New Kent High School Counseling Department
2015-2016 Calendar
Ongoing Activities/Responsibilities
504 Management
Child Study Management
Scholarship Management
Homebound Management
AP/DE Testing Coordination Consultation
Chesapeake Bay Governor’s
School Admissions &
Management
SOL Remediation Lists
SAT/PSAT Testing
Adult/Continuing Education
Point of Contact
Leadership Development
Management
Virtual Virginia Management Intervention Plans
Management
Webpage Management
BCTC Management
Individual Counseling
Foreign Exchange Student
Management
All Master Schedule DutiesScheduling Current and Next
School Year
Facilitate Group Counseling
Coordinate Special Events;
eg. Fin. Aid. Night, Alumni Brunch,
SAT Prep Class, Info. Nights
At-Risk Student Tracking
ASVAB Testing
Liaison to Gifted Program
SOL & On-Time Graduation
Tracking
Assessment of Goals Tied
to School Improvement
8th Grade & 12th Grade
Transition Planning
August 2015
Date
Aug. 25
Aug. 27
Aug. 19
Aug. 21
August
August 24
Aug. 25
Time
1-6:00 pm
8-11 am
9-10:30 am
9-10 am
Ongoing
All Day
All Day
September 2015
Date
Time
September 8
First Day of School
SeptemberOngoing
College Application Process
RAMP Alignment Preparation
& Assessment
Planning & Implementation
Early College Scholars
of Academic & Career Plans Coordination
Activity
Registration-pay fees & pick up schedules
Freshmen Orientation
Monthly Counselor Mtg.
Monthly Mtg. w/Dr. Bishop & Julie Ellis
Review/Adjust Schedules
Peggy will begin with 504’s for teachers & will send around
Pam’s Birthday
Audience
Sophomores-Seniors
Freshmen
Counselors
Counselors/Bishop/Ellis
Counselors
Counselors
Pam Nixon
Activity
First Day!
Senior Conferences- Counselors meet individually with each senior
Audience
Everyone
Seniors
November
Sept. 22
Sept. 22
Sept. 24
Sept. 25
Sept. 29
Sept. 30
September
September
SeptemberNovember
(ongoing)
September
October 2015
Date
SeptemberNovember
to discuss post high school plans.
Blocks: 1,2, & 4
7-8:30 pm
9-10:30 am
9-10 am
TBD
All lunch waves
Ongoing
Time
Ongoing
VA Wizard Sessions (by 10th homerooms?)
Back to School Night
School Counseling Dept. Meeting
Monthly Mtg. w/Dr. Bishop & Julie Ellis
Sophomore Classroom Guidance-Virginia Wizard
Counselor Corner-roughly every other Wed. (see schedule)
Early College Scholars – students complete paperwork, enter data
in PowerSchool
Meet with At-Risk Seniors First & Mail Home At Risk Letters
Complete all 504 updates
Plan, advertise, and collect money for PSAT
Oct. 3
Oct. 7
First Week
Oct.
First Week Oct.
7:30 am-12:45 pm
All lunch waves
Rotating Block
Activity
Senior Conferences & AACP Mtgs.- Counselors meet
individually with each senior to discuss post high school plans.
Meet with 10th to formulate AACP’s.
SAT- NKHS
Counselor Corner-roughly every other Wed. (see schedule)
First Generation Group begins
6:30-8:30 pm
SAT Prep Class Begins
October 7 & 28
Oct.14
Oct. 20
Oct. 21
Oct. 22
Oct. 22
Oct. 27
Oct. 29
Oct. 29
Oct. 30
Late Oct.-Early
Nov.
OctoberNovember
All lunch waves
8 am-11:15-ish am
VA/US Classes
Half Day
9-9:50 am
3:00 pm
Hlth & PE Classes
9-9:50 am
10-11:30 am
9-10 am
TBD
Counselor Corner-roughly every other Wed. (see schedule)
PSAT
Junior Classroom Guidance – “Timeline Activity”
Professional Development Day
Gifted Session: MBTI/Kiersey Assess.
School Counseling Advisory Council Mtg.
Freshman Classroom Guidance- All GPA’s Not Same
Gifted Session: MBTI/Kiersey Results
Monthly Counselor Mtg.
Monthly Mtg. w/Dr. Bishop & Julie Ellis
RCC Visit
Ongoing
Complete all 504 updates
Sophomores
Counselors
Counselors/Bishop/Ellis
Sophomores
All students
Counselors (Nixon)
Student with 504,
Parents, Faculty, &
Admin.
All students
Audience
Seniors and Sophomores
Students taking the November
SAT
All students
Freshmen/Sophomores/Juniors
Juniors
Faculty
Gifted Freshmen
Committee Members
Sophomores
Gifted Freshmen
Counselors
Counselors/Bishop/Ellis
Sophomores
Juniors/Seniors
All students
Counselors, Group Members
Student with 504, Parents,
Faculty, & Admin.
Schedule visits to BCTC for current 10th
Late Oct/Nov.
November 2015
Date
SeptemberNovember
Early Nov. TBD
Nov. 3
Nov. 4 & 18
Nov. 10
Nov. 11
Nov. 11
Nov. 12
Oct.-Nov.
Nov. 7
November
Late Nov.
November
Nov. 24th
December 2015
Date
First Week of
Dec.
Dec. 3
Dec. 4
December
December
Time
Ongoing
12-7 pm
All lunch waves
5-7 pm
Half Day
6-7 pm
6:30-8:30 pm
7:30 am-12:45 pm
Rotating Block
8:30-10:30 am
Must be completed
by this date
Time
Bl 1,2, 4
9-10 am
9-10 am
Ongoing
Dec. 8
7-8 pm
Dec. 10
Dec.15 or 16
9-9:50 am
TBD
Activity
Senior Conferences & AACP Mtgs.- Counselors meet individually
with each senior to discuss post high school plans. Meet with 10th
to formulate AACP’s.
BCTC and RCC Visits
No School-Parent Conferences
Counselor Corner-roughly every other Wed. (see schedule)
College Fair & End of Q1
Norma Runs Q1 F List for Follow Up Mtgs.
Professional Development Day
Rising 9th Scheduling Night
SAT Prep Class-TBD
SAT-NKHS
Group
Instant Alert about Scheduling First Week of Dec.
Warning Letters to At Risk Seniors during Student Support
Committee Mtg.
Complete all 504 updates
Sophomores
Audience
Seniors & Sophomores
Sophomores
Parents
All students
All students/parents
Faculty
Current 8th
All students
11th/12th
Counselors, Group
Members
Freshmen-Juniors
Seniors
Student with 504,
Parents, Faculty, &
Admin.
Activity
Take current 9-11 HR’s into Labs for scheduling for ’15-’16 or use
Chromebooks
School Counseling Dept. Meeting
Monthly Mtg. w/Dr. Bishop & Julie Ellis
BCTC Applications Out
Course Registration Follow Up (those who didn’t register online &
8th)
Chesapeake Bay Governor’s School (CBGS) Interest Meeting/Apps
Out
Gifted Session: Scheduling & Planning for High School
Alumni Panel for Students
Audience
Current Freshmen Juniors
Counselors
Counselors/Bishop/Ellis
Sophomores & Juniors
Students who did not
register or register fully
Eighth & Freshmen
Gifted Freshmen
Students
December
TBD
Small Group Freshmen Mtg.
Freshmen
January 2016
Date
Jan. 4
Time
Audience
All Students/Faculty
Jan. 4-8
Ongoing
Jan. 10
Jan. 12, 13, or
14
Jan. 13 & 27
Jan. 14
Jan. 18
Jan. 22
Jan. 25
Jan. 28
Jan. 29
Jan. 29
Feb. 1
Jan. TBD
All Day
6-7 pm
Activity
First Day Back from Winter Break
Counselor Corner-roughly every other Wed. (see schedule)
Wrap up meeting with those unregistered and address scheduling
issues for sem. 2
Norma’s Birthday (42-again!)
PTSO- Financial Aid Night
Counselor Corner-roughly every other Wed. (see schedule)
Gifted Freshmen Session-“The SAT & 4-Yr Planning”
Student & Faculty Holiday
Peggy will begin with 504’s for teachers & will send around
Email Sem. 2 teachers RE Classroom Guidance
Monthly Counselor Mtg.
Monthly Mtg. w/Dr. Bishop & Julie Ellis
Exams 1 & 2
Exams 3 & 4
SAT Prep Class (for March 5th test)
All Students
Gifted Freshmen
Jan. 29-Feb. 2
Jan. 29
October-June
All lunch waves
9-9:50 am
OFF
9-10 am
9-10 am
Half Day
Half Day
6:30-8:30pm
3 pm
Late Jan.
February 2016
Date
Time
Feb. 1-5
Feb. 1
Half day
Feb. 2
Teacher Workday &
Peggy’s Birthday
Feb. 3
Week of Feb.
1
Feb. 10 & 24 All lunch waves
Feb. 15
OFF
Assess sem. 1 failures and make schedule adjustments
Chesapeake Bay Governor’s School Applications Due
AACP Mtgs.- Counselors meet individually with each senior to
discuss post high school plans. Meet with 10th to formulate AACP’s.
Enter fall SOL data into spreadsheet
Students who did not
register or register fully
Norma Lewis
All Students/Parents
Counselors
Spiak
Counselors
Counselors/Bishop/Ellis
Students
Students
Students taking the
March 8th SAT
All students
Freshmen
Sophomores
All students
Activity
National School Counseling Week (Yay us!)
Exams 3 & 4
Make necessary scheduling changes due to failures
Audience
Everyone! (esp us)
Students
Counselors
Start of Sem. 2
Transcripts to all colleges seniors applied to
Students/Faculty
Seniors
Counselor Corner-roughly every other Wed. (see schedule)
Student & Faculty Holiday
All students
Feb. 25
Feb. 26
February
Early Feb.
9-10:30 am
9-10 am
TBD
Ongoing
Monthly Counselor Mtg.
Monthly Mtg. w/Dr. Bishop & Julie Ellis
CBGS MAP, VPT Testing, Interviews & Writing Scheduled
Update At Risk Lists-Mail letters and meet with seniors who are
graduation risks/possible Diploma changes assessed
Assess SOL progress and help determine SOL writing re-takes
Advertise ASVAB in March
Junior Classroom Guidance – “Timeline Activity”
BCTC Applications Due
See all Juniors for Academic Advising & Mtgs. with Sophomores for
AACP’s
Local Scholarships really start to kick into gear!
Counselors
Counselors/Bishop/Ellis
Freshmen
Seniors
Early Feb.
Mid-February
Feb. 23
February
Feb.-March
TBD
Feb.-June
Ongoing
Audience
Sophomores
English 10 Classes
8-11 am
7:45 am-12:45 pm
Hlth/PE 9 Classes
All lunch waves
9-10:15 am
Activity
Take Sophomores to Visit RCC
Interims Out
Norma Runs Q3 F List for Follow Up Mtgs.
Sophomore Classroom Guidance – “Minute to Win It-Choices”
ASVAB
SAT-NKHS
Freshman Classroom Guidance- All GPA’s Not Same
Counselor Corner-roughly every other Wed. (see schedule)
ASVAB Test Interpretation
Mar. 24
2-3 pm
Monthly Counselor Mtg.
Counselors
Mar. 25
9-10 am
Monthly Mtg. w/Dr. Bishop & Julie Ellis
Counselors/Bishop/Ellis
March 1-25
Ongoing
Juniors/Sophomores
March-June
Ongoing
See all Juniors for Academic Advising & Mtgs. with Sophomores for
AACP’s
BCTC Application Process-finalizing those admitted & scheduling
Mar. 28-Apr.
1
March
OFF
Spring Break
Everyone!
TBD-Norma
Seals & Diploma Meeting
Counselors & Norma
March TBD
TBD
D.E. Placement Testing-BCTC
March 2016
Date
Early March
Mar. 1
Mar. 1
Mar. 2
Mar. 3
Mar. 5
Mar. 8
Mar. 9 & 23
Mar. 24
VA/US Classes
TBD
Ongoing
Time
TBD
Juniors-Seniors
All Students
Juniors
Sophomores & Seniors
Juniors/Sophomores
Seniors
Sophomores
Sophomores-Seniors
Sophomores-Juniors
Freshmen
All students
Sophomores-Seniors
Sophomores-Juniors
April 2016
Date
By Apr. 1
Apr. 6 & 19
Apr. 7
Apr. 12
Apr. 13
Apr. 20
Apr. 21
Apr. 22
Apr. IE Day
April
Time
All lunch waves
8-8:50 am
Half Day
9-10:30 am
9-10 am
Ongoing
April
Ongoing
May 2016
Date
May 4
May 10
Time
All lunch waves
May TBD
Morning and Afternoon
May TBD
May TBD
May-June
May
May 26
May 27
May 30
Day/Evening
June 2016
Date
June 4
Est. June 910
Ongoing
Ongoing
9-10:30 am
9-10 am
OFF
Time
7:45 am-12:45pm
Activity
CBGS Notification of Admission Letter Sent to Applicants
Counselor Corner
Rising 9th Panel/Classroom Discussion
Q3 Ends/Run F List and Set Mtgs., esp w/Seniors
Professional Development Day-Site Visit to Jen
Reports Card Day
School Counseling Dept. Mtg.
Monthly Mtg. w/Dr Bishop & Julie Ellis
Bring Current 9th Into Labs for Va. Wizard Session
Finish seeing all Juniors for Academic Advising & Mtgs. with
Sophomores for AACP’s
Continue to track at risk seniors & juniors
Audience
Freshmen
Activity
Counselor Corner-one this month
Q4 Interims Out-final mtgs. and letters to at risk seniors for
graduation
AP Testing
Audience
Students
Seniors
Freshmen
Counselors
Students
Counselors
Freshmen
Juniors/Sophomores
Counselors
Scholarship Interviews
Scholarship Ceremony
Review 2015-2016 Schedules
Continue to track seniors & juniors progress/final plans
Monthly Counselor Mtg.
Monthly Mtg. w/Dr. Bishop & Julie Ellis
Student & Faculty Holiday
All students taking AP
courses
Seniors
Seniors and Families
Counselors
Counselors
Counselors
Counselors/Bishop/Ellis
Everyone!
Activity
SAT @ NKHS
Senior Exams
Audience
Juniors
Seniors
June 13-17
June 16-17
June 17
May-June
Late June
By June 24
Ongoing
TBD
Ongoing
Graduation Preparation
Underclassmen Exams
Graduation
Review 2015-2016 Schedules
Enter SOL data, send out transcripts, update at-risk, summer
school lists
Update Senior Data – PowerSchool (Diploma, Seals, Grad Plans,
etc)
SUMMARY OF EVENINGS COUNSELORS WORK: (9)
Back to School Night- Sept. 22 7-8:30 PM (All counselors)
College Fair- Nov. 7 5-7 PM (All counselors)
Rising 9th Scheduling Night- Nov. 12 (tent) 6-7 PM (All counselors)
CBGS Info Night- Dec. 9 (tent) 6-7 PM (Peg)
Financial Aid Night- Jan 20 or 21 (TBD) 6-7 PM (All counselors)
BCTC Open House Night
Scholarship Interviews- (Kirsten) TBD
Scholarship Ceremony- TBD (All counselors)
Graduation- June 17 7-8:30 PM (All counselors)
Counselors
Freshmen-Juniors
Seniors
Counselors
Counselors