ACADEMIC REVIEW PROCEDURES, LIBRARIAN SERIES, UCSD
TABLE of CONTENTS
Revised 10/2007, 11/2013, 11/2014
I.
II.
III.
INTRODUCTION
A. BACKGROUND/HISTORY
B. PURPOSE
C. AUTHORITY/CRITERIA
D. STAGES OF THE REVIEW
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BASIC PRINCIPLES
A. OBJECTIVITY
B. CONFIDENTIALITY
C. TIMELINESS
D. PROFESSIONAL RESPONSIBILITY
E. NONDISCRIMINATION
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DEFINITIONS
A. ROLES AND RESPONSIBILITIES OF PARTICIPANTS
1. Candidate for Appointment
2. Candidate for Review
3. Program Director
4. Secondary Evaluator
5. Referee
6. CAPA
7. Ad Hoc Committee
8. Assistant or Associate University Librarian (AUL)
9. Library Human Resources (LHR)
10. University Librarian
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B. TYPES OF REVIEWS
1. Standard Review
2. Off-Cycle Review
3. Deferred Review
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C. TYPES OF ACTIONS
1. Potential Career Status
2. Career Status
3. Merit Increase
4. Promotion
5. No Action
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D. CRITERIA FOR REVIEW
1. Review of Professional Performance
2. Professional Growth & Continuing Performance
3. Other Factors Related to Performance
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E. THE REVIEW PERIOD
1. Restrictions
2. Responsibilty
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IV.
REVIEW PROCEDURES: MERIT INCREASE, PROMOTION, &
CAREER STATUS
A. ADVANCE PREPARATION FOR ACADEMIC REVIEWS
1. Determination of Eligibility for Review
2. Notification of Eligibility for Review
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B. THE CALL
1. Distribution of Packets, Instructions and Calendar
2. Calendar
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C. PROGRAM LEVEL REVIEW PROCEDURES
1. Initial Consultation
2. Checklist A
3. Responsibility for Program Level Review
4. Review File Documents
a.
Letters of Reference List from Candidate
b.
Academic Biography Form
c.
Candidate’s Position Description
d.
Candidate’s Self-Review
e.
Organization Chart
f.
Letters of Reference
g.
Secondary Evaluations
h.
Program Director’s Evaluation
5. Recommendation of Personnel Action
6. Program Director’s Conference with the Candidate
7. Candidate’s Response to Material in the File
8. Assembling Program Level Review File
9. Redacted Copies of Confidential Documents
10. Non-Confidential Materials Available to Candidate
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D. PEER REVIEW PROCEDURES
1.
Committee on Appointment, Promotion and Advancement (CAPA)
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a.
CAPA Election
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b.
CAPA Composition
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c.
CAPA Quorum
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d.
CAPA Disqualification
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2.
Ad Hoc Committees
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a.
Purpose and Duties of Ad Hoc Committees
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b.
Service on Ad Hoc Committees
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c.
Formation of Ad Hoc Committees
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d.
Appointment of Ad Hoc Committees
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e.
Composition of Ad Hoc Committees
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3.
Instructions to Ad Hoc Committees and CAPA for Performing Reviews 18
4.
Review Committee Reports
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5.
Review Completion
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E. ADMINISTRATIVE REVIEW
1.
University Librarian's Review and Decision
2.
CAPA's Review of Draft Letter to Candidate
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F. NOTIFICATION OF FINAL DECISION
1.
Candidate is Notified of Decision
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G. CANDIDATE'S OPTION TO REQUEST DOCUMENTS
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H. APPEALS
I. FILE COMPLETION
V.
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REVIEW PROCEDURES: APPOINTMENTS
A. DEFINITIONS
B. CRITERIA FOR APPOINTMENT
C. POLICY
D. RECRUITMENT
1. Announcement
2. Screening
3. Reference Checks
4. Interview
5. Internal Candidates
E. RECOMMENDATION FOR APPOINTMENT
1. Nominating Top Candidate
2. Recommending Officer’s Recommendation for Appointment
F. CAPA REVIEW
G. OFFER
1. Appointment Approval
2. Formal Offer
H. APPOINTMENT FILE COMPLETION
I. TEMPORARY APPOINTMENTS
1.
Definitions
2.
Temporary Appointment Review Procedures
3.
Temporary Appointment Performance Reviews
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APPENDICES
Appendix I.
Documents Used in Academic Reviews for Librarians
Appendix II.
Checklist A (Librarian Series): Certification Checklist for Review of Librarians
Appendix III.
Checklist B (Librarian Series): Certification Checklist for Review of Academic
Appointees
Appendix IV.
Guidelines for Telephone Reference Checks Used in Recruitments for Academic
Positions in the UC San Diego Library
Appendix V.
Document Checklist for Appointment Files to be Reviewed by CAPA
Appendix VI.
UC Policy on Access to Academic Personnel Records
Appendix VII.
LAUC-SD Guidelines and Expectations for Merit Increases
Appendix VIII. Ad Hoc Committee Report
Appendix IX.
CAPA Committee Report
Appendix X.
Statement of Goals
Appendix XI.
Academic Review Action Summary Form