Arkansas State University 2015 Homecoming Packet September 28 – October 3, 2015 Homecoming Heroes #AStateHH15 Sponsored by: Follow Student Activities Board: @astatesab @A-State Student Activities Board Homecoming Packet Page 1 2015 A-State Homecoming Event Check List “Homecoming Heroes” Important Reminders & Information SAB Homecoming Director, Elizabeth White Homecoming Schedule Homecoming Judging Information Sportsmanship Award & Photo Contest Information Homecoming 2015 Event Check List: Event #1 - Banner Competition Event #2 – Homecoming Step Show Event #3 – Homecoming Heroes Costume Contest Event #4 – Bubble Ball Soccer Ball Tournament Event #5 - “Howling for a Cause” Event #6 – Spirit Board Competition Event #7 – “Yell Like Hell” Spirit Competition Individual Event Registration Forms Homecoming Packet Page 2 2015 A-State Homecoming Important Reminders “Homecoming Heroes” Below is a list of important reminders to ensure everyone has a fun and exciting 2015 Homecoming experience. Please read each of these reminders carefully. If at any time you should have questions regarding any homecoming event, please email Elizabeth White, SAB Homecoming Director – Elizabet.white@smail.astate.edu If for any reason event details must be changed due to inclement weather, Elizabeth White, SAB Homecoming Director, or Natalie Eskew, Assistant Dean of Students, will contact the individual listed as the primary contact for the individual event. All forms must be turned in to the Leadership Center in the Reng Student Union, Suite 2067 by Tuesday, September 22, 2015, no later than 4:00p. Please note this includes: all event registration forms, Little Mr. & Miss A-State forms, and Homecoming King & Queen Nomination forms. Deadlines will be strictly enforced. The mandatory Homecoming Participant meeting will occur at 4:00p on Wednesday, September 23, 2015, in the St. Francis River Room located on the 3rd floor of the Reng Student Union. One representative from each organization must be present for this meeting. However, Homecoming Court nominees do not need to attend this meeting. Please be respectful of all other organizations and A-State staff members throughout Homecoming Week. Unsportsmanlike or rude behavior will not be tolerated. Please be mindful to pick up after yourself and your organization at each event to ensure we keep the campus of Arkansas State University beautiful! The WolfTracks Yearbook encourages you to download the free app “Replay It” on your smartphone & share your Homecoming pictures with them! You may see your picture featured in the yearbook! Throughout the week of Homecoming, Student Activities Board will be using the hashtag #AStateHH15. We encourage you to do the same by posting, in an appropriate manner, your experience throughout the week. Feel free to include pictures. Absolutely no alcohol is allowed at any Homecoming event. Follow Student Activities Board: @astatesab @A-State Student Activities Board Homecoming Packet Page 3 2015 A-State Homecoming Schedule “Homecoming Heroes” Tuesday, September 22, 2015 4:00 pm Wednesday, September 23, 2015 4:00 pm Thursday, September 24, 2015 9:00 am Friday, September 25, 2015 9:00 am 8:30 am- 5:00 pm 11:00 am 2:00 pm – 4:00 pm Monday, September 28, 2015 10:00 am 11:00 am – 1:00 pm 7:00 pm Tuesday, September 29, 2015 3:00 pm Wednesday, September 30, 2015 NOON 3:00 pm – 5:00 pm Thursday, October 1, 2015 9:00 am 7:00 pm 7:30 pm Friday, October 2, 2015 9:00 am 10:00 am 4:00 pm Saturday, October 3, 2015 All Day 9:00 am 5:30 pm 6:00 pm Event Description Homecoming King & Queen Nomination Forms due Homecoming Packet Due Lil Mr. & Miss Forms Due All Sketches for Spirit Board, Howl for a Cause and Banner Due Event Description Mandatory Homecoming Participant Meeting Event Description Homecoming Court Voting Begins Event Description Homecoming Court Voting Ends Homecoming Court Interviews Step Show CDs due Spirit Board Supplies delivered Location Information Leadership Center, Reng Student Union 2 floor nd Location Information St. Francis River Room Reng Student Union, 3rd Floor Location Information https://webapps.astate.edu/survasu/ Location Information https://webapps.astate.edu/survasu/ nd Boardroom, Reng Student Union 2 floor Leadership Center, Reng Student Union Location to be arranged with group Event Description Location Information Banners due for Banner Competition Kick Off Event Homecoming Step Show Homecoming Heroes Costume Contest Homecoming Court Announcement Leadership Center, Reng Student Union Reng Student Union, 1st floor Convocation Center Convocation Center Convocation Center Event Description Bubble Ball Soccer Tournament Event Description “Howl for a Cause” Competition Judging A-State Food Pantry Open House Event Description Red Wolf Center Grassy Bowl Area Location Information Student Activities Center Next to the Student Activities Center Location Information Homecoming King and Queen Voting Begins https://webapps.astate.edu/survasu/ DJ King Vic and Food Trucks -bring student ID University Loop University Loop Bonfire & Yell Like Hell Spirit Competition Event Description Homecoming King & Queen Voting Ends Spirit Boards Drop – off A-State Soccer vs Georgia State Event Description Tailgating Unity Park Ribbon Cutting Homecoming Court Announced Pre- Game A-State vs. Idaho Kickoff Homecoming Packet Page 4 Location Information https://webapps.astate.edu/survasu/ University Loop A-State Soccer Complex Location Information The Pines, Centennial Bank Stadium Greek Village Centennial Bank Stadium 2015 A-State Homecoming Judging Considerations “Homecoming Heroes” Below are suggestions to consider when preparing for the variety of Homecoming events. While some descriptions may not apply to each event, these considerations will be given to the judges for applicable events to take into consideration when judging. Creativity: How intriguing and creative is every aspect of the entry? Does the entry represent intricate detailed efforts? Does the entry clearly indicate what organization decorated/created it? Originality: How unique is the entry overall? How intriguing & unique is the entry being judged? Adherence to Theme: Does the entry clearly represent & incorporate the Homecoming theme? Does the entry provide a clever interpretation of the theme? Is the entry respectful, appropriate, and tasteful? Appeal & School Spirit: Does the entry showcase the organization’s school spirit, and appeal to the crowd? Does the entry reflect the history, traditions, and spirit of the University? Does the entry appeal to the general A-State population? What are the judges’ overall impressions of the entry? Crowd Appeal: Does the entry engage, excite, and appeal to the entire audience? Does the entry reflect the history, traditions, and spirit of the University? What is the judges’ overall impression of the entry? Time: Does the entry/participant meet the time requirements outlined for the event? Judging Category Breakdown if applicable: Registered Student Organization, Greek Male, Greek Female, Overall Winner Homecoming Packet Page 5 2015 A-State Homecoming Sportsmanship Award “Homecoming Heroes” This award is given to the student organization that exhibits the ideals of sportsmanship, including civility, honesty, unselfishness, respect, and responsibility throughout the entire week of the many Homecoming festivities. This includes not only the sportsmanship qualities during events toward other organizations and A-State staff and students; but also, on social networking sites. It is our hope that all individuals will show pack pride not only at each event and encourage all groups participating in each event to make Homecoming 2015 a positive experience for all involved; but also, throughout the week when events are not occurring. This award will be announced during the Homecoming football game on Saturday, October 3, 2015. The selection of the award will be at the discretion of the Leadership Center staff. Homecoming Photo Contest The photo hunt is on, and we want you to take your best Homecoming picture to help us celebrate Homecoming 2015. One winner will be chosen from the following categories each day: most pack pride shown in photo, best use of the Homecoming theme in photo, and best picture from that day’s event. To win you must: Follow & tag @astatesab in your instragram photo Use the Homecoming hashtag #AStateHH15 Keep all pictures appropriate and tasteful Pictures can be of individuals, groups or action shots but only the individual posting the photo will receive the winning prize. Homecoming T-shirt Sales The Homecoming t-shirt sales will be held Monday, Tuesday, and Wednesday in the Reng Student Union Campus Information Booth from 11:00 am – 1:00 pm while supplies last. Only cash or checks (made payable to Arkansas State University) will be accepted for t-shirt sales. Homecoming Packet Page 6 “Banner Competition” Monday, September 28, 2015 at 10:00 am Location: Leadership Center, Reng Student Union 2nd Floor Competition Rules 1. A sheet will be provided to each organization wishing to participate in the event. The sheets will be distributed during the mandatory Homecoming meeting on Wednesday, September 23, 2015. 2. Banner must display the theme and spirit of Homecoming and Arkansas State. Also, the name of the organization must be displayed on the front of banner. 3. Banners must be designed to hang horizontally. 4. No oil paint, Elmer’s glue, or glitter will be accepted. 5. No heavy, sharp, or otherwise, dangerous objects will be permitted. Objects cannot protrude off banner more than a quarter of an inch (.25”). It is not required to add any objects to the banner. 6. Banner must be turned in by 10:00 am on Monday, September 28, 2015, to the Leadership Center located on the 2nd floor of the Reng Student Union, Suite 2067. Banners must be submitted dry. 7. Banners will be displayed at the A-State football game. Any organization that wishes to keep their banner should take the sheet down immediately following the game. All others will be discarded during stadium clean up. 8. A complete sketch of the banner should be submitted with the packet on September 22, 2015. 9. Judging will occur on Monday, September 28, 2015, and winners will be announced on Monday, September 28, 2015, during the Homecoming Step Show. Judging Components Creativity Originality Appeal & School Spirit Adherence to Theme Maximum Points 10 10 10 10 Homecoming Packet Page 7 “Banner Competition” Monday, September 28, 2015 at 10:00 am Location: Leadership Center, Reng Student Union 2nd Floor Registration Form (please print) Name of Organization or Individual: _____________________________________ Contact Person: _____________________________________________________ Phone: ____________________________________________________________ Email: ___________________________________________@smail.astate.edu Reminder: A complete sketch of the banner should be submitted with the packet on September 22, 2015. Should you be attaching any objects to the banner please note them below for approval by SAB. This form must be turned in on September 22, 2015, in order to compete. Homecoming Packet Page 8 Homecoming Step Show Monday, September 28, 2015 at 7:00 pm Location: A-State Convocation Center Competition Rules 1. All students and student organizations are encouraged to participate, but each student organization is allowed to sponsor only one performance. 2. All participating individuals and organizations must be present and ready to perform at the Convocation Center by 6:15 pm on September 28; however, the Convocation Center will be available for rehearsal starting at 5:00 pm. Only individuals directly involved in the group’s step show performance (music individual included) will have access to the Convocation Center. All other individuals should enter at the Red Entrance when the doors open at 6:30p. No seats will be allowed to be saved. 3. The show must be no longer than 12 minutes in length. Points will only be deducted if an organization goes over the 12 minute time limit. No deductions will occur if the show remains within the 0-12 time allotment. 4. Participants will draw for the performance order during the mandatory Homecoming meeting, and participants will then do their walk through in the reverse order during the rehearsal time if they are choosing to do a walk through. The walk through will primarily be used to check music and positioning of each portion of the participants’ show, but will not be used to practice the entire routine. The Leadership Center is working closely with the Convocation Center staff to ensure that the sound check and music is smooth. Each organization will be allowed seven minutes to do their walk through. Only the organization that is practicing during that time will be allowed in the building. All participants will be invited back into the building at 6:15 pm at the Green Entrance. Only those participating in the program will be allowed to enter via the Green Entrance all other guests will enter through the Red Entrance. 5. Music should be on both a formatted CD as well as an Ipad/Iphone. One copy of the formatted CD must be turned in to the Leadership Center by 11:00 am on Friday, September 25, 2015. The organization may choose which format they prefer to use on the event day during the music test at the Convocation Center. All songs played must be edited for content and must not have any profanity. The individual running your sound should be prepared to do the walk thru and to sit in the booth with the sound tech during the performance. 6. Attire during the event should remain tasteful and appropriate for this type of performance. 7. Be respectful of all participating organizations, judges, and A-State staff! Disrespectful and unsportsmanlike conduct will not be tolerated, and groups may be disqualified. 8. Below is an example judging sheet. Judging Components Maximum Points Creativity 10 Originality 10 Sportsmanship 10 Precision of Step 10 Judging Components Adherence to theme Crowd Appeal Time Frame Homecoming Packet Page 9 Maximum Points 10 10 10 Homecoming Step Show Monday, September 28, 2015, at 7:00 pm Location: A-State Convocation Center Registration Form (please print) Name of Organization: __________________________________________________________________ Contact Person: ________________________________________________________________________ Phone: ____________________Email:____________________________@smail.astate.edu Number of Participants: _________________________________________________________________ If you are stepping in conjunction with another organization, list the name: _____________________________________________________________________________________ List and describe any props that will be used during the step show. The SAB Advisor must approve all props before the event. A SAB representative will provide the contact person listed above with a list of approved props by Friday, September 25, 2015, at 5:00 pm. If a prop is not approved but used during the performance, the organization will be disqualified. Please try to be as specific & detailed as possible. Please note: all approved props must be free standing. Props may not be attached to chairs, rails, walls, etc. within the Convocation Center. All organization’s props are to be removed from the Convocation Center immediately following the Homecoming Step Show. If you are choosing to discard your props the organization must do this and not leave it in the Convocation Center. Should you be using any mascots, individuals that are not a part of your organization, etc. those should be noted below as well. Name of Prop Description of Prop SAB Approval This form must be turned in on September 22, 2015 in order to compete. Homecoming Packet Page 10 “Homecoming Heroes” Costume Contest Monday, September 28, 2015 During Homecoming Step Show Event Location: A-State Convocation Center 1. All student participants are encouraged to have one individual participate in the “Homecoming Heroes” Costume Contest held Monday, September 28, 2015, during the Homecoming Step Show event, which begins at 7:00 pm. 2. The participant may dress up as any “hero” the individual chooses. However, in an effort to avoid having multiple individuals dressed as the same hero please provide the first and second choice listed on the registration form. SAB will confirm which option is to be used during the mandatory meeting. 3. This competition is not in conjunction with the Homecoming Step Show event, thus organizations that choose not to participate in the Homecoming Step Show event will still be able to compete in the costume contest. 4. The designated individual should also arrive at the Green Entrance to the Convocation Center and check in with the SAB representative located at that entrance at 6:30 pm. 5. The individual participating in the costume contest cannot change after Monday, September 28, 2015, at 10 am. If the individual you originally listed on the registration form is no longer able to participate and you wish to switch participants please email Natalie Eskew at neskew@astate.edu prior to the time listed above. Judging Components Creativity Use of theme Appearance Maximum Points 10 10 10 Homecoming Packet Page 11 “Homecoming Heroes” Costume Contest Monday, September 28, 2015 During Homecoming Step Show Event Location: A-State Convocation Center Registration Form (please print) Name of Organization: __________________________________________________________________ Contact Person: ________________________________________________________________________ Phone: ____________________Email:____________________________@smail.astate.edu Name of Participant: __________________________________ Email of Participant: ___________________________________@smail.astate.edu 1st hero choice: _______________________________________ 2nd hero choice: _______________________________________ Homecoming Packet Page 12 Bubble Ball Soccer Tournament Tuesday, September 29, 2015, starting at 3:00 pm Location: Red Wolf Center Grassy Bowl Bubble Ball Mania is a highly unique experience that will create a fun and hilarious competition for any group. Student Activities Board has contracted the Bubble Ball Mania company to run and referee the entire event. This tournament will be a double elimination five on five tournament with each game lasting approximately twenty minutes. There will be (2) seven to eight minute halves with a two to three minute half time. Pictures, videos, and frequently asked questions can be found by visiting their website www.bubbleballmania.com. 1. Participants do not have to know how to play soccer in order to play in the tournament. While Bubble Ball is based on soccer, modifications have been made for fun and safety. 2. Each player will be required to sign a liability waiver immediately prior to the start of the tournament. 3. Teams can be co-ed. Student organizations may sponsor one team. Each team may consist of members and non-members of the sponsored organization. 4. Anyone with a condition, medical or otherwise, that can be aggravated or worsened by strenuous activity or physical contact will not be allowed to participate in Bubble Soccer. 5. Players are required to clean the inside of their bubbles after play. Players will also be given the opportunity to clean their bubbles before play. Cleaning supplies will be provided. 6. Your entire team must arrive by 3:00 pm to attend the team meeting and to ensure you have the proper attire, are comfortable in your bubble suit, and you are aware of the field setup and rules. Additional time will not be allotted for late arrivals and all members participating in the event must be present during this meeting to play in the tournament. 7. Please note, Bubble Ball employees have any right to add to and/or modify in any way the list of rules, and will ensure all are aware of these prior to start of the game. They also have the right, as do referees, to remove anyone from the playing field or end a game should they feel safety is being compromised. Your cooperation is appreciated. 8. Awards will be given for first, second, and third place in the tournament. Homecoming Packet Page 13 Bubble Ball Soccer Tournament Tuesday, September 29, 2015, starting at 3:00 pm Location: Red Wolf Center Grassy Bowl Registration Form (please print) Name of Organization: __________________________________________________________________ Team Name: __________________________________________________________________________ Contact Person: ________________________________________________________________________ Phone: ____________________Email:____________________________@smail.astate.edu Number of Participants (must have between 5-8): _________________________________________________________________ * Group does not have to list the participant names in the registration form, only the organizations participating on a team. This form must be turned in on September 22, 2015 in order to compete. Homecoming Packet Page 14 “Howl for a Cause” Competition Wednesday, September 30, 2015, at NOON Location: Student Activity Center (SAC) Competition Rules 1. All students and organizations are encouraged to participate in this community service event to support the A-State Food Pantry. You do not have to participate in the competition to donate items or watch the structure judging. Please note the example photos from last year. These are only examples and groups are encouraged to make their structure their own unique design. 2. Any items from the list below can be used in the building of the structure. It is also encouraged to gather additional canned food items to donate outside of what you may need for the structure. Canned soups – chili, beef, chicken noodle tomato, cream, vegetable Canned meat – tuna, chicken Canned vegetables – carrots, corn, tomatoes, green beans Canned beans – black-eyed peas, lentils, kidney beans, pork and beans, black beans Boxed meals – chicken flavored, beef flavored, lasagna Canned fruit, peanut butter, jelly, macaroni and cheese, pasta, rice, mashed potato mix Cereal – oatmeal, kids cereal Beverage mixes- tea, coffee Snacks – granola bars, crackers Can openers (new in package) Reusable shopping bags 3. All labels must remain visible on the can or box in order to be judged. Cans and boxes cannot be disfigured in any way including, but not limited to: painting, construction paper sleeves, removal of labels, etc. (The food banks need to know what they are receiving in order to distribute the items). 4. No adhesive, glue or tape can be used to secure items together. Sculptures must be freestanding. You may only use cardboard to separate layers if needed. However, cardboard cannot be part of your design. 5. Organizations will have approximately a 7 feet x 7 feet space to construct their structure. A sign, no larger than 11 inches x 17 inches, should be clearly displayed on the structure recognizing the student organization. 6. A rough sketch of the structure should be submitted with the packet on September 22, 2015. 7. Each organization must have at least five (5) members help load cans into the food bank truck at the conclusion of the event at approximately 12:30 pm. If organizations do not have individuals assisting, they may be disqualified. 8. Organizations will have from 9:00 am – 11:45 am to build their structures. Judging will occur at Homecoming Packet Page 15 noon and winners will be announced on SAB Social Media with pictures of all participants and winning structures. 9. Example photos of the canned food structure building contest from Homecoming 2014 will be available in an album created on the Student Activities Board Facebook page - @A-State Student Activities Board. 10. Below is an example judging sheet: Judging Components Creativity Originality Adherence to theme Appearance & School Spirit Maximum Points 10 10 10 10 Homecoming Packet Page 16 “Howl for a Cause” Competition Wednesday, September 30, 2015, at NOON Location: Student Activity Center (SAC) Registration Form (please print) Name of Organization or Individual: _____________________________________ Contact Person: _____________________________________________________ Phone: ____________________________________________________________ Email: ___________________________________________@smail.astate.edu Reminder: A rough sketch of the structure should be provided below. This form must be turned in on September 22, 2015, in order to compete. Homecoming Packet Page 17 “Yell Like Hell” Spirit Competition Thursday, October 1, 2015, at 7:30 pm Location: University Loop and Honors Avenue Competition Rules 1. All students are encouraged to participate. Organizations will need to prepare a chant or cheer to show the spirit and pride of Arkansas State. 2. The overall spirit award will be given to the organization that shows the most spirit during the 3 minute spirit session each individual organization will be provided. 3. Organizations will have the opportunity to have a designated 3 minute increment to individually show their pride without any other interference from other organizations. Organizations will perform in alphabetical order. 4. Please be respectful of speakers during the bonfire and performances and avoid yelling/chanting when necessary. 5. It is very important that your group is by the stage when the group in front of you is walking up to perform. The order will be given during the mandatory meeting. Should your group decide to no longer participate please notify SAB at sab@smail.astate.edu no later than Thursday, October 1 at Noon. 6. Unsportsmanlike conduct towards other organizations will not be tolerated. 7. Food trucks will be open for food starting at 7:00 pm. A portion of the Yell Like Hell contest will begin at 7:30 pm, and the bonfire will be lit at approximately 8:00 pm with the remainder of the contest to follow. 8. Below is an example scoring sheet. Judging Components Appeal & School Spirit Creativity of Chant Originality of Chant Crowd Appeal Time Frame (3 mins or less) Adherence to theme Maximum Points Possible 10 10 10 10 10 10 Homecoming Packet Page 18 “Yell Like Hell” Spirit Competition Thursday, October 1, 2015, at 7:30 pm Location: University Loop and Honors Avenue Registration Form (please print) Name of Organization or Individual: _____________________________________ Contact Person: _____________________________________________________ Phone: ____________________________________________________________ Email: __________________________________________________@smail.astate.edu This form must be turned in on September 22, 2015, in order to compete. Homecoming Packet Page 19 Spirit Board Competition Friday, October 2, 2015 Location: University Loop Competition Rules 1. All organizations are encouraged to participate in the Spirit Board Competition. Only one board can be submitted per organization. Note the example pictures on the following page. 2. All student organizations participating in the Spirit Board Competition will be provided an 8’x4’ MDF board. The organization will be responsible for brushes and paint to use on the board. The Leadership Center will arrange a time between 2:00 pm – 4:00 pm for the supplies to be delivered on Friday, September 25, 2015. 3. The Spirit Board must be decorated so they can be placed VERTICALLY. Paint is the only product that should be used to decorate the spirit board. No glitter or 3-D objects may be used to decorate the spirit board. Spirit Boards must be submitted dry. Wet paint will not be accepted, so please allow time for the board to dry completely. Any Spirit Board not decorated to these specifications will be disqualified. Spirit Boards should be submitted at 10:00 am to the University Loop area behind the Delta Zeta Sorority house. The Leadership Center staff will attach braces to the board for them to be displayed properly. 4. Teams have no limit to the number of participants; however, only members of the organization may participate in crafting the organization display. Any organization found engaging in activity that is deemed inappropriate or destructive in any way will be disqualified and referred to Judicial Affairs. 5. The Spirit Board display must clearly incorporate the name of the organization in order to be eligible for judging. 6. Groups are required to submit a sketch of the Spirit Board with the Homecoming Packet on September 22, 2015. 7. Example photos from the 2014 Homecoming Spirit Boards will be placed in an album on SAB’s Facebook page, @A-State Student Activities Board. 8. After the Spirit Boards are assembled by the Leadership Center staff they will be displayed along University Loop until the Homecoming Game on Saturday, October 3, 2015. Judging will be Friday, October 2, 2015. The winners will be announced during the Homecoming Football game on Saturday, October 3, 2015. All Spirit Boards must be picked up by 9 am on Monday, October 5, 2015. Judging criteria: Judging Components Maximum Points Creativity 10 Originality 10 Appeal & School Spirit 10 Adherence to them 10 Homecoming Packet Page 20 Spirit Board Competition Friday, October 2, 2015 Location: University Loop Registration Form (please print) Name of Organization or Individual: _____________________________________ Contact Person: _____________________________________________________ Phone: ____________________________________________________________ Email: ___________________________________________@smail.astate.edu Reminder: A complete sketch of the Spirit Board should be submitted with the packet on September 22, 2015. Please remember that the Spirit Board should be designed VERTICALLY. This form must be turned in on September 22, 2015, in order to compete. Homecoming Packet Page 21