Regulations on the Conduct and
Invigilation of Examinations
Note : The Regulation on the Presentation of work for formal assessment is now available
separately.
The University's Regulation 5.14 on the Conduct and invigilation of examinations was
revised in May 2011. Changes to the Regulation were introduced to enhance the integrity
and security of examinations. Further revisions (highlighted in red below) have been made
for implementation from the 2012/2013 academic year onwards.
Contents
Regulations on the Conduct and Invigilation of Examinations ............................................................... 1
1. SCOPE OF THE REGULATIONS ......................................................................................................... 1
2. EXAMINATIONS ............................................................................................................................... 1
3. INVIGILATION .................................................................................................................................. 4
4. SPECIAL ARRANGEMENTS ............................................................................................................... 5
Contact Us ........................................................................................................................................... 7
1. SCOPE OF THE REGULATIONS
1.1
These Regulations govern the examination of all students registered at the University
for a programme of study or research. This includes all work conducted under supervised
examination conditions, practical laboratory tests, multiple choice examinations and class
room tests. All submissions made by students must be written by the student and in the
student's own words, except for quotations from published and unpublished sources which
shall be clearly indicated and acknowledged as such.
1.2
These Regulations shall be read and understood in conjunction with the
Administrative Regulations Relating to Assessment .
1.3
Candidates are expected to familiarise themselves with the information and
instructions below and outlined in the Examination Announcements to all Candidates before
each examination period.
2. EXAMINATIONS
2.1
Examinations are conducted by examination invigilators in accordance with these
Regulations
2.2
Candidates must obey the instructions of an invigilator.
1
2.3
Schools shall inform candidates in advance of an examination of any materials or
articles which the candidates may take with them into that examination, and shall include
reference to those materials or articles in the preliminary matter at the head of the
examination paper.
2.4
Candidates must arrive at an examination room no later than 15 minutes before the
start of an examination and wait quietly outside until admitted by an invigilator. Candidates
shall not be admitted to an examination room after an examination has formally started*.
* An examination is deemed to have formally started when an invigilator announces "you
may begin writing".
2.5
Candidates who arrive at an examination after the formal start will not be permitted
to sit the examination. Your name and UB number will be noted by the examination
invigilator and reported back to your academic department. Your late arrival at the
examination will be deemed "absent without good cause" and you will be charged £100 for
the re-instatement of your right to further supplementary assessment.
2.6
The impersonation of candidates is prohibited and candidates must not allow
themselves to be impersonated.
2.7
All candidates are expected to bring their University of Bradford Student ID Card to
the examinations as proof of identity. If you have lost your UoB Student ID Card you must
arrange to get a replacement from the Hub Reception in Richmond Building.
2.8
You may provide an alternative form of evidence as proof of identity including a valid
passport or driving licence. If you fail to bring any proof of identity with you to an examination
you will be asked to remain behind at the end of the examination until your identity can be
verified.
2.9
Candidates must remove outer coats and jackets and leave them in a designated
area in an examination room before proceeding to their allocated seat. Candidates are
permitted to take a small handbag into the examination room, provided that it is left on the
floor by the student's desk.
2.10
Candidates are only permitted to bring a clear plastic pencil case with them into an
examination. The contents of the pencil case should be visible and displayed on the desk at
all times ready for inspection by an invigilator. The use of all other styles of pencil cases will
not be permitted and must be left in a designated area in an examination room before
candidates proceed to their allocated seat.
2.11
Candidates are only permitted to bring one small bottle of water (500ml) with them to
an examination room for consumption during the examination unless it is stated that drinks
are not permitted (for example in PC cluster rooms).
2.12 Candidates must not take into an examination room any unauthorised book,
manuscript, notes, electronic devices or any other means whereby they may improperly
obtain assistance in their work, or any bag, case or receptacle, in which such unauthorised
articles can be carried. Unauthorised materials includes any revision notes for the
examination in question or for any other examination that candidate(s) may be undertaking.
All such unauthorised materials must be left outside the examination room or handed to the
invigilator as candidate(s) enter the examination room.
2
2.13
You must ensure that your mobile phone is switched off completely. It may be
necessary for you to immobilise the alarm programme by removing the SIM card and battery
from the mobile phone as an extra precaution to avoid the possibility that the alarm will ring
during the examination.
2.14
Should your mobile phone or alarm ring during an examination you will be deemed
to have caused a breach of assessment regulation and you will be reported back to the
University for further action to be taken against you.
2.15
You are responsible for ensuring that you bring all appropriate materials with you to
support your examinations including pencils for multiple choice questionnaire type
examinations, erasers, pens, rulers, and non programmable calculators. Text books and
graph paper will continue to be provided by the University as appropriate.
2.16
Candidates are permitted to use their own electronic calculators in an examination,
with the exception of those that have the facility for the full range of alphabetical characters
to be input. Schools may, in addition, place a limit on the capability of calculators to be used
in a particular examination, provided that such restriction has been indicated to the
candidates in advance.
2.17. If you need a calculator to support your examinations you must bring your own non
programmable calculator in good working order with you to the examinations. The University
will no longer provide "spares" should you forget to bring a non programmable calculator
with you to the examinations. Random checks will be made on authorised calculators by the
examination invigilators
2.18 Candidates are not permitted to use English language dictionaries (for example:
Concise Oxford, Collins) in an examination. Particular dual language dictionaries may only
be used in an examination if they are specified in the rubric as permitted texts for the use of
all candidates, in accordance with the learning outcomes governing the assessment.
2.19 Candidates must sit in the places allocated for their particular examination.
Candidates must not turn over the examination question paper until they are instructed to do
so by the invigilator.
2.20 Candidates must not talk to or use any other form of communication with each other
during the examinations. You must remain silent at all times during the examination, whilst
the answer books are being collected in and until you are dismissed from the examination
room..
2.21 Candidates must not use any means whatever to obtain, directly or indirectly,
assistance in an examination or give or attempt to give, directly or indirectly, such assistance
to any other student.
2.22
Candidates must not indulge in any behaviour which may disturb any other
candidate or any form of conduct which may disrupt the smooth progress of an examination.
Candidates causing such disturbance or disruption may be required by the invigilator to
leave the examination.
2.23
If you require assistance or additional answer books during the examinations you
must raise your hand and continue your work until an invigilator can assist you.
3
2.24
No query or potential error(s) on the examination question paper will be dealt with by
an invigilator whilst an examination is in progress. Candidates will be advised to work to the
examination question paper as presented and make a note of the query or potential error(s)
in their answer book(s) at the appropriate place for the internal examiner to take notice of
during the marking process. All errors detected during an examination will be reported by the
examination invigilator
2.25
Any candidate wishing to temporarily leave an examination in an emergency will not
be permitted to take any personal belongings with them and will be accompanied by an
authorised person at all times.
2.26
All temporary departures from an examination shall be recorded in the candidate's
answer book(s) by an invigilator for the internal examiner to take notice of during the marking
process.
2.27 Candidates are not permitted to leave an examination, except in an emergency, until
one hour after the start of the examination, and may not leave during the last 15 minutes of
the examination (for examinations lasting more than one hour).
2.28. Candidates are not permitted to leave an examination, except in an emergency, until
30 minutes after the start of the examination, and may not leave during the last 15 minutes
of the examination(for examinations lasting one hour).
2.29
Candidates may not leave any examination lasting less than one hour in duration,
except in an emergency.
2.30 Candidates must not remove from the examination room any answer books, text or
reference books or other item of examination stationery, except for any non-returnable
examination question papers.
2.31 Candidates are required to hand to the invigilator their completed examination
scripts, including any rough work - which should be clearly indicated as such, and to remain
seated at the end of the examination until dismissed by the invigilator.
2.32 Candidates who have been reported to the Examinations Office by an invigilator for
alleged breach of these enhanced regulations (e.g. mobile phone ringing, disruptive or
inappropriate behaviour) or any other malpractice will be dealt with through the University's
normal procedures to be followed in the event of a suspected breach of assessment
regulations.
2.33 A piece of assessment undertaken in an examination room under supervision must
be written by the student and in the student's own words, except for quotations from
published and unpublished sources which shall be clearly indicated and acknowledged as
such.
2.34
Candidates are reminded that they must take all their belongings away with them at
the end of the examination and remove all their rubbish including drinks bottles and empty
sweet wrappers.
3. INVIGILATION
3.1
The Exams Office will retain central responsibility for the co-ordination of all
University examinations, including the production of the examination timetable.
4
3.2
The timetable will continue to be produced with the aim of providing the best fit for
the University as a whole. This will be based on room availability, module and student
information (e.g. avoiding clashes for students; not giving students two consecutive
examinations, etc).
3.3
All staff who are likely to be responsible for taking on the role of invigilator will need
to make themselves available for the duration of each of the examination periods.
3.4
Following the production of the final examinations timetable, Schools will be asked to
identify and allocate invigilators for each examination (except the learner support
examinations) according to the revised invigilator arrangements.
3.5
It is expected that the module leader will normally take on the role of the Chief
Invigilator and be responsible for ensuring that the examination procedures are conducted in
accordance with University Regulations.
3.6
If more than one module leader is likely to be present (e.g. where there are two or
more modules being examined in one venue), the Examinations Office will nominate the
Chief Invigilator from the module leaders involved and will also let the Schools know whether
or not they will be required to allocate any further invigilators.
3.7
The remaining module teaching team members may be required to undertake any
additional invigilation for the exam in question in order to meet the invigilator student ratio,
although it is a matter for the School to decide which staff will invigilate their examinations.
3.8
Where student numbers for examinations are small, or where exam venues contain
more than one examination, it may not be necessary for all staff on the teaching team to act
as invigilators (although all staff should make themselves available in the first instance).
3.9
If further invigilators are needed over and above the module leader and teaching
team members, for example where examinations are split over more than one venue, the
School will be required to allocate additional staff to act as invigilators.
3.10
Resource materials including a handbook for School invigilators and training/briefing
sessions on the University's Regulation on the Conduct and invigilation of examinations and
procedures will be made be available to all staff acting as invigilators. All examination
invigilators will be required to abide by this.
4. SPECIAL ARRANGEMENTS
4.1 Wherever possible, examinations will be taken by Candidates in recognised examination
rooms and every effort will be made to avoid the necessity of making special examination
arrangements elsewhere.
4.2 Examinations taken by Candidates in locations other than recognised examination rooms
should take place simultaneously with the examination in the recognised room. If this is
impossible, arrangements acceptable to the Examinations Office (acting under delegated
responsibility from the Senate) to ensure that the student(s) have no contact with others
taking the same examination until all candidates have completed the examination.
4.3 A request to take an examination off-campus or in any other location than the recognised
examination room shall be approved only when the authorising body, as specified in 4.7 and
4.15 below, is satisfied that there are circumstances justifying such approval and when the
5
University can satisfy itself that the host will ensure that the relevant University of Bradford
regulations will be observed.
4.4 Approval of a request to take an examination off-campus or in any location other than
the recognised examination room shall be dependent upon the provision of suitable facilities
and supervisory arrangements to the satisfaction of the Examinations Office (acting under
delegated responsibility from the Registrar and Secretary).
4.5 The arrangements for the holding and supervision of examinations held in a School shall
be the responsibility of the School responsible for administering the student's course of
study.
4.6 In exceptional cases (such as illness preventing travel; death or severe illness of a close
relative; or course-related placement), a student may request permission to take an
examination outside the United Kingdom. Requests based on circumstances such as
holidays, work commitments or the inconvenience of returning to Bradford before the start of
a new academic session will not normally be approved.
4.7 A request to take an examination off-campus shall be submitted by the student to the
University's Examinations Office normally two months in advance of the examination and
shall be subject to the approval of the Chairperson of the Learning & Teaching Committee or
his/her nominee. The University reserves the right to refuse the request if it is deemed that
there is insufficient time to make satisfactory arrangements
4.8 All requests to take examinations off-campus must be supported by verifiable
document(s) from an independent source.
4.9 Approval to take examinations overseas will normally only be given if the examination is
to take place at a British Council office or, in the case of visiting Candidates, at their home
institution; examinations taken at other UK locations will normally only be approved if they
are to take place at a recognised institution of further or higher education.
4.10 The University's Examinations Office will notify the student of the decision on his/her
request to take an examination off-campus and will also inform the School responsible for
the administration for the course of study of the student concerned.
4.11 Any costs which are charged by the University of Bradford or an institution or
organisation which hosts an examination outside the University shall be met by the student
concerned. Candidates are required to make a payment of £85 to cover University costs in
respect of each diet of examinations (irrespective of the number of examinations involved). It
is the student's responsibility to pay any additional costs charged by the host institution.
4.12 Where a student is unable due to illness or temporary disability to sit an examination in
an examination room, arrangements shall be made, if feasible, for the examination to be
held in an appropriate alternative location, designated in advance, in a School (in the case of
Candidates with a temporary disability), or outside the University in accordance with 4.2-4.4.
4.13 A student seeking examination adjustments due to illness or temporary disability shall
lodge a request with the Dean of the appropriate School or her/his nominee as far in
advance of the examination concerned as possible and preferably by no later than 4pm on
the day preceding the examination.
6
4.14 Any such request must be supported by the School concerned and by a statement
made or authenticated by a Registered Medical Practitioner that whilst the student is unable
to sit the examination in the normal place he or she is in a fit state to do so in an appropriate
alternative location, in a School or outside the University.
4.15 The request shall be submitted by the School to the University's Examinations Office
and shall be subject to the approval of the Chairperson of the Academic Policy Committee or
his/her nominee.
4.16 A student with a temporary disability may be permitted, under supervision, to use a
typewriter or word processor or to dictate the answers or other work to an amanuensis or a
typist. The amanuensis or typist may also act as the invigilator in the case of a formal
examination. The name of the amanuensis or typist must be approved in advance by the
Dean of the School and the Senate.
4.17 In the case of a student with a disability which is other than temporary, examination
adjustments for the assessment of the student shall be made in accordance with the Code of
Practice for the Assessment of Disabled Candidates .
4.18 In cases where Candidates complain of feeling unwell during an examination and leave
the examination room, every effort shall be made to ensure that they receive all necessary
pastoral and medical care.
4.19 In cases where a student complains of feeling unwell and has to leave an examination
and not return, arrangements may be made for the examination to be continued in the
designated alternative location should the student subsequently recover from the illness
sufficiently to do so. All examination materials for the student (i.e. exam paper and answer
books) should be handed to the Escort by the invigilator and accompany the student at all
times. In the event that the student cannot continue with the examination the student's
examination materials should be returned to the Examinations Office for processing.
4.20 In cases where Candidates complain of feeling unwell and leave the examination
temporarily, they shall be permitted to return to the examination room provided that they
have been accompanied during their absence at all times by a person authorised to do so by
the Invigilator.
4.21 In cases described under 4.19 and 4.20, the Invigilator shall enter in a student's answer
book the time of departure and, where appropriate, subsequent return and sign against
these entries.
4.22 The Examinations Office (acting under delegated responsibility from the Senate) shall
be responsible for the mounting and supervision of examinations held in the designated
alternative location.
Contact Us Link to School Contacts Exams Office: 01274 23 3030
7