Reconciliation Action Plan Implementation Committee Terms of Reference Establishment The Reconciliation Action Plan Implementation Committee was formed under the University of Canberra Reconciliation Action Plan 2013-2017. Approval The Terms of Reference were approved at meeting 2014/1 on 19 June 2014; Updated under approval of the Deputy Vice-Chancellor (Education) on 22 October 2014. Purpose To oversee the implementation, review and update of the University’s Reconciliation Action Plan, and to monitor the effectiveness of the actions in the Plan. Responsibilities 1. 2. 3. 4. 5. 6. Membership To oversee and monitor the University’s progress and delivery of the actions in the Reconciliation Action Plan. To provide support and advice regarding implementation of the actions in the Reconciliation Action Plan. To monitor the effectiveness of the actions in the Reconciliation Action Plan through review of performance indicators and reporting lines. To facilitate sharing of information within the University and with relevant community organisations external to the University. To provide an annual report to the University and Reconciliation Australia. To oversee a review and update of the Reconciliation Action Plan. The Reconciliation Action Plan Implementation Committee comprises: Deputy Vice-Chancellor (Education) (Co-Chair) (1 member) A senior member of the Aboriginal and Torres Strait Islander community (Co-Chair) (1 member) Deputy Vice-Chancellor (Research) (1 member) Deputy Vice-Chancellor (Global) (1 member) Heads of Faculties as determined by Council under section 8 of the Act (4 members) Dean of Students (1 member) Vice-President, Governance and Development (1 member) Director, University of Canberra College (1 member) Director, Human Resources (1 member) Director, Student Administration and Planning (1 member) Director, Advancement, Marketing and Communications Executive (1 member) Director, Ngunnawal Centre (1 member) President, University of Canberra Students’ Association (1 student) One Aboriginal and/or Torres Strait Islander student representative who is a currently an enrolled student of the University (1 member) Total membership is 17 members. Alternate Members: The Committee may not make arrangements for alternate members. Co-opted Members: The Committee may make arrangements to co-opt members with specific expertise for a specific period of time. Method of Appointment Deputy Vice-Chancellor (Education) - ex-officio A senior member of the Aboriginal and Torres Strait Islander community (Chair of the Aboriginal and Torres Strait Islander Advisory Group) Deputy Vice-Chancellor (Research) - ex officio Deputy Vice-Chancellor (Global) - ex officio Heads of Faculties as determined by Council under section 8 of the Act – ex officio Dean of Students – ex officio Vice-President, Governance and Development – ex officio Director, University of Canberra College – ex officio Director, Human Resources – ex officio Director, Student Administration and Planning – ex officio Director, Advancement, Marketing and Communications Executive – ex officio Director, Ngunnawal Centre – ex officio President, University of Canberra Students’ Association – ex officio One Aboriginal and/or Torres Strait Islander student representative who is a currently an enrolled student of the University – selected by the Deputy Vice-Chancellor (Education) in consultation with the University of Canberra Aboriginal and Torres Strait Islander Students’ Association Deputy Chair: Where the Chair is not available, a Deputy Chair will be provided from amongst the membership. Term of Appointment The external Co-chair should be changed every two years. The student representative is appointed for a one year term. Re-appointment can only be for one additional term though members can serve further, non-consecutive terms. Secretariat Arrangements The Secretary will be provided by Academic Policy and Review. The Secretary will provide administrative support to the Committee including preparing and distributing agendas and papers, maintaining minutes of meetings of and the website, collating reports and associated material as part of the official University records. Agendas and associated documentation will normally be distributed a week prior to the meeting. Quorum A quorum consists of a majority of members. Where there is no quorum the Committee may still meet to ensure that the work of the Committee continues. Recommendations made at such meetings must be endorsed at a subsequent meeting where a quorum is present. Schedule of Meetings The Committee normally meets 3 times per calendar year. The Committee should not meet unless there is sufficient business to warrant a meeting being held. Special meetings may be called if warranted. Evaluation and Review The Committee should review its Terms of Reference as part of its normal course of business, with amendments to be approved by the Deputy Vice-Chancellor (Education). Notes The Committee may establish working parties to assist its work. Page 2 of 2