New Mexico PreK Program
School Year 2015 -2016
PreK Calendar of Meetings and Due Dates
CYFD Administrator Meetings
(Administrators need to attend one training and also one Fall administrator
meeting)
NM PreK Administrator Meeting– UNM Continuing Education, 1634 University Blvd.
Albuquerque NM, Room 123
Dates
08/10/2015
NM PreK Administrator Meeting– UNM Continuing Education, 1634 University Blvd.
Albuquerque NM, Room 123
08/11/2015
PED Administrator Meetings
(Administrators need to attend one training and also one Fall administrator
meeting)
Dates
NM PreK Administrator Meeting. —PED Administrators Only - UNM Continuing
Education, 1634 University Blvd. Albuquerque NM, Room 123
09/18/2015
NM PreK Administrator Meeting. —PED Administrators Only - UNM Continuing
Education, 1634 University Blvd. Albuquerque NM, Room 123
09/25/2015
Spring PED Administrator Meetings
Dates
NM PreK Administrator Meeting. – PED Administration Only – UNM
Continuing Education, 1634 University Blvd., Albuquerque NM, Room 123
3/18/2016
NM PreK Administrator Meeting. – PED Administration Only – UNM
Continuing Education, 1634 University Blvd., Albuquerque NM, Room 123
3/25/2016
Administrator Trainings
Dates
New Mexico PreK Administrator Training
This training provides an introduction to the NM PreK Observational Assessment Tool. The basic components and
requirements of the authentic curriculum and assessment cycle are covered. Register for ONE training date
ONLY.
NM PreK Observational Assessment Tools Administrator Training, UNM Continuing
Education, 1634 University Blvd. Albuquerque NM, Room 123
NM PreK Observational Assessment Tools Administrator Training, Early Childhood
Services Center LC Training Room, 205 W. Boutz Rd. Bldg 3, Las Cruces, NM
Database Entry
09/21/2015
09/22/2015
09/30/2015
Due Dates
Student List & Demographic Information
Teacher & Class Information (includes teacher license and coursework)
Teacher and Educational Assistant Coursework
Review & Up-date Program Description & Pictures (database & website)
Target date for database entry of children into PreK database for assessment purposes
(As children are enrolled during the remainder of the year, enter them into the
database within 3 days of their school start date.)
1
Within first 10 days of school
entrance.
09/18/2015
Within 5 days of receiving
grades
09/18/2015
09/04/2015
AML 8/13/15
New Mexico PreK Program
School Year 2015 -2016
PreK Calendar of Meetings and Due Dates
Deadline for database accuracy for all information
09/18/2015
Conduct internal self-assessment using ECERS-R & ECERS-E
10/16/2015
ECERS-R/E scores per classroom




10/30/2015
Program Plans
Due Dates
Transportation Policy/Plan (and related documents), specific to New Mexico
PreK - (PED Programs: please do not use school district plans).
Policies and Procedures for identifying children with special needs and
implementation of Individual Education Plans (IEP), specific to New Mexico
PreK, (PED Programs: please do not use school district plans).
Parent Engagement Plan
09/18/2015
Transition Plan CYFD Only
02/13/2016
9/18/2015

Transition Plan PED Only

Recruitment, Prioritization and Enrollment, Attendance Plan
Professional Development Plans
09/18/2015
09/18/2015
09/18/2015
Due Dates
Have annual Professional Development Plans (PDP) for each PreK staff on file (include
PreK administrators & supervisors to meet required Program Standard II-a).
 Include mandatory 6 credit hours completed per program year for staff that
do not have required early childhood licensure and degrees.
Health
(CYFD only)Will be reviewed
on-site during monitoring
visits and is a part of the first
administrative report with
**Program Education
Summary due to State Staff by
10/15/2015
(PED only) PDP’s must be
developed at the start of the
school year and will be
reviewed during on-site
monitoring visits
Due Dates
The following health exams/screenings need to be documented for each child:
 Current Immunizations –(follow licensing rules-CYFD)
 Physical exam
 Dental Screening
 Vision Screening
 Hearing Screening
Developmental Screening—Screenings must be conducted on each child in the
program. Screening MUST contain a social-emotional component. The teacher MUST have a
copy of the screening results and documentation must be accessible for monitoring visits. Screening
results MUST be shared with the parent at the first parent-teacher conference.
Assessment
(IIIa) Within the first three
months of attendance.
Please keep track of students
entering mid-year.
(IIIa) PRIOR to the third
month of attendance.
Please keep track of students
entering mid-year.
Due Dates
Portfolio Collection Samples: Submitted to Consultant for review as they are
completed; all samples must be complete by data submission dates below:

FALL: 25 Learning Outcomes Indicators checklist (data submitted to UNM)
2
45 business days from the start
of school
AML 8/13/15
New Mexico PreK Program
School Year 2015 -2016
PreK Calendar of Meetings and Due Dates


MID-YEAR: PED and CYFD Extended-Day funded programs only:
25 Learning Outcomes Indicators checklist (data submitted to UNM)
SPRING: 25 Learning Outcomes Indicators checklist (data submitted to
UNM)
Reimbursement
02/05/2016
10 business days prior to the
last day of student attendance
Due Dates
th
Request for reimbursement due to PED (Due by the 15 of each month)
Request for reimbursement due to CYFD (Due by the 15th of each month)
Administrative Reports
Monthly
Monthly
Due Dates
st
1 Administrative Program Report- PED - FOCUS Online Self-Assessment
10/15/2015
1st Administrative Program Report CYFD
10/15/2015
2nd Administrative Program Report PED
Will be part of the 2015-2016
PreK Program Continuation
Application
2nd Administrative Report CYFD
02/15/2016
Final Reflective Annual Report due to PED
05/15/2015
Final Reflective Annual Report due to CYFD
06/15/2016
TO REGISTER PLEASE CALL ALEXANDRIA LESSARD AT 505-277-1568 OR EMAIL AT
ALESSARD@UNM.EDU
FOR DATABASE SUPPORT PLEASE CALL DEBRA TUCKER AT 505-277-0986 OR EMAIL
AT DTUCKER1@UNM.EDU
3
AML 8/13/15