SHELL SCHEME
FIRE SAFETY FORM
& RISK
ASSESSMENT
The Palais des Festivals have requested that all exhibiting stands including Shell Scheme's complete a Safety
File. This is a form that asks questions about the items within your stand area. These items would be what
you have bought to the exhibition including posters, furniture, banners and stand decoration. This does not
include anything supplied by the official contractors including the walling, carpet , furniture or electrical
connections
THIS FORM MUST BE COMPLETED BY ALL SHELL SCHEME EXHBITORS
Company Name:_________________________________________________________________________
Contact Name:__________________________________________________________________________
Stand Number:__________________________________________________________________________
Hall Name:_____________________________________________________________________________
Contact Email:___________________________________________________________________________
Telephone /Mobile Number:________________________________________________________________
All Exhibitors are obliged to carefully read the Safety Regulations within section Regulations in the
exhibitor manual.
Some materials are exceedingly dangerous as they allow fire to spread very easily and therefore their use within the
Palais des Festivals is strictly regulated, especially plastic and synthetic materials. The Palais des Festivals reminds the
Exhibitors that only materials approved and recognized by French or European laboratory shall be allowed.
All Exhibitors must put together a Safety File and return it to the Safety Department.
The Safety File has to include the following documents:
-
The Safety/Electricity Questionnaire duly filled in and signed by the Exhibitor or his representative.
The documents that need to be provided according to the overview on page 23 of the Safety Regulations
(Fire Safety Department – Section 1.01 – Technical Information)
All the official material test reports issued by approved French laboratories or their European equivalent and
(or) the fireproofing certificates drawn up by duly approved companies.
In case Exhibitors do not have these above-mentioned test reports and certificates, they are required to provide any
other relevant document that might help the Fire Safety Marshal to make a decision that shall be transmitted to
relevant administrative authority for appraisal. These are:
-
Non-approved test results
Translation of foreign language test reports
Physical and chemical information regarding the nature of the materials
Any technical specification
In any case and without fail, a sample of the materials used
It is mandatory to return the Safety File by Friday 4th July 2014 to:
Lianne Bull
Operations Manager
email: Lianne.bull@nexusmediaevents.com
Charlotte Minter
Operations Manager
email: charlotte.minter@nexusmediaevents.com
Exhibitors who do not provide the Safety File might not be allowed to use the internal installations of the
corresponding stands (cutting off of electric power supply, telephone, air conditioning, etc.). For any questions please
contact the Fire Safety Department
MATERIAL RATING TABLE
REMINDER OF FRENCH RATINGS or equivalent European standard EN 13 501-1:
M0 = A1 ; A2 s1 d0 Euroclass: Non-combustible
M2 = C s3 d1 Euroclass: Fire retardant covering
M3 = D s1 d0 Euroclass*: Moderately flammable
Material
Wall covering and fabrics
Suspended decorations (paper,
cardboard)
M1 = B s3 d1Euroclass: Non-flammable *
excluding floor covering
M4 = D s3 (d1) Euroclass*: Highly flammable
Authorised
M1 or fire proofed or B s3 d1
Euro-class
M1 or fireproofed or Bs1d1
Euroclass
Floral decorations made
Glued decoration (paper only)
Without proof if glued over the
entire
Floral decorations made
Without proof if glued over the
entire
surface or applied partially to a
surface of 0.50x0.50m and <
20% of
the surface of the stand
Other materials
Approval to be requested
Material
A Description
B Situation Plan
Documents to be submitted
Report or fireproofing certificate containing the
product name, specifications date of application
Report or fireproofing certificate
containing the product name,
specifications, date of application
Floral decorations made
None - must be adhered to firerated
support, M0, M1, M2, M3 or
Euroclass equivalent
Written response of the Safety Manager
C Report Number
Space reserved for the
safety department
Wall coverings and
fabrics
Suspended
decorations (paper,
cardboard)
Floral decorations
made
Glued decoration
(paper only)
Without proof if
glued over the
entire
Other materials
If none of the above is applicable and you are not decorating your stand, please tick here
NB: Report: Report from an approved laboratory in accordance with French Decree of the Ministry of Interior dated 30
June 1983 as amended and its annexes. Alternatively, by an officially recognized equivalent of any report
corresponding to European standards called Euroclass NF EN 13 501-1 applicable in member states of the union.
NB: Relative to self-certification of manufacturers of wood, said latter may be only be considered only as an
information item with the Safety Manager, its validation or refusal shall be decided by the relevant administrative
authority.
Name:______________________________________Signature: ___________________________________________
RISK ASSESSMENT TEMPLATE FOR SIMPLE EXHIBITION STANDS
Stand Name:
Stand Number:
Name of person responsible for Health & Safety:
Work No:
Mobile No:
E-mail:
Exhibitor's Responsibilities
An exhibition stand is a workplace covered by Health and Safety legislation. As the exhibitor it is your responsibility
to ensure that a suitable and sufficient risk assessment is completed. Failure to do so could lead to delays or
ultimately the closure of your stand.
The template is for a simple shell scheme exhibition stand which does not require any structural approval from the
organiser or the venue. More complex stands will require a more detailed risk assessment and if you are in any
doubt you should contact the organiser.
Does your stand include any of the following? If so you must complete the attached risk assessment for simple
stands:
Description
Beauty Procedures such as massage or ear piercing
Display of anything containing liquid fuel eg: a motor vehicle
Display of sharp objects, weapons (even replica weapons)
Demonstrations of any kind
Working electrical appliances other than simple display lighting
Food Service of any kind other than sweets, snacks and soft drinks
Heat source of any kind including cookery demonstrations, naked flame or gel burners
Live animals
Pressurised gases
Working machinery of any kind even if static
Any other hazard not identified above which could be a risk
Yes/No
Note this is not an exhaustive list. You are responsible for identifying any aspect of your stand which could be present a hazard.
If you have answered NO to all of the above please sign below.
If you have answered YES to any of the above please complete the risk assessment attached .
I declare that to the best of my knowledge there are no significant risks relating to this stand
Signed:
Name:
Date:
RISK ASSESSMENT FOR SIMPLE EXHIBITION STANDS
Stand Number:
Stand No:
Risk:
Who could be harmed?:
Control Measures in Place:
To the best of my knowledge the information provided is correct. The control measures in place control risk to an
acceptable degree.
Signed:
Name:
Date:
PLEASE NOTE:
This is a very basic risk assessment format for simple risks only. Multiple or complex risks will require a more detailed
risk assessment.