PGES Implementation Timeline 2015-16
Tasks
Resources
Date Required
Administrators determine the observation schedule ensuring that all observers are Teachscape
Certified. Principals must enter caseloads in CIITS for themselves and asst. principals so summative
ratings can be recorded in the summative year.
Determine where teachers are in their summative cycle (year 1, 2 or 3)
2. Administrators certify or calibrate in Teachscape.
TPGES Summative Cycles Charts
Teachscape Certification Certificates
AugustSeptember
Framework for Teaching
Teachscape/Calibration Access
By September
3.
Provided Training PowerPoint for CEP and
Evaluation System
Handouts
Training Signature Sheet
Training materials on Self Reflection/PGP
CIITS Access (username & password)
Template provided (OPTIONAL)
Sept 10
Principals and APs record observation notes on
JCPS approved documents
JCPS Observation Conference Form
October 1
Lists of enduring skills- See KDE Enduring Skills
webpage
Submitted by
October 16, 2015
Approved by
October 30 for this
year
1.
4.
5.
6.
7.
Schools train staff in CEP/PGES evaluation system by September 10, 2015 (within the first 30 calendar
days). Be sure to notify staff of how you want artifacts/evidence collected and shared with the
principal. Ensure teachers sign a dated document stating the evaluation process was reviewed with
them.
Teachers are trained in self-reflection and professional growth planning.
Teachers complete self-reflection and growth plan.
Professional growth plan (ONLY) is recorded in CIITS on an E-2, approved by the administrator, and
the administrator provides an approved paper copy to teacher.
Observation Window 1 opens.
At least 1 full observation is to be announced and Domains 2 & 3 observed. Mini-observations focus
on 1 or 2 components under Domains 2 and/or 3 and last approximately 20 minutes. Document
observations on JCPS Observation Conference Form.
Teachers write a local student growth goal (includes a growth target and a proficiency target)
following the below steps:

Teachers determine the enduring learning and skills that are the focus in a class, subject, or
course they are teaching

Teachers evaluate student performance related to enduring learning and skills and select one
that will become the focus of their local student growth goal.

The teacher will collect and use baseline data focused on the enduring skill, to write a local
student growth goal. The student growth goal states that 100% of students will improve by at
least one level on the enduring skill AND the % of students that will be proficient by the
timeframe indicated in the written goal (end of trimester, end of semester, end of course, end
of year). In addition, the teacher will determine how proficiency AND growth will be measured
(rubric, assessment, grades, project, etc.) and include the form of measurement in the goal
statement. See CEP for protocol.

Teachers will utilize the JCPS rubric and peer review process outlined in the CEP to ensure rigor,
comparability, and calibration.

Each teacher submits a local student growth goal to the Principal for approval on an E-2(not in
CIITS). The principal reviews the goal, approves it, or requests revisions prior to approval.
Peer observers are selected by the Principal and PGES Leadership Team and participate in peer
observer training if they did not do so during the 2014-15 school year. Teachers print the
participation certificate and submit to the principal. Principals must input caseloads for peer
observers in CIITS for the observation date and time to be recorded in CIITS.
Revised 10/8/2015
PowerPoint or Directions for completing local
SGGs
CEP – protocols for SGG development/ rubrics
Sample goals and measures- See Summer
Institute PowerPoint training
Sept 10
OPGES Student
Growth Goals due
November 13,
2015
In schools on a
trimester schedule,
teachers & admin
will determine the
due date for
growth goals.
Peer Observer Training Information
Submit training certificate for PD Credit
District will provide a generic template for
receiving PD hours for peer observer training.
OctoberNovember
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PGES Implementation Timeline 2015-16
8.
9.
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14.
15.
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18.
It is recommended that teachers formatively assess students on the enduring skill that is the focus of
their local student growth goal to determine instructional needs of students.
Principals and teachers review MSGPs in CIITS or IC. Principals/Teachers consider implications and
possible revisions to their PGPs.
2nd Observation Window Opens December 1
Peer observers meet with peers for pre-observation conferences, conduct observations, and have
post-observation conferences.
A minimum of 15 school days after a peer observation has been completed, an administrators can
conduct a full observation prior to the 3rd window opening. If it is the only full observation, it must
be announced. The principal also has the option of waiting until the 3rd widow to conduct the full
observation.
Teachers complete mid-year/mid-course reflection (optional) for the purpose of PGP and SGG
progress.
Principals conduct and document mid-year performance evaluation conference for staff being
considered for non-renewal.
Final observation widow. Administrators complete observations.
Student Voice Survey

Administrators/PGES leadership team determines the schedule for student voice surveys within
required window.

Determine which students will complete a survey for each TPGES or OPGES staff member (no
student completes more than 3 surveys and all TPGES and OPGES staff have at least 10 students
assigned to them to take the survey)

Admin determine who will administer surveys so teachers don’t administer their own

Infinite Campus staff review IC rosters for accuracy and make needed corrections

Opt-out letter sent home with students (various languages available)

Students complete survey

Designated staff monitor for completion of SVS

Administrators must sign the confidentiality agreement
Administrators/Teachers access and analyze SVS results
Administrators collect student growth goal data (% that showed growth based the SGG measure AND
the percent of students demonstrating proficiency at the end of the timeframe). Determine local
SGG rating and use CEP charts to combine with MSGP, if available, to determine overall Student
Growth Rating.
Teachers complete spring/end of year self-reflections
Admin reviews all evidence and determines domains 1-4 ratings and overall Professional Practice
rating. Combine Professional Practice Rating with the Overall Student Growth Rating to determine
the overall performance ratings of teachers receiving summative evaluations. Conference with
teachers and enter summative ratings under “Summary of Evidence of Progress” section in CIITS.
Complete JCPS Form D - Summative Evaluation and submit to HR.
Revised 10/8/2015
Formative assessments selected/developed by
teacher teams
Directions for accessing MSGPs
Peer observation schedules & plan for classroom
coverage, if needed
Peer Observer enters the observation date
(ONLY) in CIITS.
On-going
OctoberNovember
December 1 –
February 14
Refer to original PGP and SGG
December-January
JCPS approved process and forms
By February 15,
2015
Feb. 15-April 15
March (KDE
window)
Obs. schedules, JCPS approved forms
IC lead identified
Reports/training by CES
School created schedules
Opt-out letters (translated) provided
Confidentiality Agreement provided
Directions for completing survey
Training on how to access and analyze results
Student growth goal results (evidence and
optional data recording form)
CEP for SGG rating charts
April
April 15
Refer to original SR, PGP, SGG, and SVS results
Training on determining PGES ratings and
entering in CIITS
Completed JCPS observation and conference
forms
Domain evidence, overall SGG ratings, Form D
By April 15
Conference by
May 1
Enter ratings in
CIITS & submit by
KDE deadline (tbd)
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