PROGRAM NAME: ______________________________________
Report Completed By: ___________________________________
CYFD USE: Date Received by State Monitor: __________________
NEW MEXICO PREK PROGRAM
FY15 - CYFD
Year-End Administrative Program Report
Due: June 15, 2015
New Mexico Children Youth & Families Department
NM PreK Program
FY15 CYFD Administrative Program Report
GENERAL PROGRAM INFORMATION
Program Name:
Sites/Locations (if applicable):
Address:
Owner/Administrator Name:
Phone:
Email:
Fiscal Manager Name:
Phone:
Email:
PreK Coordinator Name:
Phone:
Email:
Data Entry Manager
Phone:
Email:
ADMINISTRATIVE OVERSIGHT
1.
Describe any community outreach, collaboration, or networking (specific to NM PreK) that you took part in this year. Describe
how it has benefited your PreK Program and families.
2.
Describe the challenges and or success you had with collaborating with your community this past year.
3.
How were the results of the ECERS-R and ECERS-E used to enhance your classroom and program overall?
4.
How does your program incorporate and reflect the diversity of the families and children served?
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PROFESSIONAL DEVELOPMENT
Program Standard II-a: Professional Personnel are qualified to work with young children and families by education, training,
and experience.
1.
Describe how the administrator supported the teachers and EAs with Professional Development opportunities outside the
required NM PreK trainings and coursework (conferences, seminars, workshops, other trainings, etc.).
2.
Complete the attached Personnel Qualifications Reflection Report.
3.
Update the database with PreK staff grades and classes that were completed throughout the year.
CURRICULUM
Program Standard V-c: Learning experiences are carefully planned and flexible with selection of materials and experiences
reflecting diversity, individual differences, and the unique interests and preferences of the group. Play is a valued context for
learning.
1.
How do you ensure your PreK classroom curriculum aligns with the PreK Curriculum Policy Brief? (located on
www.newmexicoprek.org)
2.
What were some examples/highlights from this year’s curriculum that generated a lot of interest from children?
3.
How do you ensure the EIs are the foundation for your daily activities?
4.
Describe how teachers are supported by the administrator in implementing the PreK program in the classroom.
5.
What set schedule did teachers have for sufficient planning time and prep time?
6.
Describe the typical planning session for teachers; who was involved? How long did the average session last? What was
worked on during the planning time?
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CHILD ASSESSMENT
Program Standard VI-a: Assessment of children’s educational needs is an ongoing process of collecting information from
multiple sources using varied approaches and should be used to plan for and modify program curricula and to address specific
needs of individual children.
1.
Describe how teachers addressed and supported the overall developmental needs of children: physical, cognitive, social, and
emotional.
2.
Describe classroom practices of including children with IEP plans or identified developmental delays/challenges.
3.
Describe the comparison of your fall graphs and spring graphs. Did the graphs influence any decisions for classroom changes
or curriculum adjustments? Explain.
PARENT ENGAGEMENT
1.
How many total hours were devoted to Family Engagement events/activities?
2.
Highlight your successful parent engagement activities. Elaborate on why it was a success.
3.
Explain any new Parent Family Engagement activities that your program explored this year. If none, how would you
incorporate new activities into your program using the community resources / providers into the coming year?
4.
Describe the two (2) educational meetings your program conducted this past year. Include dates and materials/information
provided to families.
5.
Kindergarten Transition Meeting held on__________ (Date). Explain how your program conducted this meeting (Kindergarten
field trips, presenters, etc.)
6.
How are you, as a provider, going to help children and families transition in the fall?
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7.
Describe the teacher’s outcomes of the final Parent Teacher Conference.
NM PREK CONSULTANT SUPPORT
1.
Working with your assigned consultant this year. Provide examples of focused goals or activities in which your teachers
worked towards (Examples: lesson plan recommendations, interactions with children, documentation practices, observation and notes,
rubric rating tips, etc)
2.
What additional consultant support would have been beneficial in the classroom(s)?
3.
How were the consultant reports used to support staff, improve child outcomes, and improve classroom environment?
4.
What plan was implemented to ensure the consultant meeting with teachers occurred after each visit? On an average, indicate
how long debriefing time occurred between consultant and teachers.
PROGRAM EVALUATION
Program Standard VII-a: Program sites have specific goals and objectives. All program components are evaluated including;
staff development, family satisfaction, and children’s progress using formative and summative approaches.
1.
Describe the biggest challenges you experienced while working toward completing your 2014-15 CQIP. Did these inhibit you
from completing any goals?
2.
Explain the improvements made to your PreK program as a result of your 2014-15 CQIP.
3.
If you conducted a parent and/or staff survey please describe the results and how you will utilize the information for next year.
4.
Create and attach your NEW CQIP for the upcoming program year (2015-16). The new CQIP form is attached and on the
website.
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REQUIRED ATTACHMENTS
1.
Completed Personnel Qualifications Reflection Report
2.
Completed program CQIP for 2014-15 year, to include update of accomplished goals. This should include signatures and dates
of completion for goals that were accomplished. [CQIP originally submitted with October administrator’s report]
3.
Completed NEW CQIP for 2015-16 program year.
Optional Attachments

Pictures of celebrations (Teacher/EA receiving degree, Parent Engagement activities/meetings, Completion of professional
development goals, special activities/projects with children and families, etc.)
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Thank you for all your hard work, enthusiasm, and dedication to NM PreK! Congratulations on a successful year!
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