University of Houston System
Campus Solutions Services
[Yearly Campus Solutions Security Access Audit Instructions]
This document provides instructions on running the yearly Campus Solutions Security Access Audit.
Prepared by: James Glickman (jglickma@central.uh.edu) and Javaria Saeed (jsaeed@central.uh.edu).
YEARLY CAMPUS SOLUTIONS SECURITY ACCESS AUDIT INSTRUCTIONS
The Campus Solutions Services (CSS) Security team is requesting your review and acknowledgement of
Campus Solutions (CS) security access for employees in your division/college/department. This review is
to ensure that users are active employees/Persons of Interest and that access is appropriate for their job
duties. The Roles by Operid is a report that shows Campus Solutions access assigned to employees in
your division/college/department. Instructions for running the report, as well as a guide to security
roles, are below. We appreciate your cooperation during this year’s security review process.
Business Administrators/Authorized Signers Responsibilities:

Verify that the Campus Solutions access assigned is appropriate

Note requests for removal or adjustment of Campus Solutions access on the report
The report is designed to have summary page that lists all the departments that the report includes. If
the list contains more departments than you reviewed, please strike a link through any departments
that you did not review. Please sign and fill out the rest of the information.
If you received from somebody else and there is no summary page, please write all the department IDs
that you have reviewed. Also sign, print your name, date and include your title, your department ID,
office phone and email. By signing this document you are ensuring that users are active and that access
is appropriate for users in your department(s).
Please email the entire report SA-Security@uh.edu or fax to 713-743-1616, attention CS Security.
Please feel free to contact the EMPS Security Team (Javaria Saeed/James Glickman) at
SA-Security@uh.edu or at 713-743-8582 or 713-743-8731 for questions or concerns.
Instructions for running Yearly security reports for departments:
1. Navigate to Main Menu > PeopleTools > UHS PT Custom > UHS Security Reports > Security Audit
Report CS
If you ran this report before, please find your Run Control ID. If you have never run this report
please click on the tab Add a New Value and add your own unique Run Control ID and click Add.
A screenshot is below.
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YEARLY CAMPUS SOLUTIONS SECURITY ACCESS AUDIT INSTRUCTIONS
2. Either all the fields on the left hand. The more fields that are filled out the shorter, more
specific the report will be. For example, if only Business Unit is filed out, the report will include
all divisions, colleges, and departments under that business unit. If Business Unit and Division ID
are filled out, the report will include only the Colleges and Departments under that Division. If
Business Unit, Division ID and College ID are filled out, the report will include only the
Departments in that College. The Quick Fill box will automatically fill in the fields if you put in
your College ID or Department ID.
3. With all the parameters, except for Emplid, filled out, select the Roles by Operid report (the
middle radial button). And click the Run button on the top right of the page. Click OK on the
following screen
4. After clicking OK, it will take you back to the page where you set up the report. Click on Process
Monitor. Note the Process Instance number.
5. On the screen that pulls up, make sure your ID is in the User ID field. Make sure the Date Range
includes the date that the report was run. Click the Refresh button and wait for the Run Status
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YEARLY CAMPUS SOLUTIONS SECURITY ACCESS AUDIT INSTRUCTIONS
to state ‘Success’ and Distribution Status to state ‘Posted’. Click Details link.
6. Click View Log/Track link. Note the Process Instance number.
7. Click on the PDF report as in the image below.
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YEARLY CAMPUS SOLUTIONS SECURITY ACCESS AUDIT INSTRUCTIONS
Please refer to the guide below for the most common Campus Solution roles and access. Roles have access to
numerous pages within Campus Solutions and the level of access varies from displaying data only, updating data
capabilities, adding new data, and correcting historical data. Your signature at the end of a report signifies that you
approve the user access. If you have any questions on a Role, please contact Javaria Saeed or James Glickman.
The following roles are Campus Solution roles given to Applicants to access the Student Self-Service so that they can
check their personal information, admission/application status and housing information. Once assigned to a user,
these roles are never removed. These roles should not appear on the report.
UHC_CS_APPLICANT
UHM_CS_APPLICANT
UHV_CS_APPLICANT
UH Clear Lake Applicant
UH Main Campus Applicant
UH Victoria Applicant
The following roles are Campus Solution roles given to User to access the Student Self-Service so that they can
make payments, either past balances or new charges. Once assigned to a user, these roles are never removed.
These roles should not appear on the report.
UHC_CS_BALANCEFWD
UHS_CS_BALANCEFWD
UHV_CS_BALANCEFWD
UHC_SF_BALANCEFWD
UHS SF Balance Forward Student
UHV SF Balance Fwd
The following roles are Campus Solution roles given to Students to access the Student Self-Service so that they can
check their personal academic records, apply for graduation, enroll in classes, pay tuition, etc. Once assigned to a
user, these roles are never removed, even after leaving the university. These roles should not appear on the report
UHC_CS_STUDENT
UHM_CS_STUDENT
UHV_CS_STUDENT
UH Clear Lake Student
UH Main Campus Student
UH Victoria Student
The following roles are Campus Solution roles given to Instructors to access Self-Service to enter grades, etc. They
are assigned to users who have taught and/or are teaching a class. After an instructor’s term is complete they will no
longer be able to add/edit grades; They can only view past terms.
UHC_CS_INSTRUCTOR
UHM_CS_INSTRUCTOR
UHV_CS_INSTRUCTOR
UH Clear Lake Instructor
UH Main Campus Instructor
UH Victoria Instructor
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YEARLY CAMPUS SOLUTIONS SECURITY ACCESS AUDIT INSTRUCTIONS
The following roles are Campus Solution roles given automatically to almost all users who request any Campus
Solutions System access. These roles can be found on the first page of the Campus Solutions System Security
Access Request Form and they grant VIEW only access to their pages.
UHM_CS_AD_GENVIEW
UHM_CS_BIODEMO_DATA_VIEW
UHM_CS_BIODEMO_STDNT_VIEW
UHM_CS_CHECKLIST_VIEW
UHM_CS_COMMENT_VIEW
UHM_CS_COMMUNICATION_VIEW
UHM_CS_SF_STDNT_ACCT
UHM_CS_SS_STU_CTR_VIEW
UHM_CS_SVCIND_VIEW
Student Admissions General Info
Campus Community Demographic Info
Student Demographic Info
Student Checklists
Student Comments
Student Communications
Student Financials Customer Accts
Student Self Service Center
Student Service Indicators
The following roles are common Campus Solution roles given to users who have requested the access through the
Campus Solutions System Security Access Request Form. The roles require approval by the module business
owner at time of request and may have View, Add, Update, or Correction access as detailed below.
UHM_CS_AA_ADVISEMENT
UHM_CS_AD_APPMAINT_VIEW
UHM_CS_ADVISOR
UHM_CS_CHECKLIST_ADDUPD
UHM_CS_CHECKLIST_CORRECT
UHM_CS_COMMENT_ADDUPD
UHM_CS_COMMENT_CORRECT
UHM_CS_COMMUNICATION_ADDUPD
UHM_CS_COMMUNICATION_CORRECT
UHM_CS_REG_ADMIN_VIEW
UHM_CS_REG_CORR
UHM_CS_SCHEDULE_CLASSES
UHM_CS_STDNT_SCHED_VIEW
UHM_CS_SVCIND_ADDUPD
UHS_CS_OPCAL_ADMIN
UHS_CS_OPCAL_USER_UPD
UHS_CS_HB2504_ADMIN
UHS_CS_HB2504_REPORTS
UHS_CS_QRYRC
UHS_CS_QRYRR
UHS_CS_REPORT
UH Advisement Add/Update
Admissions Maintenance View Only
UHM Main Campus Advisor Add/Update
Checklists Setup Add/Update
Checklists Setup Add/Update/Correct
Comment Setup Add/Update
Comment Setup Add/Update/Correct
Communication Setup Add/Update
Communication Setup Add/Update/Correct
Student Administration View Only
Student Records Registrar Office Correct
Student Records Scheduling Officer Add/Update
Student Records Ancillary and Business Office View
Service Hold Indicator Add/Update
Operation Calendar Admin Setup
Operation Calendar Update
UHS HB2504 CV/Syllabus Admin Update
UHS HB2504 Reports Add/Update
UHS Query Create and Run
UHS Query Run Only
UHS Reporting Tools
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