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MS Word Template for ICMS-MRM Conference Papers
S. Holmes, PhD
The University of Edinburgh, Edinburgh, UK
J. H. Watson, MD
London College of Music, London, UK
ABSTRACT
This is a MS Word template, designed to assist you on formatting your paper for
submission at the International Conference on Music Semiotics, in Memory of
Raymond Monelle. For optimum use, do not make changes or modifications to the
page layout or paragraph styles. If you experience any difficulties using this template,
please contact the Organization Committee of the ICMS-MRM conference by
sending an email message to edmusemiotics@gmail.com.
1. USING THIS TEMPLATE
Template documents for the recommended word processing software are available from
the Conference Website1 for MS Word (Mac and PC). Click on the appropriate template to
download to your desktop.
Copy or write your text into the template and use the Save As command to save your
paper. Because this template has been set up to meet requirements for the conference papers,
it is important to maintain the established paragraph styles.
A Microsoft Word “Quick Style” menu, shown in Figure 1, has been created in order to
assist you. Simply place the cursor on the paragraph or highlight the text that you want to
format, chose the correct option from the Styles menu on MS Word’s Home tab, and let the
software do all the formatting.
Figure 1. Microsoft Word Paragraph Style selection
The Styles Menu has ten options specifically for your title, authors, abstract text, new
chapter, standard text, subchapters, footnotes and quotes. Please assign each section of your
paper to the indicated style by simply clicking on it.
For example, when starting a new chapter, you can type its name and then select the
“4.New Chapter” style from the menu, and word will automatically assign the numbering and
the section’s name with the correct size and font.
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http://sites.ace.ed.ac.uk/edmusemiotics/submission/
INTERNATIONAL CONFERENCE ON M USIC S EMIOTICS IN M EMORY OF RAYMOND M ONELLE
THE UNIVERSITY OF EDINBURGH, 2012
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2. MANUSCRIPT
2.1. General Layout
This template has been set up so that conference papers can be print on A4 size paper.
Every effort should be made to avoid changing the Page Setup properties.
If you are using MS Word, the Page Setup Properties should match the settings that
appear in the A4 column in Table I.
Margin
A4 Paper
Top
37
mm
(1.45 in)
Bottom
19
mm
(0.75 in)
Left
20
mm
(0.79 in)
Right
20
mm
(0.79 in)
Table I: Margin specifications
2.2. Fonts and spacing
Authors should only use Times New Roman font for the text and Helvetica for the
headings. Using the appropriate paragraph styles will ensure proper use of font family and
size. All contributions should use 12pt Times New Roman for the body text and follow single
spacing.
2.3. Title, Authors, and Affiliations
The paper’s title should be centered and set in 14pt bold upper and lower case Helvetica
letters. [Paragraph style: “Title”].
The names of the authors and their organization or affiliation should be listed in 12pt
upper and lower case italics Times New Roman letters, grouped by affiliation. [Paragraph
style: “Authors”]
2.4. Paragraph Text
Paragraphs should use 12pt Times New Roman font and be justified (touch each side) in
the column. The beginning of each paragraph should be indented approximately 3mm (.13in).
The last line of a paragraph should not be printed by itself at the beginning of a page nor
should the first line of a paragraph be printed by itself at the end of a page. [Paragraph style:
“Standard Text + Line spacing: single”].
2.5. Graphics, Tables and Images
You can place any picture or graphics within your text using the Insert tab on the MS
Word ribbon. Place figures and tables as close to the place of their mention as possible (see
Figure 1).
All figures and tables must be given sequential numbers (1, 2, 3, etc.) and have a centered
caption placed below the figure or above the table being described, using 10pt bold Times
New Roman letters. [Paragraph style “captions”].Text should not be obscured by figures.
INTERNATIONAL CONFERENCE ON M USIC S EMIOTICS IN M EMORY OF RAYMOND M ONELLE
THE UNIVERSITY OF EDINBURGH, 2012
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Figure 2: St Cecilia's Hall, The University of Edinburgh
2.6. References
All bibliographical references should be numbered and listed at the end of the paper in a
section called “References.” When referring to a reference in the text, place the
corresponding reference number in square brackets [1]. References should follow the
standard Harvard format: <Author>, <YEAR>.<TITLE>.<PUBLICATION DETAILS>.
2.7. Quotes
Quotations in the text of 40 words or more should be italicized, indented 1.4 cm, and put
without quotation marks, following the provided style. [Paragraph style “Quote”].
2.8. Acknowledgments
Place acknowledgments including required mentions of funding entities and institutions in
the Acknowledgements Section before your references at the end of your paper.
2.9. Footnotes
Footnotes should appear at the bottom of each page in 10pt Times New Roman letters. Do
not use endnotes or place footnotes after the list of authors, affiliations, or in the abstract.
[Paragraph style: “Footnotes”]
2.10. Acronyms
Acronyms should be defined the first time they appear.
INTERNATIONAL CONFERENCE ON M USIC S EMIOTICS IN M EMORY OF RAYMOND M ONELLE
THE UNIVERSITY OF EDINBURGH, 2012
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2.11. Page Numbers
Page numbers are included to assist authors with page length. However, page numbers
may change upon compilation of the entire volume of the Proceedings.
2.12. Headers and Footers
The Header and Footer areas are locked and contain the name of the conference. Please
do not change them.
3. PAPER SUBMISSION
3.1. Final Checklist for Electronic Publication


Proper layout, grammar, spell-check and correct fonts and styles?
Correct format of title, author list, and affiliation?
3.2. Submitting to the Conference
Check the conference website for instructions on how to submit your paper.
http://sites.ace.ed.ac.uk/edmusemiotics/submission/
Acknowledgments
The conference director wishes to thank the organizing committee for preparing this
template and the University of Edinburgh for providing all of their support towards an
internationally acknowledged conference in memory of Prof. Raymond Monelle.
References
[1] Other, V.L., 2012. A Very Easy Template. Edinburgh, ICMS-MRM.
INTERNATIONAL CONFERENCE ON M USIC S EMIOTICS IN M EMORY OF RAYMOND M ONELLE
THE UNIVERSITY OF EDINBURGH, 2012