Flat Rate Stipend for a Non-Exempt employee (not covered by a union)
A stipend is a fixed sum, usually temporary, paid to an employee to
recognize work responsibilities that are significantly higher than the
employee’s regular duties. Stipends are entered differently depending on the
type of employee.

Academic Stipends are entered as an Additional Job (Earn code STP).

Exempt Employees in Staff job codes that are range-based, the
stipend is entered as an additional distribution line on the regular job
with Earn Code SAS (Staff Stipend).

As of Nov 2014 – Non-Exempt employees not represented by a union
may receive a lump sum stipend as an additional job.

Employees in Staff job codes that are Step-based (usually covered by
a union) receive extra pay through Temporary Job Reclassifications or
Step Increases, not as stipends.
If the department is trying to convert a monthly amount into a Biweekly
amount that they want paid out every biweekly cycle, the HR Partner (in
CSS) or the appropriate party in non-CSS units will need to figure out the
Biweekly amount before entry. The calculation is:
Flat Dollar amounts (Stipends) will be annualized (12) and divided by 26
biweekly pay cycles to come up with a biweekly pay rate.
$1000X12/26=$461.54
*2088=174 x 12
On the Person Organizational Summary page, click the Add Employment Instance link
to add a new record (or reuse an existing one if possible).
Enter the effective date of the stipend. Use Hire-Addl Job (or Rehire-AddlJob if reusing
a record).
Use the position number from the person’s regular job (usually on Record 0).
This is the position number from Record 0.
Click on the Job Information tab page. Mirror the regular appointment’s information,
such as: Appointment Type, Supervisor, Leave Code, and Employee Relation Code.
Since stipends should always be temporary, change the Employment Duration to WEnd Date, and enter the end date provided for the stipend. Click the Variable radio
button.
The Pay Schedule has to be BW since this is a non-Exempt employee.
The Time Code can be E or Z (depending on whether this should pay out automatically
or manually).
The FTE needs to be changed to 0.00.
On the Payroll page, the Caltime Type code and the Friendly Name will Default (Type A
& default name), unless the department provides a different name than the one on the
other appointment.
On the Compensation page, the pay amount should be the same as Record. The only
change is the Rate Code which is BIWKLY.
Click the magnify glass to show the “BIWKLY” code.
On the Earnings Distribution page, verify the begin date matches the date of the row
you just added. Enter the end date of the stipend. Change the Earn Code to SAS (Staff
Administrative Stipend (or in the case of Police records, it may also be CPC or SPC).
There is never a Distribution% for stipends, so leave that field blank. (Even if the
stipend was described as being X% of the salary).
Enter Biweekly flat rate amount of the stipend.
Verify the chartstring(s) which may stay the same as on the regular job or you may be
given a different chartstring specifically for the stipend.
Make sure to click the CT PPS Flag box to ensure the information passes to PPS.
Click SAVE.