MINUTES OF THE HOLTON-LE-CLAY PARISH COUNCIL MEETING
HELD IN THE MEETING ROOM, VILLAGE HALL, PINFOLD LANE, HOLTON LE
CLAY ON MONDAY 15th DECEMBER 2014 AT 7.00 PM
Present: Councillor C. Blacklock (Chairman), Councillor Mrs J. Johnson (ViceChairman),Councillor B. Clifton, Councillor T. Henderson, Councillor P. Pike,
Councillor Mrs. H. Reynolds, Councillor P. Rowntree, Councillor J. Willingham
and Councillor W. Wright
In Attendance: Lucy Waller Clerk to the Parish Council.
14/337. CHAIRMAN’S OPENING REMARKS:
The Chairman welcomed everybody to the meeting and wished everybody a Merry
Christmas and a Happy New Year.
14/338. APOLOGIES FOR ABSENCE AND REASONS GIVEN:
Apologies for Absence were received from Councillor Mrs. E. West and Councillor D.
Greetham and also from Councillor T. Bridges of Lincolnshire County Council and
Councillor T. Aldridge of East Lindsey District Council.
14/339. TO RECEIVE DECLARATIONS OF INTEREST:
Councillor P. Pike declared that in relation to minute 14/350 he was a holder of a
Parish Garden and would therefore abstain from voting in regard to the adoption of
the new fee structure.
14/340. TO APPROVE THE MINUTES OF THE LAST MEETING HELD ON
MONDAY 17TH NOVEMBER 2014 AS A CORRECT RECORD:
It was RESOLVED that the Minutes of the last Meeting of The Parish Council be
confirmed and signed as an accurate record. (Proposed by Councillor C. Blacklock
and Seconded by Councillor P. Rowntree, VOTE: 1 abstention, 9 in favour)
14/341. TO NOTE THE PROGRESS OF THE ACTIONS ARRISING FROM THE
PREVIOUS MEETING/S:
Members noted that the Actions were either complete or in hand with the exception
of Bus Shelters and the Ashes bed for which more information was required and the
Byelaw in regard to parking on grass verges which had yet to be dealt with. These
items were to remain on the Action sheet.
14/342. TO ADJOURN THE MEETING FOR THE PUBLIC FORUM:
The Public Forum opened at 19:14 and closed at 19:16.
Reports were received in regard to inoperative street Lights.
14/343. TO RECEIVE A REPORT FROM LINCOLNSHIRE POLICE:
The report was noted and further information was tabled by Councillor B. Clifton.
14/344.
TO RECEIVE A REPORT FROM THE COUNTY COUNCILLOR:
Councillor T. Bridges sent his apologies for absence.
14/345. PLANNING MATTERS EAST LINDSEY DISTRICT COUNCIL:
a.
Planning Applications.
PLANNING APPLICATION NUMBER: N/085/02363/14
APPLICANT: Mr. & Mrs. N. Plaskitt
PROPOSAL: Planning Permission: - Extension to existing dwelling to provide a
ground floor sitting room.
LOCATION: 58 SOUTHFIELD ROAD, HOLTON-LE-CLAY
Members discussed the above planning application and it was proposed and
seconded that the Parish Council Support the application. (Vote all in favour.)
RESOLVED the application receive the support of the Parish Council.
b.
Planning Permissions and Refusals (for noting).
Approval outline planning permission:
PLANNING APPLICATION NUMBER: N/085/01286/14
APPLICANT: Mr. S & M Hewson
PROPOSAL: Outline planning permission erection of a bungalow.
LOCATION: 33 TETNEY LANE, HOLTON-LE-CLAY
Members noted the planning permission decision.
14/346
PROPOSED BY COUNCILLOR CLIFTON THAT THE COUNCILLORS
JOB DESCRIPTION BE ADOPTED (Subject to legal advice):
Councillor Clifton informed Members that he felt clearer guidance was needed for
councillors regarding their role and he proposed the adoption of the Job Description
he had compiled.
Members noted:

Councillor Clifton had used a variety of sources to compile the document.

The Chairman had entered the caveat “Subject to Legal Advice”, as both
himself and the Clerk felt that the introduction of the document as policy
could resort in legal difficulties.

The Clerk was of the opinion that while the document had worth, it would be
better placed informally in the guide for New Councillors Pack under an
alternative title.

Some work would be needed to eliminate duplication within the document
and to change wording to plain English.
An amendment was proposed by Councillor C. Blacklock that he consult The East
Lindsey District Council Monitoring Officer on the matter, this was seconded by
Councillor B. Clifton and carried. (Vote all in Favour.)
RESOLVED legal advice be sought regarding the proposed Job Description.
14/347. PROPOSED BY COUNCILLOR ROWNTREE AND SECONDED BY
COUNCILLOR BLACKLOCK THAT A SANITARY BIN BE PROVIDED
BT TULIP HEALTH CARE FOR THE DISABLED TOILET.
Councillor P. Rowntree informed Members that this facility was required to prevent
blockages caused by members of the public attempting to flush inappropriate items
down the toilet. Councillor Rowntree proposed an amendment to the proposal that
a larger Nappy Bin be provided in place of a sanitary bin, this was seconded by
Councillor Blacklock. (Vote all in favour)
RESOLVED a Nappy Bin be installed by Tulip Health Care.
14/348. PROPOSED BY COUNCILLOR BLACKLOCK THAT THE COUNCIL
MEETING ROOM BE HIRED OUT TO A PARCHMENT CRAFT GROUP
ON SATURDAYS:
Members noted that this would be on a temporary basis pending the availability of a
smaller meeting room in the Village Hall following completion of Stage Three of
development. Councillor Blacklock informed members that he was happy to open
and close the meeting room on a Saturday until May 2015.
The Proposal was seconded by Councillor J. Willingham.
RESOLVED the meeting room to be used by the group for four hours on a Saturday.
14/349. TO DISCUSS THE LOCATIONS OF ANY ADDITIONAL GRIT BINS
REQUIRED IN THE VILLAGE.
Members suggested that areas requiring Grit Bins were:

Edinburgh Drive, in particular the turning circle.

The bend in Tetney Lane.

Pelham Road

The junction of Carmen Crescent and Louth road.
It was requested that Members bring final suggestions to the next meeting, to be
forwarded to Lincolnshire County Council Highways Department. It was asked that
Members highlight existing Grit Bins, which could if necessary, be relocated.
14/350. TO ADOPT THE NEW PARISH GARDEN FEES: PAGE 21
Members noted the new fees. It was proposed by Councillor W. Wright and
seconded by Councillor P. Rowntree that the fees be adopted. (Vote 8 in favour,
Councillor P. Pike abstained as per minute item 14/339.)
RESOLVED the new Parish Garden fees be adopted.
14/351. FINANCIAL MATTERS:
a. To consider accounts for payment.
The Accounts to be paid as per the published Agenda with the addition of the
Supplementary cheque (Burial Board Account Cheque no:065 Payee Anglian Water
re: Cemetery Water Bill 27 Aug- 20 Nov £26.08)
Proposed by Councillor Mrs H. Reynolds and seconded by Councillor P. Rowntree.
(Vote all in favour)
It was RESOLVED that the accounts be paid.
b.
To receive a report from the RFO on the PC finances.
Members noted the report included in the supplementary Agenda. (Appendix A to
these minutes)
14/352. CLERKS CORRESPONDENCE:
Members noted the Clerks Correspondence, and raised the following points.

The Bottle Bank facility located at the shops on Pinfold Lane was full again, it
was requested that the Clerk consult with East Lindsey District Council
regarding larger bins or more frequent emptying.

Information to be sought regarding the commencement of the cutting of
grass verges.
14/353. TO RECEIVE REPORTS ON OUTSIDE MEETINGS:
None were received.
14/354. TO RECEIVE REPORTS FROM COMMITTEES:
a.
Cemetery/Burial Matters and Parish Gardens:
Members noted the new Parish Garden Fees.
b.
Emergency Planning and Planning and Development:
Councillor B. Clifton informed Members that a meeting had been arranged
with Steve Harris, of the Fire Department, for the New Year to discuss
emergency planning.
c.
Personnel and Finance.
No report was received.
d.
Highways and Environment Wards – All Members if necessary.
No report was received.
e.
Reports from any other Committees – If necessary.
Junior Playing Field - Councillor P. Rowntree informed Members that the
committee were awaiting phase 2 of the Awards for all grant, which was
due in early January 2015. The Clerk was to contact the committee once
the funds had been received.
14/355. REPORTS FROM REPRESENTATIVES AND OUTSIDE BODIES:
To receive a report from the two District Councillors.
Apologies for absence were received from Councillor T. Aldridge of East Lindsey
District Council.
Councillor C. Blacklock informed Members that there had been a delay in regard
to the East Lindsey Core Strategy being submitted for approval. He went on to
inform Members that himself and Councillor T. Aldridge had used part of the
Community Grant monies available to them to fund referees for local football
teams, he highlighted that the remainder of his grant funding had been used for
L.I.V.E.S and the local Camera Club.
To receive reports from Council representatives on other outside bodies:
a. Neighbourhood Development Plan Steering Group.
Councillor B. Clifton informed Members that the recent representation of the
Neighbourhood Development Steering Group at the MERC Christmas Fayre had
been well received that 130 brochures had been distributed and the
opportunity had been used to answer questions from members of the public.
Members were also informed that a public presentation was being planned with
regard to future development plans for the North Field Farm Site and it was
likely this would coincide with a Neighbourhood Development Plan open day.
b. Joint Management Committee:
Members noted future plans for a Committee meeting and requested that
financing of upkeep for the Eight Acres field be addressed. It was also
requested that information regarding ending the Chance to Share agreement
and any implications be sought from Lincolnshire County Council.
c. Reports from any other outside body.
None were received.
14/356. MEMBERS’ POINTS OF INFORMATION:
Councillor Clifton requested that Neighbourhood Development Plan Steering Group
information be placed on the Parish Council website.
It was requested that the Clerk contact British Gas in regard to the Solar Panel feed
in tariff.
14/356 a) (AS PER SUPPLEMENTARY AGENDA) PROPOSED BY COUNCILLOR
B. CLIFTON THAT COUNCILLORS I.D BADGES BE INTRODUCED:
Seconded by Councillor P. Rowntree. Following discussion it was agreed that I.D
badges be produced including Councillors details but not photos.
It was noted that the I.D badges would not constitute security clearance for secure
public buildings such as schools and verification would still be required and that
Councillors were still advised not to make site visits alone.
(N.B Chairman’s Note: I.D badges to be introduced in May 2015)
(Vote all in favour) RESOLVED Councillor I.D badges be issued.
14/357 CHRISTMAS OPENING:
Members noted that the Parish Council Offices would close at 2.30pm on 23rd
December and reopen at 9.30 on the 2nd January 2015.
14/358. DATE, TIME AND VENUE OF NEXT MEETINGS: 19th January 2015.
Finance Meeting 12TH January 2015.
14/359. TO RESOLVE THAT THE PRESS AND PUBLIC BE EXCLUDED FROM
THE REMAINDER OF THE MEETING OWING TO THE CONFIDENTIAL NATURE
OF THE FOLLOWING BUSINESS TO BE TRANSACTED.
Members noted information in regard to a personnel matter.
(N.B the meeting closed at 21:16)
APPENDIX A
HOLTON-LE-CLAY PARISH COUNCIL
Village Hall, Pinfold Lane, Holton-le-Clay, GRIMSBY, Lincolnshire DN36 5DL
Lucy Waller - Clerk to the Council
Telephone and Fax 01472 825467
E mail: HLC.PC@btconnect.com Website:
http://parishes.lincolnshire.gov.uk/holtonleclay
Full Council 15th December 2014
Supplementary Information.
ADDITIONAL AGENDA ITEM:
14/356 a) PROPOSED BY COUNCILLOR CLIFTON THAT COUNCILLORS I.D
BADGES BE INTRODUCED.
14/351 FINANCIAL MATTERS
A) ADDITIONAL ACCOUNT FOR PAYMENT
Burial Board Account, Cheque no:065 Payee Anglian Water re: Cemetery Water Bill
27 Aug-20 Nov £26.08
B) Bank Balance per Cash Book 30 November 2014
Balance at Bank 30 November
General Opening Balance
43,063.03
General Account
54373.65
Burial Account Opening Balance
4971.15
Less u/c cheques
383.80
TOTAL
48034.18
Receipts not cleared
-
Add General Receipts
16144.18
TOTAL
53989.85
Burial Account
4753.70
Less u/c cheques
-
Add Burial Account Receipts
Less General Payments
5217.36
Less Burial Account Payments
217.45
TOTAL
58743.55
58743.55(a)
Expenditure
Balance
Byatt & Board retention payment
March 2015
+/-
Current Balance
£4,975.98 ( b)
£4,975.98
November income
Balance
+/-
Current Balance
Balance
+/-
Current Balance
ELDC RDG
£18,000.00
£16,200.00
£1,800.00
LCC grass cutting 2015
6106.29
6106.29
VAT quarterly return Oct 2014
1095.89
1095.89
VAT quarterly return Jan 2015
tbc
VAT return VH project retention fee
March 2015
£995.20
Burial Board
Income due
£995.20
TOTAL
£9997.38 (c)
Earmarked Funds – November 2014
Balance
+/-
Current Balance
Clerks office equipment
£1,000.00
£50.00, 51.45,
220, 471
£207.55
Public Works Loan Board
£18,417.00
Village Hall Project
£989.69
£18,417.00
£989.69. Remaining monies held in Parish
Council after final renovation payments.
NB. (Parish Council transferred £2,000 to HLC
MERC (solar panels)).
TOTAL
£19,614.24
(d)
Monies available £58743.55,(a) - £4975.98 (b) + £9997.38 (c) - £19614.24 (d) = £44150.71 December cheque payments £1627.33 TOTAL FUNDS £42523.38
N.B SMART Wind Offshore Windfarm Income £8000 (£4000 on entry to lay cable and £4000
on completion.) Not shown in above figures.