David Horseman Jr.
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BCHS: 55 certified teaching staff
40 will be participating in TPGES
Resulting in :
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55 Professional growth plans
55 Student growth goals
55 Self-reflections
80 partial observations
40 full observations
120 pre-observation meetings
120 post –observation meetings
40 summative evaluations
40 mid-year conferences (possibly 55 for SGG)
Training 55 staff on peer observations
Scheduling Student Voice Surveys for 40 staff
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Mandatory Professional Development Day
prior to school starting to complete:
Self-reflections
 Professional growth plans
 Begin to develop student growth goals
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 Department goals
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Teacher Work Day in September to complete:
Peer observation training (as a district)
 Peer observers determine dates for conferences and
observations (January and February)
 Finalize any outstanding student growth goals
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Student voice survey:
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Block off computer labs for desired times
Utilize technology classrooms
Determine class period that offers the most access to
technology classrooms
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Bourbon County Certified Evaluation Plan Structure
 1 partial observation by administration (Sept./Oct.)
 1 partial observation by administration (Nov./Dec.)
 1 partial observation by peer observer (Jan./Feb.)
 1 full observation by administration (Mar./Apr.)
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80 partial observations
40 full observations
120 pre-observation meetings
120 post –observation meetings
40 summative evaluations
40 mid-year conferences (possibly 55 for SGG)
Add 120 hours of prep for the post-conference meetings
 Approximately
400-440 hours of
meetings, observation, and prep
work
Ideas for Efficiency:
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Use the post-observation meeting in Nov./Dec. to complete:
 Post conference of partial observation
 Mid-year review of PGP
 Mid-year review of SGG
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Use the post-observation meeting in April to complete:
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Post conference of full observation
Student voice results
Final review of SGG
Final review of PGP
Summative evaluation
This may cut down 50-100 hours.
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That leaves approximately 360 hours of meetings,
observation, and prep work
 Although this will be shared between 3 administrators,
this is 9% of allotted time for administration
(approximately 3 full weeks of work)
 Administration has met to determine the following:
 Which teachers each administrator will observe
 Dates for observations and conferences (this must be
priority and should drive many calendar decisions)
 Communicate those dates to staff and set up a meeting
reminder in their Outlook accounts
 Setting observations at the beginning of each
observation window in case there are cancelations due
to weather or emergencies
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Administrative team must work together to protect
each member’s observation and conference times
Prioritize your time:
 Remember that you only have from 8:30-3:30 to
complete observations of staff
 Remember that you only have from 7:45am-4:00pm to
complete most of the TPGES requirements with staff
 Have secretaries screen all calls and take only high
priority calls
 Set as many meetings at the end of the day or before the
day starts
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Delegation:
 Hire Great People
 Delegate tasks, follow-up, and monitor
 Clearly define the roles of your assistants and
counselors. Train and manage them.
 Identify staff that are looking to be administrators.
Offer them administrative duties that will help them
prepare for interviews and future opportunities.
 When you are going to be occupied for a long period of
time, make sure you have delegated all tasks prior to
your obligation so that you can have many things
completed while you are unavailable.
David Horseman Jr.
Email: david.horseman@bourbon.kyschools.us
Phone: 859-987-2185