GRADUATE MEDICAL EDUCATION PROGRAM TIMELINE AND RESPONSIBILITY LIST
PROGRAM TIMELINE AND RESPONSIBILITY LIST
Task
ORGANIZATIONAL REQUIREMENTS
1.
Hospital to sign and return OPTI Affiliation Agreement
2.
Develop GME Planning and Implementation Task Force
3.
Develop strategic plan for GME at hospital
4.
Create Implementation Task Force meeting schedule
5.
Develop strategic plan for recruitment of Director of Medical Education, Program
Director, Administrative Director of Medical Education, and Faculty
6.
Appoint/Identify/Recruit Director of Medical Education
7.
Appoint/Identify/Recruit Administrative Director of Medical Education
8.
Appoint/Identify/Recruit Program Director for each AOA training program
9.
Identify OGME Committee for GME programs
10.
Compile a list of other residencies to be developed
11.
Identify Teaching Faculty
12.
Meet with potential hospital partners
13.
Appoint residency program development committee for each residency to be
developed, to include Program Director and Implementation Task Force members, to
complete new application
14.
Develop an approved trainee salary and benefits plan for each AOA training program
15.
Determine faculty compensation
REQUIRED DOCUMENTS
16.
Create facilities description
17.
Create strategic plan for recruitment of additional faculty and staff
18.
Create internship goals and objectives
19.
Create residency goals and objectives for each residency program
20.
Create rotation goals and objectives for each residency program
21.
Create core curriculum for internship and each residency program
22.
Create Institutional Core Competency plan
23.
Create sample evaluation forms
24.
Create work hours and leave policy
25.
Create moonlighting policy
Program Timeline and Responsibility List
Graduate Medical Education
Project
Start
Project
End
Responsible
Party
Commen
26.
27.
Create remediation policy
Create written statement of institutional commitment to Osteopathic Graduate
Medical Education
28.
Create description of how osteopathic principles and practice will be incorporated into
the program
29.
Create affiliation agreements
a.
Non – hospital agreement
b.
Rotation out agreement
30.
Develop rotation schedule
31.
Develop Intern/Resident contracts
32.
Develop and approve residency manual template
33.
Develop lecture schedule
34.
Develop orientation schedule
35.
Develop on-call schedule
36.
Develop and approve internship and residency programs salary range
37.
Identify DME office space
38.
Identify ADME office space
39.
Identify PD office space
40.
Identify locker room space
41.
Identify resident on-call rooms
42.
Identify resident lounge
43.
Identify library/reading room
44.
Select group of books to purchase for library
45.
Identify large group auditorium/conference room for morning report and noon
lectures with video conferencing capabilities
46.
Identify small group room(s)
47.
Secure teaching faculty for each residency program
SUBMISSION PROCESS
48.
Submit applications for new residency programs for each residency program
REVIEW PROCESS
49.
Mock inspection for each AOA program by OPTI
50.
On-site inspection for each AOA program (set by specialty college)
51.
Receive approval from AOA for residency program
Program Timeline and Responsibility List
Graduate Medical Education
6/15/2016
PROGRAM IMPLEMENTATION PROCESS
52.
Director of Medical Education hired
53.
Director of Medical Education start date
54.
Secure continuity clinic
55.
Secure affiliation agreement with continuity clinic
56.
Finalize continuity clinic schedule and supervision
57.
Review Director of Medical Education expectations
58.
Review hospital expectations
59.
Discuss hospitalist expectations and required participation
60.
Review all Graduate Medical Education policies
61.
Conduct OGME Committee Meetings monthly
62.
Create OGME Committee Meeting Schedule
63.
Create OGME Committee meeting agenda
64.
Create OGME Committee meeting minutes
65.
Obtain approval of Institutional Core Competency Plan at first OGME Committee
meeting
66.
Obtain computers with 24 hour Internet access
67.
Develop faculty development program in conjunction with OGME committee
68.
Arrange for in house supervision of first year residents to provide 24 hour coverage to
review admissions and assist with critical patients
69.
Develop a Graduate Medical Education website
70.
Enter program information on opportunities website
71.
Register in the Osteopathic Electronic Residency Application Service (ERAS):
http://www.aamc.org/audienceeras.htm
72.
Submit ERAS request letter
73.
Participate in the Osteopathic Electronic Residency Application Service (ERAS):
http://www.aamc.org/audienceeras.htm
74.
Enroll in National Matching Service (NMS): http://www.natmatch.com
75.
Obtain faculty appointment for all teaching faculty
76.
Affiliation agreement template approved by corporate legal
77.
Determine faculty compensation
78.
Create strategic plan for recruitment of interns and residents
79.
Obtain signed letter of intent from all teaching faculty
Program Timeline and Responsibility List
Graduate Medical Education
6/15/2016
80.
81.
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98.
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100.
101.
102.
103.
104.
105.
106.
107.
108.
Identify out rotations (if needed)
Develop rotation schedule for interns, residents, and medical students with confirmed
teaching faculty
Develop call schedule
Develop intern/resident contracts
Confirm teaching faculty using the developed rotation schedule
Recruit interns and residents
Interview interns and residents
Obtain access to Up – to – Date
Complete and submit Training Information Verification and Registration Audit
information (TIVRA)
Affiliation Agreements signed by June 15th
Attending contracts signed (if no affiliation agreement)
Develop budget for next academic year
Revise and update residency manual annually
Submit match rank list
Match Day
Mail out Intern/Resident contracts with acceptance letter
Obtain access/Create account in New Innovations (http://www.newinnov.com/pub/)
Staff training on New Innovations
Enter intern and resident names in New Innovations
Create house staff meeting schedule
Create house staff meeting agenda
Create house staff meeting minutes
Develop lecture schedule including OMM curriculum
Confirm speakers using developed lecture schedule
Meet with medical staff for overview/update of GME process
Meet with nursing staff for overview/update of GME process
Meet with individual teaching services to review expectations and required teaching
participation
Develop night call schedule
Confirm night call schedule
Program Timeline and Responsibility List
Graduate Medical Education
6/15/2016
109.
110.
111.
112.
113.
114.
115.
116.
117.
118.
119.
120.
121.
122.
123.
124.
Develop orientation schedule
Schedule speakers using developed orientation schedule
Obtain access to COM electronic library for each resident and faculty member
New Intern/Resident Orientation
Residents begin
Annual Reports Complete
Certificate of Completion form complete and sent to OPTI
Letters of Completion mailed to the AOA
Prepare for Graduation
Complete time sheets (bi-weekly)
Director of Medical Education and Program Director to review monthly service
evaluations
Schedule quarterly evaluations with Director of Medical Education
Update Graduate Medical Education website
Update MedEd roster
Approve curriculum at OGME Committee meeting yearly
Obtain License forms for Interns and Residents
Program Timeline and Responsibility List
Graduate Medical Education
6/15/2016