AccuMail Fields - Twelve/Three Marketing, Inc.
AccuMail 1.5
Address Verification for ACT
November 13, 2012
Twelve/Three Marketing, Inc.
2043 Maple Road, Suite 204
Amherst, New York 14226
USA
716-837-5727
Copyright 2012 By Twelve/Three Marketing, Inc.. All rights Reserved
Table of Contents
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Introduction
AccuMail provides a quick and accurate address correction plugin that is integrated into ACT. Customer address information is verified against the United
States Postal Service’s National and Delivery Point Validation databases. You have the option to accept the verified address information and write it the ACT database.
The following example demonstrates an address before and after:
After the address comes back validated, you will have the option to write the validated address back to the ACT database.
System Requirements
ACT 2010 or newer.
Windows XP, Vista, 7, or 8. Both 32-bit and 64-bit compatible.
Installing AccuMail for ACT
1.
Browse to the folder where you downloaded the Installer.
2.
Double-click on the file AccuMailSetup.exe
3.
The following screen will appear:
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4.
Click Next.
5.
The following screen will appear:
6.
The AccuMail installs the plugin into the ACT plugin directory.
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Registering AccuMail
When you open ACT for the first time after the installation process is complete, you will be asked to register the AccuMail software. This will register the software with Twelve/Three Marketing, Inc. Below is a screen of the registration screen.
After the registration process you will need to configure AccuMail.
Configuring AccuMail for ACT
You will receive an email from Twelve/Three Marketing, Inc. that will include your username and license keys. The username and license keys will need to be input into the T3 AccuMail configuration screen in ACT.
1.
From within ACT, go to the Tools | T3 AccuMail Configuration menu option.
2.
The following screen will display:
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3.
Cut and Paste the License key, Toolkit License Key and Username into the fields on the form from the email that was sent by Twelve/Three Marketing,
Inc.
If for some reason you have not received your License keys, please call us at
716-837-5727.
4.
Options: a.
Standardize Streets: i.
This would take Avenue and change it to Ave. Or it would take
Road and change it to Rd. b.
Use Alias: i.
A name by which a street may be known locally which is different from the official name used by the U.S. Postal Service. c.
Mixed Case:
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i.
Return the address information in Mixed case rather then in
Upper case.
5.
Click on the AccuMail tab.
AccuMail can store all of the information that is shown above in the ACT database. You would need to create the ACT fields in your database, if you wanted to have them stored. AccuMail will still update the address information without you having to create the above fields.
If you decide to save some of the above information in your ACT database, check the fields above and make sure that nobody is in ACT.
Then click on the “Create Fields in ACT” button.
At the end of this manual is a description of all of the fields listed above.
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AccuMail Tab in ACT
Below is the AccuMail tab in ACT. The fields that are in turquoise will be the fields that are written back to ACT when you click on ‘Write corrected fields to ACT!’ If any of the fields in in the configuration where check they would be in turquoise also.
Using AccuMail
Click on the ‘Check Address’ button on the AccuMail tab and after a couple of seconds, the the corrected address will be displayed on the screen. All of the fields that were returned by the service will be displayed. But only the fields that are turquoise will be written back to the ACT database.
If you want to keep the changes click on the ‘Write corrected fields to ACT!’ and only the fields that are turquoise will be written back to the ACT database.
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AccuMail Fields
AccuMail Field
Error Code
Error Text
DPV Code
DPV Description
Carrier Route Code
Locatable Address Conversion Service
Public Mailbox address
County
County Number
Congressional District
Bar Code
Record Type
Zip Plus Four
Line Of Travel
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Retrieves the output error code. AccuMail assigns an error code if the input record could not be found in the USPS National Database. This is a 2byte code that identifies what was wrong with the input address and why AccuMail could not match it. If AccuMail matches the input address successfully, then this field returns a “0” string.
Retrieves the message text associated with the error code that AccuMail assignes if the input address could not be matched. This is a descriptive sentence or paragraph that describes the reason
AccuMail could not correct the input record. If
AccuMail matches the input address successfully, then this field returns a blank string.
Delivery Point Validation footnotes / codes.
Comprised of two 2-character codes
Reason for the DPV codes
Retrieves the output carrier route code. This is a 4digit code assigned to each address on a mail carrier’s route.
A 1-character Locatable Address Conversion Service
(LACS) code to identify records that have been converted to the LACS system. The LACS system is being used for many rural route addresses that are being modified to city style addresses so that emergency vehicles can more easily find these locations.
Public Mailbox address
County in which the address resides
Retrieves the output county number. This is the 3digit USPS code for the county in which the address resides.
Congressional District of the address
Bar code for the address
Record Type
Retrieves the output ZIP+4 Code. The ZIP+4 Code is the 4-digit extension only.
Line of Travel identifier consisting of a 4-digit number, plus a 1-character sequence code (either
"A" for Ascending or "D" for Descending). The 4digit number indicates the order in which delivery will be made within a given ZIP+4. The 1-character sequence code indicates whether delivery will be
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Line Of Travel Direction
Secondary Unit Designator
House Number
Unit Number
Pre Directional
Post Directional
Street Name
Street Suffix made in ascending or descending order. Once a
LOT code is appended to your data files records, you can use it to presort your mailings so that they qualify for Enhanced Carrier Route rates
The order in which the mail carrier delivers mail within a given carrier route. When you include the
Line of Travel information, your mail may be eligible for the USPS Standard Mail Non-
Automation Basic Enhanced Carrier Route Presort
Rate
The secondary unit designator (SUD) for the output street address. For example, if the output street address is “123 Main St Apt 12,” the SUD is “Apt.”
The house number for the output street address.
For example, if the output street address is “123
Main St,” the house number is “123.”
The unit number for the output street address. For example, if the output street address is “123 Main
St Apt 12,” the unit number is “12.”
The pre-directional for the output street address.
For example, if the output street address is “123 E
Main St,” the PreDirectional designator is “E.”
The post-directional for the output street address.
For example, if the output street address is “123
Main St N,” the PostDirectional is “N.”
The street name for the output street address. For example, if the output street address is “123 Main
St,” the street name is “Main.”
The street suffix for the output street address. For example, if the output street address is “123 Main
St,” the street suffix is “St.”
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