DEPARTMENT OF BIOLOGY
INDUCTION CHECKLIST FOR CASUAL STAFF
Welcome to the Biology Department.
You need to complete this checklist in conjunction with your Line Manager/designate. Your
induction will include a tour of the Department and introductions to key members of staff.
On completion of your induction, this checklist, and the Health and Safety checklist, should be
signed and returned to Glenda Foster in Biology HR, Room K122 (Area 6), ideally within 4
weeks of your start date.
ACTIONS FOR DAY 1
Recruitment Paperwork
If you haven’t already done so, you will need to visit Biology HR, K122, to show them the
following documents: proof of eligibility to work in the UK
 acceptance of offer form
IT Account
If your manager has not given you your IT username please contact biol-personnel.
New joiners should look at the IT pages on the Biology website.
Further information is available on the University IT web pages and Guidelines to the
Regulations for the use of computing facilities.
Access to the building – KABA Card
If you are here for less than 4 weeks you can collect a KABA card from Biology reception.
If you are here for longer than 4 weeks you will need to collect a KABA card from the
Information Centre, Market Square. You will need to take photographic ID. No appointment is
necessary. You will then need to visit Biology Reception to have access rights added.
Getting to work
Bikes: There are 3 covered bike parks outside Biology, one on the right as you face Reception,
another between L & M blocks and the third on the right as you enter A corridor from
Vanbrugh. Please make sure you always lock your bike. The Biology website has useful
information on cycling as does the University website.
Buses: There are several regular bus services to the campus form the York area.
Cars: Casual staff can use the pay and display facility but are not entitled to a staff car parking
permit.
Staff Data
Visit the staff search facility to ensure that your details are correctly recorded. Under the
staff search boxes select ‘Click here to check your own details’. Follow the online instructions
to complete all fields. Reception will email you to confirm any changes.
1
ACTIONS FOR WEEK 1
Date
Completed
Health and Safety
Complete the Health & Safety Induction and return the checklist to Biology
HR
General Support & Information from your Manager
 an outline of your immediate duties and work schedule
 team meetings and communications procedures
 first pay day / pay slip
 issue of photocopying codes where appropriate
Working Environment
You should be shown where the following are located: drinking water
 fire exits
 photocopier
 pigeonholes and mail collection points
 toilets
 notice boards
 recycling containers
Catering facilities are located throughout the campus. Cookies is the main
source of hot and cold food in Biology. It is located between the Teaching
Labs and the student Administration corridor. Vending machines can be
found in the Atrium and outside Cookies. Staff are encouraged to use the
staffroom behind Cookies or the tables and chairs in the Atrium for breaks.
Kitchen facilities are available in the Atrium.
Please use the map to find your way around campus. An outline map of key
places in the Biology Department is also available.
Retail outlets on Campus are located near the Market Square.
Biology Staff
Use the Introductions Checklist to identify people you need to meet during
Induction and indicate when you have done so.
A full staff list is also available on the web.
Biology Department General Information
You may also wish to look at :Graphics
Health & Safety
Horticulture
Infrastructure
IT Services
Mechanical workshop
Technology Facility
The Weekly Bulletin, which is the main means of communication in Biology. It
contains topical information and reduces the need for global emails.
2
Policies and Procedures to read
You will need to be aware of the University’s Equal Opportunities and
Diversity Policies and schemes.
Additionally you will need to complete Diversity in the Workplace, an
online learning resource.
ACTIONS FOR WEEKS 2 – 4
Date
completed
University of York Communications
For University of York internal communications look at York Extra.
A regular University of York magazine is available in hard copy or online.
In addition to informal clubs and gatherings in Biology, the University has
extensive sports and recreational facilities on campus.
Policies and Procedures
The following links are useful sources of information.
HR Policies, Procedures and Guidelines.
Biology IT Services Policies and Documentation
Supplies and Goods Services
Stores and Purchasing Procedures
Biology Finance
Other
The Department and University provide a range of support services and if
you have any difficulties you can’t resolve through your manager you should
seek help. You may find one of the following links helpful.
Disability Support Office
Equality & Diversity Office
Immigration Advice Service
Religion and Beliefs
York Campus Nursery
When your induction checklist is complete, please return it to HR, Glenda Foster, Room K122
Office (Area 6), together with your completed Health & Safety checklist.
Thank you.
Name
Date
Job title
Line Manager
Date
Comments
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