MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: North Shore Regional Vocational
Technical
CPR Onsite Year: 2012-2013
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 04/24/2013.
Mandatory One-Year Compliance Date: 04/24/2014
Summary of Required Corrective Action Plans in this Report
Criterion
SE 22
Criterion Title
IEP implementation and availability
CR 7
Information to be translated into languages other than
English
CPR Rating
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 22 IEP implementation and availability
Partially Implemented
Department CPR Findings:
Special education staff interviews indicated that the 9th grade Exploratory Vocational
teachers are not informed of their specific responsibilities with regard to the
implementation of students' IEPs and the specific accommodations, modifications, and
supports required by those students. An interview with the special education
administrator verified that the 9th grade Exploratory Teachers receive only a roster
identifying students with IEPs by name.
Description of Corrective Action:
The issue is that interviews indicated that the 9th grade Exploratory teachers were not
informed of their specific responsibilities with regard to implementation of IEPs because
they were not given the summary of each student's IEP, but rather just a roster of the
students in each of their groups identifying those students in the special education
program.
Our proposed corrective action is that the 9th grade Exploratory Vocational teachers will
be given access to, and copies of, all special education students' IEPs in order that they
are informed of their specific responsibilities with regard to the implementation of said
IEPs, as well as of the specific accommodations, modifications, and supports required by
students who have IEPs. At the beginning of each school year, prior to 9th grade
students beginning their Exploratory program, the special education secretary will scan all
of the 9th grade IEP summaries and make a secure folder in Google Docs containing all of
them. Every 9th grade Exploratory teacher will then be emailed this file with all of the
freshman IEPs, prior to the 3rd week of school when Exploratory begins. The email from
the special education department will have a "request read receipt" attached to it, to
ensure that teachers received this file. There will also be a confidential binder kept in the
special education department containing all of the freshman IEPs, for the Exploratory
teachers to access in hard copies.
Before each Exploratory rotation the special education secretary will send out a
confidential class list of the particular students in a given freshman group, denoting by an
asterisk which students have IEPs. Then the teacher can read, from their file of IEPs, the
specific ones they need for that group of students during that particular Exploratory
rotation.
Vocational teachers will be trained at the beginning of the year on the new process and
procedures to learn how to access information about their responsibilities with students
who have an IEP. Throughout the school year, teachers will be able to contact any
particular student's liaison, with any questions or further information they may require in
order to understand individual student's accommodations, modifications, or supports.
Whenever a special education student has a new IEP developed or has his/her IEP
revised, the new IEP information will be scanned and replace the outdated IEP in the
secure file. The special education liaison will then notify the Exploratory teacher that a
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
North Shore Regional Vocational Technical CPR Corrective Action Plan
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new IEP has been developed for a particular student via email - again with "request read
receipt" to ensure that teacher receives the updated information, so that they can access
it in their folder of IEPs. At the beginning of the year, special education liaisons will also
be trained in the new procedures to ensure that 9th grade exploratory teachers are
informed when a new IEP is developed or an existing IEP is revised for one of their
students.
Title/Role(s) of responsible Persons:
Expected Date of
Mary Kroesser
Completion:
Administrator of Special Education
12/15/2013
Evidence of Completion of the Corrective Action:
Evidence to show completion of the proposed corrective action will consist of a copy of the
binder containing all of the 9th grade IEPs, a copy of the secure file in Google Docs
containing all of the 9th grade IEPs, a training agenda and an attendance sheet with
signatures of all of the 9th grade Exploratory teachers indicating that they participated in
a training at the beginning of the 2013-14 school year to learn how to access the IEPs, as
well as about their responsibilities with regard to implementation of IEP and of the specific
accommodations, modifications and supports required by students who have IEPs, an
attendance sheet and training agenda indicating that special education teachers
understand the new procedures when they develop or revise and IEP and their
responsibility to inform the vocational teacher of changes and finally, evidence via
collection of the emails and receipt of emails sent out to Exploratory teachers showing
that the secure file containing IEPs was received by all 12 of the 9th grade exploratory
teachers.
Description of Internal Monitoring Procedures:
To monitor this process, the special education administrator will first ensure that the IEP
file has been developed at the beginning of each year. The administrator will conduct the
annual training, and check that each teacher receives the necessary IEPs, by regular
check-ins with 9th grade Exploratory teachers, and collection of their email responses
indicating that each received the secure file containing the freshman IEPs. The
administrator will ensure that the special education secretary sends class lists out in
advance of each Exploratory rotation informing teachers which students in a given group
have IEPs. The administrator will also make certain that when a new IEP is developed or
an IEP is revised, that the secretary uploads the changes to the secure file and that the
Liaison informs the Exploratory teachers about the changes, via collection of the emails or
memos sent by the Liaison to the Exploratory teachers.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 22 IEP implementation and
Status Date: 05/28/2013
availability
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit evidence that staff have been trained on the new procedures to ensure that
Exploratory teachers have access to student's IEP's. Examples of evidence can include
sign-in sheet and meeting agendas. This progress report is due September 30, 2013.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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Please identify IEPs developed between October and December of 2013 and ensure that
relevant staff has added the documents to the district's shared drive for Exploratory
teachers to access. Please submit a narrative description of the results. Should the
district identify inconsistencies within the procedures, please explain why and initiate
any necessary corrective action. This progress report is due December 20, 2013.
Progress Report Due Date(s):
09/30/2013
12/20/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
North Shore Regional Vocational Technical CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 7 Information to be translated into languages other than
Partially Implemented
English
Department CPR Findings:
A review of documentation indicated that the district has a system for determining which
parents and guardians with limited English skills need translated material. However, a
review of student records as well as interviews with administrators indicated that
translated important information and documents are not always disseminated to parents
who require translations.
Description of Corrective Action:
The district has taken the following steps to ensure that important information and
documents requiring translation will be disseminated to parents who require translations:
September Annual Staff training
Annual update list of identified students requiring translations will be distributed to faculty
and administrative support staff.
Translations of important documents will be available through our website.
Translation Log in students file
Title/Role(s) of responsible Persons:
Expected Date of
Vera Skinner Director Of Student Services
Completion:
12/15/2013
Evidence of Completion of the Corrective Action:
Agenda and attendance of staff training
Communication sent by ESL Specialist in September to faculty and administrative support
staff.
Copy of Translation Log
Description of Internal Monitoring Procedures:
The Director of Student Services will ensure that the district's personnel are annually
trained in September. This training will be combined with other district mandated
trainings. The Director of Student services will review the training attendance log. Also,
the Director will periodically review the translation logs and meet with the ESL Specialist
to ensure that the appropriate documentation has been distributed.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 7 Information to be translated into
Status Date: 05/28/2013
languages other than English
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit evidence of the training conducted for all staff on the district’s procedures
to secure translated materials. Evidence of training can include sign-in sheets and/or
meeting agendas. This progress report is due September 30, 2013.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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Please submit a narrative description of the results of the review of the translation log.
Should the district identify translations that were not provided to families, please remedy
and provide evidence of the corrective actions taken. This progress report is due
December 20, 2013.
Progress Report Due Date(s):
09/30/2013
12/20/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
North Shore Regional Vocational Technical CPR Corrective Action Plan
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
North Shore Regional Technical High School
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: North Shore Regional Vocational Technical High School
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: December 20, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 3- Initial
Identification
Rating: Partially Implemented
Department CPR Finding: A review of documentation, student records, and staff interviews
demonstrated that the district does not assess all incoming students whose home language is not
English in the areas of reading, writing, speaking, and listening to identify students who may be
English Language Learners. The district conducts a file review of these students’ records and a student
interview to determine if an initial assessment in the four modalities is warranted.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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Narrative Description of Corrective Action: The District did have a procedure for assessing students
whose home language is not English; unfortunately not ALL students were assessed with the WIDA
W-APT, as we did not assess students who were born in the United States or those who were educated
since the first grade in the United States.
For the corrective action, the District will implement a revised procedure for assessing ALL students
whose home language is not English. In the summer, when the incoming 9th10th, and 11th grade
students are accepted to our school, each family will be given a Home Language Survey included in the
acceptance packet. The Student Services secretary will receive the completed surveys and submit them
to our ELL Specialist in order for her to identify ALL students whose home language is not English.
Students from the identified families will be both interviewed by the ELL Specialist and then assessed
by her using the WIDA W-APT. Throughout the school year, as any additional students are accepted
to the school, the above described process will be implemented.
Our ELL specialist (Maureen Robinson) is licensed as an ESL teacher through the DESE (in addition
to holding licenses as a Speech/Language Pathologist and a Reading Teacher), has been trained in the
administration of the WIDA W-APT, as well as in ACCESS for ELLs. From the results of the WIDA
W-APT in conjunction with collaboration with the ELL Administrator, students will be identified and
coded LEP, as appropriate. Any student who requires ESL instruction will then be scheduled with an
ESL teacher, and participate in sheltered English immersion instruction.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Vera Skinner, Director of Student Corrective Action Activity: March 31, 2014
Services
Evidence of Completion of the Corrective Action: These revisions to our current procedures will be
submitted in the form of a district ELL program policy.
Description of Internal Monitoring Procedures:
Internal monitoring will be done via the compilation of a document summarizing the list of students
whose home language is not English, the date of administration of the WIDA W-APT, the results of the
assessment, the list of students coded as LEP, and the instruction plan for each student. Also, we will
continue our practice of filing the completed Home Language Surveys and any screening results in the
each student’s record. The ELL Administrator will monitor these procedures, via record reviews.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 3
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): The district reports that it will assess all students whose
home language survey indicates another language other than English as the primary language of the
home. The district also reports that it will be the Student Services secretaries who will process these
home language surveys as they are come in and that an ESL-licensed teacher will administer the WAPT for purposes of initial identification. The Department accepts the district’s corrective action to
remedy the non-compliance identified during the 2012-2013 Coordinated Program Review. No further
progress reports are due for this criterion.
Progress Report Due Date(s): No further progress reporting is required.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
North Shore Regional Vocational Technical CPR Corrective Action Plan
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: North Shore Technical Vocational High School
Corrective Action Plan Forms
Program Area: Career Vocational Technical Education
Prepared by: North Shore Technical Vocational High School
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: April 16, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 20
Rating: Partially Implemented
Department CPR Finding: A physical review of the facility indicated that not all instructional
facilities and equipment used for career/vocational technical education meet current occupational
standards. The Office for Career/Vocational Technical Education will send a Safety Survey Report,
which includes details specific to each program, to Superintendent O'Connell, under separate cover.
It is understood that a new facility will be open soon, so it is recommended that the district concentrate
on and correct safety concerns in the shops that represent immediate dangers to students and faculty.
Narrative Description of Corrective Action:
We have corrected all concerns stated in the
CVTE CPR – Safety Survey Report for the safety inspection. David Edmunds conducted a
follow-up inspection on March 22, 2013 and found all identified safety hazards have been
corrected.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Carol Sullivan
Corrective Action Activity: completed as of
Vocational Director
March 22, 2013 (see attached letter)
Evidence of Completion of the Corrective Action:
David Edmunds’ letters dated March 27,
2013 ( attached )
Description of Internal Monitoring Procedures:
All safety concerns are monitored on a
daily, weekly and monthly basis as needed by the Vocational Director, CTE instructor and
Facilities Manager.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
North Shore Regional Vocational Technical CPR Corrective Action Plan
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 20
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): N/A
Progress Report Due Date(s): No Progress Report required.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CVTE 21
Department CPR Finding: A physical review of the facility indicated that not all instructional
facilities and equipment used for career/vocational technical education meet current occupational
standards. The Office for Career/Vocational Technical Education will send a Safety Survey Report,
which includes details specific to each program, to Superintendent O'Connell, under separate cover.
It is understood that a new facility will be open soon, so it is recommended that the district concentrate
on and correct safety concerns in the shops that represent immediate dangers to students and faculty.
Narrative Description of Corrective Action:
We have corrected all concerns stated in the
CVTE CPR – Safety Survey Report for the safety inspection. David Edmunds conducted a
follow-up inspection on March 22, 2013 and found all identified safety hazards have been
corrected.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Carol Sullivan
Corrective Action Activity:
completed
Vocational Director
as of March 22, 2013 (see attached letter)
Evidence of Completion of the Corrective Action:
David Edmunds’ letters dated March
27, 2013 ( attached )
Description of Internal Monitoring Procedures:
All safety concerns are monitored on a
daily, weekly and monthly basis as needed by the Vocational Director, CTE instructor and
Facilities Manager.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 21
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): N/A
Progress Report Due Date(s): No Progress Report required.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
North Shore Regional Vocational Technical CPR Corrective Action Plan
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