Evaluation Timeline and Required Notice
Student: ______________________________________________
Eval Due Date: _________________________
Date Procedural
Safeguards and Evaluation
Plan Sent: ___________
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After Evaluation Plan is
signed and returned (or 14
calendar days)
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After Evaluation is
Complete
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At Results Meeting
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IEP Meeting
Date the IEP is sent is the
date it is written (14 day
clock starts)
Date IEP returned with
consent or 14 calendar
days have
elapsed:_______________
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Start evaluation about 2 months before due date (due
date is three years from previous report date)
Give other providers access to child on SPED forms
including MA access
Send Notice of Procedural Safeguards Parental
Rights for Special Education and
Evaluation/Reevaluation Plan-Prior Written
Notice
Email service providers and school psych to let them
know they can begin the evaluation
Evaluation must be completed and report written in
30 school days
Email/call team members well ahead of due date to
find meeting day/time that works.
Send Notice of Team Meeting to all participants
including: parents, school district representative,
special education teacher, regular education teachers,
school psychologist, student (9th grade), other
service providers on IEP (DAPE, OT, Speech)
Essential team members who are invited but not able
to attend must provide you info and the Agreement
Regarding IEP Team Member Attendance for
should be completed
Create and use agenda for meeting (see attached)
Present test results in every area assessed
Discuss criteria for special education services
Have team sign Signature Page agreeing with
results
See attached Procedures for IEP Meeting When
Parent Not in Attendance if parent does not attend
Use agenda to address all areas (see attached)
Write and send the IEP within 10 school days along
with Prior Written Notice to parents
Parent should have a written IEP to review at least
14 days prior to the annual due date to allow the
parent and district to work on an agreed upon IEP
while the current IEP is still active.
Start date should be 14 days after IEP is written (can
start earlier)
If parent signs IEP and returns, the new IEP is in
effect. If parent takes no action, the IEP is in effect
after 14 days (except initial IEPs which need written
consent before services are provided)