Department of Human Resources OPSEU Job Description Job Title: Job Number: Band: NOC: Department: Supervisor Title: Program Coordinator - Ecuador A-081 5 1221 International Development Studies Program Director, Trent-in-Ecuador Last Reviewed: August 5, 1999 Job Purpose Coordinate a year round abroad Program from Canadian Students by coordinating with newly appointed Academic Coordinator and locals all the activities concerning arrival, immigration procedures, visits with other instructors, group discussion meeting families, field trips, work placement search and final evaluation. Key Activities 1. Organize orientation Week Program with Academic Coordinator, organizing timetable to allow for immigration procedures, visits, group discussions, health and safety procedure, liaison with Canadian Ambassador and Canadian NGO in Ecuador. 2. Arranges for student accommodation with families by meeting with potential candidates in advance, writing the formal contract, making sure students live in a safe, caring environment. 3. Administrative work involving the Community. Placements identification of the placement, agreements with national and international agencies; determination of participants’ skills/interests. Preparation and allocation of participants; communication between the parties evaluation of placements; final report to agencies. To make sure safe. 4. Arranges for visiting speakers and field trips by contacting, meeting and hire them, organizing transportation coordinating additional administrative support. 5. Cross cultural and non-academic counseling of students by meeting each of them, to ensure they understand "things" that they may find strange or different about both their family and/or community placement; also helping them to deal with their own confusion that sometimes lead to physical illness or emotional problems. 6. Maintain detailed Program accounts for all monies transferred to Ecuador and prepared financial statements with supporting documentation by keeping the books daily, input them in the computer to submit monthly reports and quarterly statements. Job Number: A-081 Page 1 of 4 Last updated: August 5, 1999 Analytical Reasoning Indicate degree of complexity or difficulty of thinking and reasoning required by the job. Provide a relevant work example that is typical of roles and responsibilities of the job (i.e. not an occasional duty). Decision Making Indicate the degree of freedom to exercise initiative or act independently in making day- to-day decisions. Provide a relevant work example that is typical of roles and responsibilities of the job (i.e. not an occasional duty). Impact Indicate the impact or consequence to the department or University of typical actions or decisions taken by the job incumbent. Provide a relevant work example that is typical of roles and responsibilities of the job (i.e. not an occasional duty). Education General University Degree (3 year). Experience Required Minimum one year of related experience Responsibility for the Work of Others Direct Responsibility Office Assistant in Ecuador Seasonal Indirect Responsibility Work placement selection, follow up and evaluation Communication Internal: - Faculty to organize academic related activities - Contractors - land lady, related meetings - Student's - to help them to choose the most convenient community placement. External: - Families where the student's live during 1st term - NGO and Community leaders to organize work placement for each student - Vendors - suppliers to buy stationary and other needed supplies. Job Number: A-081 Page 2 of 4 Last updated: August 5, 1999 Motor/ Sensory Skills Motor Skills: Skill Type Dexterity Job Requiring Data entry input, requiring accuracy Effort Mental: - Sustained Attention - Required to assess student's needs Physical: - Walking, climbing, bending, reaching - Physical effort required to travel, in the country side or in the rain forest - Keyboarding - Input of financial data and email communication with Directors and coworkers Working Conditions Physical: n/a Psychological: - Conflicting work priorities - Dealing with time-pressured administrative deadlines and the unpredictable problems that might occur when students are working in a foreign country. - Interruptions Job Description Approved by Human Resources (as per Article 17.1): Name (print): Signature: Date: Signatures - indicating that the job description has been read and understood: Incumbent Name (print): Signature: Date: Immediate Supervisor: Name (print): Signature: Date: Department Head/ Dean: Name (print): Job Number: A-081 Page 3 of 4 Last updated: August 5, 1999 Signature: Job Number: A-081 Date: Page 4 of 4 Last updated: August 5, 1999