of contract issues.
Good knowledge and competence in using IT packages, including the Microsoft Office suite
(especially Excel).
Make use of project management skills and techniques to deliver outcomes, including
identifying risks and mitigating actions. PRINCE2 practitioner or equivalent project
management qualification with 2 years relevant post qualification experience.
Delivering at Pace
Take responsibility for delivering expected outcomes on time and to standard, giving credit
to teams and individuals as appropriate.
Demonstrate a highly motivated, flexible and dedicated approach to work and the
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Essential/
Desirable
E
D
D
D
D
E
D
E
D
D
D
D
E
E
E
D
E
D
D
SETTING DIRECTION:
production of high quality and accurate work to set deadlines. Show good time management
skills and be able to plan and prioritise work accordingly.
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Essential/
Desirable