School Meeting Room, 16 Brenton Place, Orakei
Meeting Opened: 19:16 hours
15 th Sep 2015
Item
1.0
1.1
1.2
1.3
1.4
Opening Prayer: David
Administration
Present:
David Homan, Chris Southern (Chair), Ann McKeown
(Principal), Sue Bennett, Rodney Scott, Sharon Sweeney-
Lauder, Vanessa Sorenson, Lisa Cousins
Apologies:
Adrienne Lawler
Duncan McKenzie
Absent:
Shane Waaka
In Attendance:
FOSJ – Viv Vesty
No conflicts of interest declared
Moved 2nd Action
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2.0
St Joseph’s Catholic Primary School (Orakei)
Board of Trustees Meeting
Friends of St Joseph’s Report
Fundraisers comedy night was a great success. Thank you to Ann and Vanessa for all their support.
Approx. $20,000 raised with 340 people in attendance.
Event Finder seemed to really work well as we seemed to bring a lot of people who were not directly associated with the school. Not as much pressure to hit up friends by parents.
Flying fox – finalising our costs and design.
Bark costs were higher than initially expected but the funds raised will now cover that.
Four winds grant - Chrome books already purchased and in use (Ann). A big thank you from Ann on behalf of all.
Waiting to hear on the Culture Club costumes grant.
School lunches – the current cohort of supporting parents are moving on and there is not a great uptake from new so looking at alternatives to support this.
Looking at doing calendars and social Friday night drinks to re-energise the bonds between Friends/parents.
CS thanked the Friends for their support and Viv for presenting the update.
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St Joseph’s Catholic Primary School (Orakei)
Board of Trustees Meeting
3.0
3.1
3.2
3.3
Документ1
Monitoring
ERO Debrief
We have 4 weeks before we receive the official report back however, the outcome/findings and identified next steps of the ERO assessment were shared with BOT.
At this stage, the outcomes have been all very positive and ERO seemed genuinely please with the experience.
Student Achievement Data
E-asTTle test results tabled and presented by SB
Pre end of term 1 2015 and the Post End of Term 2 2015, after the focus on writing in particular explanation genre.
Principal’s Report
Personnel recruitment is going well.
Staff development update - Mind Lab scholarships won by both Rita & Sarah.
Property – Need to refurnish new classrooms. It is likely that we may be able to recuperate a portion of the costs from the CSO
Motion: Approve the use of the $9,000 worth of the remaining Furnishing Budget.
Vote: Accepted
Motion: Accept the principals report
AMcK
AMcK
Vote: Accepted
DH
SB
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St Joseph’s Catholic Primary School (Orakei)
Board of Trustees Meeting
Annual Plan
Anne shared the updated 2015 Annual plan and steady progress has been made and we are in line to complete all of the outcomes required for the year.
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St Joseph’s Catholic Primary School (Orakei)
Board of Trustees Meeting
4.0
4.1
4.2
4.3
Strategic Discussions
Bullying Policy
Motion: Accept the draft policy dated 15 th Sept
Vote: Accepted
Abstain: RS & DH
SSL rang NZSTA help line to find out how long we keep records.
Prepare a policy document in line with the above document
Archiving Policy
MOE - Keeping your records Straight pamphlet is available but does not state how long we need to keep records.
SSL AMcK
SSL
2016 Achievement Targets
Ann and Sure explained that the earliest that this information will be available is January.
However, we will be able to put forward many of the programme requests for 2016 budgeting purposes based on outcomes at Term 3.
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St Joseph’s Catholic Primary School (Orakei)
Board of Trustees Meeting
5.0
5.1
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Sub-Committee Reports- For any recommendations: Motion
Finance
Update the appropriate policy/procedure to increase the Petty Cash balance to $200
Board confirms that the principals Credit Card Limit is $2,500.
5.1.1 Monthly Reports
Relief salaries are high compared to budget but in line with last year’s expenditure. Believe that that this can be managed within the budget. Ann provided context to all the other over expenditure .
Motion : Report is accepted
Vote: Accepted
5.1.2 ½ Yr Financial Review / Re-forecast
No update
5.1.3 2016 Fees
Trustees to consider what would be an appropriate increase for 2016
RS
RS
ALL
AMcK
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5.2
St Joseph’s Catholic Primary School (Orakei)
Board of Trustees Meeting
5.1.4 Asset Register / Useful Life
Motion: The category split for 2015 depreciation budget, is to be:
$12,820 Computer Equipment
$5,325 Furniture & Fittings
$320 Office Equipment
$1,335 Plant & Machinery
$1,530 Teacher Equipment
$340 Library Books
$21,670 Total Depreciation Budget
Vote: Accepted
Motion: The fixed asset register provided by Edtech on 25 August 2015 has been reviewed for completeness and impairment. As a result there is no changes to be made to the assets register reviewed.
Vote: Accepted
Property
5.2.1 10 Yr Maintenance Plan / Development Plan
(contract)
Action: Sample report required from Watershed
RS
RS
Action: Review the existing 10yr Property Plan
5.2.2 2016 Maintenance Plan
Action: Review the cyclical Annual Maintenance plan
(including the new buildings)
5.2.3 MLE Progress’
Going well, Almost complete, still in line with our plan for its use.
SSL
AMcK
AMcK
AMcK
AMcK/RS
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St Joseph’s Catholic Primary School (Orakei)
Board of Trustees Meeting
5.3
ICT
22 Chromes books have just arrived. The top 2 classes will use these in line with our strategic goal.
AMcK will put forward a request to the Friends to fund the shortfall between what we have laid out and the grant received.
Card to Alison thanking her for her commitment
Motion: Spend up to $1,300 on getting Wi-Fi installed for Classroom 6 and the new classroom.
RS VS
VS
Vote: Accepted
5.4
6.0
7.0
7.1
8.0
8.1
9.0
9.1
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Special Character/Community
Lisa as a proprietors Rep reviewed the classrooms and confirmed the visibility of our Charism and overall
Cathiolic Special character integration into the classroom space.
The bi cultural element is also strongly evidenced.
In-committee Matters – Moved into committee at 21:00– Out 21:05
Minutes of Previous Meeting
Motion: Minutes of 6 are true and correct.
Vote: Accepted th Aug read by all Members and
Actions
See updated Actions List
CS N/A
Schedule of Correspondence
Review of Inwards Correspondence
ALL
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9.2
11.0
11.1
St Joseph’s Catholic Primary School (Orakei)
Board of Trustees Meeting
Motion: Accept Inwards Correspondence
Vote: Accepted
Review of Outwards Correspondence
None presented
End of Meeting Prayer (David)
Next meeting scheduled for 27 th Oct (Adrienne prayers )
Meeting Closed 09:26 hrs
CS N/A
ALL
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