IACRAO 73rd ANNUAL MEETING Students, Records, and All That Jazz! IACRAO 73rd ANNUAL MEETING VA Certifying Lisa Neel, University of Notre Dame Sarah Gibson, Indiana University Margaret Baechtold, Indiana University Tuesday, October 23, 8:45am Session Rules of Etiquette Please turn off your cell phone/beeper If you must leave the session early, please do so as discretely as possible Please avoid side conversation during the presentation Thank you for your cooperation! Introduction Basics of Education Benefits certification for U.S. Department of Veterans Affairs programs Rules, Tools, and Resources for Schools Topics of Discussion VA Education Benefit Programs Certification Basics Suggested Tools Resources and Links The “Chapters” CH 30 Montgomery GI Bill Active Duty – 36 months AD service, paid $1200 CH 31 Vocational Rehabilitation and Employment – Documented VA disability rating, assigned VA Case Manager CH 33 Post 9/11 GI Bill – The BIGGIE – 90 days-36 months AD time, can be transferred The “Chapters” Continued CH 35 Dependents Education Assistance – Children and Spouses of 100% serviceconnected disabled vets CH 1606 Montgomery GI Bill Selected Reserve – National Guard and Reserve members never activated CH 1607 Reserve Education Assistance Program (REAP) – National Guard and Reserve members mobilized for active duty Benefits CH 30: Full-time student receives monthly stipend currently $1564 plus any enlistment “kicker” or buyup; funding goes directly to the student CH 31: VR&E pays T&F to school, living stipend to student – handled outside VA Education Services by VR&E case managers in each state CH 33: T&F paid directly to school, living stipend and book stipend paid to student; amount varies by eligibility tier which is based on length of service Benefits CH 35: Full-time student receives a monthly stipend currently $987 CH 1606: Full-time student receives monthly stipend of $356 plus any enlistment “kicker” CH 1607: Receives a prorated portion of CH 30 monthly stipend depending on longest consecutive days of AD service (max is 80% of CH 30 rate or $1251.20 plus kicker) Application to VA Students apply for benefits through the VA website VONAPP at http://www.gibill.va.gov/apply-forbenefits/application/ Once application is approved by VA, student is issued a Certificate of Eligibility (COE) by VA (except CH 31) CH 31 students get an authorization from their case manager Designation of Certifying Official School administration must designate those employees by name who are allowed to report enrollment data to VA by using a VA Form 22-8794 which is available from your VA Education Liaison Representative Indiana ELR is Eric Lewis at [email protected] or 317-916-3684. Only the ELR can grant access to VA Once, the web-based certification system used by VA Certification Process Student self-identifies as VA benefit eligible Determine which program they are eligible for Collect data: SSN, name, address, phone, program of study, email, schedule Report enrollment data to VA via VA Once Track and report changes in enrollment or charges What Enrollment Data Do You Need? Number of Credit Hours Modality of Training – Res vs. Dist Start and Stop dates of each course Remedial/Deficiency courses What Enrollment Data Do You Need? Academic Advising Report or Degree Audit to confirm courses count for declared/approved major Allowable Tuition and Fee charges Other Restricted Aid to Calculate Instate Net-cost Yellow Ribbon Eligibility – Private or out-of-state VA Once Other Requirements Yellow Ribbon Program: agreement with VA; track contributions; manage applications first-come-first-served basis Share payment data with Business Office Reconcile payments from VA Other Requirements Report Report Report Report Report enrollment changes failure for non-attendance students on probation dismissals graduation Tools – Spreadsheets T&F Reported/Estimated Pmts Debts Yellow Ribbon Participants – TPC Calculator – Internal Reports, Drop/Add Tracking – System to flag veterans and military for institutional reporting Resources State Approving Agency -http://www.in.gov/dva/2331.htm Education Liaison Representative [email protected] GI Bill website www.gibill.va.gov Resources SCO Handbook and other documents at http://www.gibill.va.gov/school-certifyingofficials/ Indiana SCO List Serve – email [email protected] Association of Veteran Education Certifying Officials http://aveco.org Resources National Association of Veteran Program Administrators Open Forum – http://groups.google.com – set up account, search for NAVPA Open Forum and request to join -- or see www.NAVPA.org Summary VA has many complicated programs Certification requires access to a wide range of student information System tools help immensely Resources Questions and Answers ??????? Presenter Information Margaret Baechtold Sarah Gibson Indiana University 812-856-1985 [email protected] Lisa Neel University of Notre Dame 574-631-6488 [email protected] THANK YOU! Please be sure to complete the session evaluation form.