Date: 20/05/15
Your Ref:
Our Ref:
Ask for: Karen Britton
Direct dial: 01227 862196
E-mail: Karen.britton@canterbury.gov.uk
Dear Sir,
Canterbury City Council Local Plan Examination Pre-hearing Meeting:
Council consultation letters regarding earlier representations
I refer to the points and queries raised at the Pre-Hearing Meeting on 13th
May 2015 concerning the content of the City Council’s consultation letters
with regard to the status of representations made at earlier stages in the
local plan process. In particular it was suggested by some of the attendees
at the pre-examination hearing that they or people they knew had been led to
understand that representations made in relation to earlier consultations
would be carried forward and that they would therefore not need to make
further representations at subsequent stages.
In accordance with its indications at the Pre-hearing meeting the City Council
sets out herein a response to the matters raised for the benefit of the
examination.
As the Inspector will be aware the City Council has provided the relevant
documents to the examination as Core Documents (CDLP 3.1 et seq) under
the heading “Local Plan Consultation”. These include in particular the
Statement of Community Involvement - April 2007 (CDLP 3.1); Local
Development Framework Core Strategy Options Stage Consultation
Statement January 2010 (CDLP 3.2); Canterbury District Local Plan
Preferred Option Consultation Draft Consultation Statement 12 June 2013
(CDLP 3.3); Canterbury District Local Plan Publication Draft Consultation
Statement May 2014 (CDLP 3.4); and Canterbury District Local Plan
Submission draft Consultation Statement 18 November 2014 CCC (CDLP
3.5).
In addition the City Council has carried out a review of consultation letters
that were sent to those making representations.
As set out in the Local Plan Consultation documents referred to above, at
each stage of local plan preparation the Council has contacted those
consultees held on the database which includes persons / organisations
who
a) have asked to be kept informed of the local plan
b) have made comments on the local plan and
c) are statutory consultees.
The advice given to consultees and letters that were sent out in relation to
the consultations carried out are available within the Consultation Statements
referred to above. The consultation statements also attach the public notices
that were published and articles within Kentish Gazette and District Life
magazine together with copies of posters.
It is understood that the concerns raised do not relate to the consultation
carried out in respect of the Core Strategy Options Report conducted in 2010
but to the subsequent plan consultations in 2013 and 2014.
For ease of reference the pro-forma letters in relation to the 2013 and 2014
consultations therefore are reproduced in the following appendices attached
hereto, in chronological order. In addition the letter notifying the public that
the plan had been submitted is also attached.
Appendix 1 contains the general letter and email text setting out the details of
the Preferred Options Local Plan - June 2013.
Appendix 2 contains the general letter and email text setting out the progress
on processing the representations – January 2014.
Appendix 3 contains the general letter setting out the details of the
publications draft which was also included in the emails – June 2014.
Appendix 4 contains the general letter notifying the public of submission–
November 2014.
It is noted that there is reference within the June 2014 general letter and
email following the invitation to make comments on the draft plan that “only
representations received by the closing date will be considered by the
Inspector. If you wish to appear at the Examination, you will need to make
comments at this stage, although the Inspector will have access to
comments made at previous stages. Comments made at this stage will be
forwarded to the Planning Inspector for consideration as part of the
Examination”. It is understood that this is the text that Mr Baker specifically
referred to at the pre-hearing meeting.
In accordance with this advice the Inspector does indeed have access to
those comments made at an earlier stage as do the public. The comments in
this letter and indeed in the letter read as whole cannot, in the Council’s
view, reasonably be read to suggest that this advises people wishing to
make comments on the latest version of the plan should rely upon earlier
representations and not comment on the latest version of the plan.
Specific reference was also made at the pre-hearing meeting to information
or a letter published in the Kentish Gazette. The Council is unfortunately not
clear what is being referred to or indeed which letter. The Council is seeking
to obtain a copy of the letter from consultees. It has also been unable to
identify any correspondence sent to Ms Blatherwick’s son.
The Council has not at this point been able to identify a specific letter
published in the Kentish Gazette. The Council has published its legal
notifications within the Kentish Gazette which are contained in the
Consultation Statements and has also considered the articles and press
statements within both the Kentish Gazette and District Life magazine. Again
none of the wording in these publications supports the contentions being
made.
The Council has at every stage of the plan process which has had to evolve
in light of changing legislation and plan procedures as well as Government
policy sought to and achieved extensive and thorough public engagement.
The documents that are before the Inspector clearly show this.
The Council is also committed to assist the Inspector as best it can with the
examination as well as the public and if further concerns are raised or further
evidence is submitted the Council will of course respond accordingly.
Yours sincerely,
Karen Britton
Planning Policy Manager
Appendix 1
Date:
Your Ref:
Our Ref:
Ask for:
Direct dial:
Direct fax:
E-mail:
19.06.13
LP/POC/GEN
Planning Policy
01227 862199
planning.policy@canterbury.gov.uk
Dear Consultee,
Canterbury District Local Plan Preferred Option Consultation Draft
I am writing to inform you that the Canterbury District Local Plan Preferred
Option Consultation Draft June 2013, Sustainability Appraisal and
Canterbury Landscape Character and Biodiversity Assessment will be out for
public consultation from 20 June 2013 until 5pm Friday 30 August. All
comments need to be received by this date as the City Council may not be
able to consider comments received after 5pm 30 August.
The Local Plan will provide the overall spatial development strategy for the
Canterbury District up to 2031 and will set the levels of development
required. Copies of these documents together with other supporting
documents can be viewed at the council’s website
https://www.canterbury.gov.uk/planning/planning-policy/ and during normal
office hours at the following locations:
 Canterbury City Council (Main Office) Military Road Canterbury 8.30am-5pm
 Herne Bay Divisional Office, William Street, Herne Bay 8.45am-4.45pm
Copies are also available to view during normal opening hours at:
 Canterbury Library – The Beaney, High Street, Canterbury
 Herne Bay Library – 124 High Street, Herne Bay
 Sturry Library – Chafy Crescent, Sturry
 Swalecliffe Library – 78 Herne Bay Road, Swalecliffe
 Whitstable Library – 31-33 Oxford Street, Whitstable
 The mobile Library
Comments can be made


online at http://canterbury-consult.objective.co.uk/portal or
by completing the comments form and emailing to
planning.policy@canterbury.gov.uk or by post to Planning Policy
Team, Canterbury City Council, Military Road, Canterbury CT1 1YW.
If you wish to purchase copies of the documents please contact the planning
policy team, the costs are set out below:
 Canterbury District Local Plan Preferred Options Consultation Draft £50
and £35 for local residents (on production of proof of local address)
 Sustainability Appraisal Non-Technical Summary £10
 Landscape Character and Biodiversity Appraisal CD - £25, hard copy £50
For other background documents please contact the planning policy team.
We will keep you informed about the preparation of our Local Plan and other
related planning documents that we produce. On occasions we may share
your contact details with other departments within the Council so that they
can tell you about other consultations or information that might interest
you. If you do not want to receive any information from Canterbury City
Council, other than that relating to the Local Plan and related planning
documents, then please email planning.policy@canterbury.gov.uk .
If you have queries regarding this consultation then please contact the
planning policy team on 01227 862199 or by emailing
planning.policy@canterbury.gov.uk
Yours faithfully
Adrian Verrall
Mr Adrian Verrall
Planning Policy Manager
Planning and Regeneration
Preferred Option Consultation Email Text
Dear Consultee,
Canterbury District Local Plan Preferred Option Consultation Draft
I am writing to inform you that the Canterbury District Local Plan Preferred
Option Consultation Draft June 2013, Sustainability Appraisal and
Canterbury Landscape Character and Biodiversity Assessment will be out for
public consultation from 20 June 2013 until 5pm Friday 30 August. All
comments need to be received by this date as the City Council may not be
able to consider comments received after 5pm 30 August.
The Local Plan will provide the overall spatial development strategy for the
Canterbury District up to 2031 and will set the levels of development
required. Copies of these documents together with other supporting
documents can be viewed at the council’s website
https://www.canterbury.gov.uk/planning/planning-policy/ and during normal
office hours at the following locations:
 Canterbury City Council (Main Office) Military Road Canterbury 8.30am-5pm
 Herne Bay Divisional Office, William Street, Herne Bay 8.45am-4.45pm
Copies are also available to view during normal opening hours at:






Canterbury Library – The Beaney, High Street, Canterbury
Herne Bay Library – 124 High Street, Herne Bay
Sturry Library – Chafy Crescent, Sturry
Swalecliffe Library – 78 Herne Bay Road, Swalecliffe
Whitstable Library – 31-33 Oxford Street, Whitstable
The mobile Library
Comments can be made


online at http://canterbury-consult.objective.co.uk/portal or
by completing the comments form and emailing to
planning.policy@canterbury.gov.uk or by post to Planning Policy
Team, Canterbury City Council, Military Road, Canterbury CT1 1YW.
If you wish to purchase copies of the documents please contact the planning
policy team, the costs are set out below:
 Canterbury District Local Plan Preferred Options Consultation Draft £50
and £35 for local residents (on production of proof of local address)
 Sustainability Appraisal Non-Technical Summary £10
 Landscape Character and Biodiversity Appraisal CD - £25, hard copy £50
For other background documents please contact the planning policy team.
We will keep you informed about the preparation of our Local Plan and other
related planning documents that we produce. On occasions we may share
your contact details with other departments within the Council so that they
can tell you about other consultations or information that might interest
you. If you do not want to receive any information from Canterbury City
Council, other than that relating to the Local Plan and related planning
documents, then please email planning.policy@canterbury.gov.uk .
If you have queries regarding this consultation then please contact the
planning policy team on 01227 862199 or by emailing
planning.policy@canterbury.gov.uk
Yours faithfully
Adrian Verrall
Mr Adrian Verrall
Planning Policy Manager
Planning and Regeneration
APPENDIX 2
Date:
Your Ref:
Our Ref:
Ask for:
Direct dial:
Direct fax:
E-mail:
13.01.14
«ContactPerson_ID»
LP/Reps
Planning Policy
01227 862199
planning.policy@canterbury.gov.uk
Dear Consultee,
Canterbury District Local Plan 2013 – Processing of representations
I am writing to you as either you have previously asked to be kept informed
of, or have commented on, the Local Plan 2013, Sustainability Appraisal
and/or Landscape Character and Biodiversity Appraisal. We have now
processed all the comments received during the consultation period. We
received just under 7,000 comments from about 1,300 individuals and
organisations.
Copies of all the representations are available in the Council Offices in
Canterbury, the District Office in Herne Bay and the library in Whitstable.
Alongside the copies of representations will be a summary schedule of the
comments (in Plan order). All the comments can also be viewed on the
Council’s consultation web-site at http://canterburyconsult.objective.co.uk/portal. Click on the document you are interested in,
and then you can view the comments by following the instructions. Your
unique user reference number can be found at the top of this letter.
The comments addressed a range of issues, including the overall strategy of
the draft Plan; the amount and location of development; related delivery and
infrastructure issues; social and environmental considerations; and detailed
comments on individual policies and the strategic development sites and
other development sites in the draft Plan. A number of new development
sites have been proposed for consideration. Some proposals have also been
put forward for sites to be assessed for possible inclusion under the new
Local Green Space designation.
The Council now has to consider the main issues arising from the comments
and decide what changes to make to the draft Plan in relation to those main
issues.
It is anticipated that the comments and proposed changes to the draft Plan
will be considered by Council Committees in March, and the publication of
the final formal draft (the pre-Submission draft) is likely to take place in April
or May. This will be a final opportunity for people to comment on the
technical and legal “soundness” of the Plan before it is considered by an
independent Planning Inspector.
If you have any queries regarding the local plan process please contact the
planning policy team on planning.policy@canterbury.gov.uk 01227 862199
Yours faithfully
Adrian Verrall
Adrian Verrall
Planning Policy Manager
Planning and Regeneration
Processing of representations email text
Dear Consultee,
Canterbury District Local Plan 2013 – Processing of representations
I am writing to you as either you have previously asked to be kept informed
of, or have commented on, the Local Plan 2013, Sustainability Appraisal
and/or Landscape Character and Biodiversity Appraisal. We have now
processed all the comments received during the consultation period. We
received just under 7,000 comments from about 1,300 individuals and
organisations.
Copies of all the representations are available in the Council Offices in
Canterbury, the District Office in Herne Bay and the library in Whitstable.
Alongside the copies of representations will be a summary schedule of the
comments (in Plan order). All the comments can also be viewed on the
Council’s consultation web-site at http://canterburyconsult.objective.co.uk/portal. Click on the document you are interested in,
and then you can view the comments by following the instructions.
The comments addressed a range of issues, including the overall strategy of
the draft Plan; the amount and location of development; related delivery and
infrastructure issues; social and environmental considerations; and detailed
comments on individual policies and the strategic development sites and
other development sites in the draft Plan. A number of new development
sites have been proposed for consideration. Some proposals have also been
put forward for sites to be assessed for possible inclusion under the new
Local Green Space designation.
The Council now has to consider the main issues arising from the comments
and decide what changes to make to the draft Plan in relation to those main
issues.
It is anticipated that the comments and proposed changes to the draft Plan
will be considered by Council Committees in March, and the publication of
the final formal draft (the pre-Submission draft) is likely to take place in April
or May. This will be a final opportunity for people to comment on the
technical and legal “soundness” of the Plan before it is considered by an
independent Planning Inspector.
If you have any queries regarding the local plan process please contact the
planning policy team on planning.policy@canterbury.gov.uk 01227 862199
Yours faithfully
Adrian Verrall
Adrian Verrall
Planning Policy Manager
Planning and Regeneration
APPENDIX 3
Date:
Your Ref:
Our Ref:
Ask for:
Direct dial:
E-mail:
04.06.2014
«ContactPerson_ID»
LP/PDC/GEN
Planning Policy
01227 862199
planning.policy@canterbury.gov.uk
Dear Consultee,
CANTERBURY DISTRICT LOCAL PLAN PUBLICATION DRAFT JUNE
2014
I am writing to advise you that the Council has published its draft Local Plan,
which is the Plan it intends to submit for independent Examination by a
Planning Inspector. A Sustainability Appraisal (SA) and Habitat Regulations
Assessment (HRA) of the draft Plan have also been published.
The draft Plan, SA and HRA are published for a period of six weeks, from
Thursday 5th June to 5pm Friday 18th July. The Publication documents
may be viewed on the Council’s web-site at
www.canterbury.gov.uk/localplan, or at the Council’s offices:


Canterbury City Council (Main Office) Military Road Canterbury
8.30am-5pm Mon - Fri
Herne Bay Divisional Office, William Street, Herne Bay 8.45am4.45pm Mon – Fri and 9.30am – 1pm Sat
Copies are also available to view during normal opening hours at:






Canterbury Library – The Beaney, High Street, Canterbury
Herne Bay Library – 124 High Street, Herne Bay
Sturry Library – Chafy Crescent, Sturry
Swalecliffe Library – 78 Herne Bay Road, Swalecliffe
The mobile Library
Whitstable Museum – Oxford Street, Whitstable (Thursday to Sunday
11am to 4.30pm)
Comments regarding the draft Local Plan, the SA and the HRA can be made
on the Council’s web-site at http://canterbury-consult.objective.co.uk/portal,
by e-mail to planning.policy@canterbury.gov.uk or in writing to Planning
Policy, Canterbury City Council, Military Road, Canterbury, Kent CT1 1YW.
The representation form, and guidance on how to make a representation,
can be downloaded from the Council’s website at
www.canterbury.gov.uk/localplan, where an online version of the form is also
available for use. The use of the representation form is strongly
recommended as this will ensure that comments are related to matters
relevant to the subsequent examination by a Planning Inspector. Your unique
reference number can be found at the top of this letter
All responses will be publicly available and cannot be treated as
confidential.
Please note that only representations received by the closing date will
be considered by the Inspector. If you wish to appear at the Examination,
you will need to make comments at this stage, although the Inspector will
have access to comments made at previous stages. Comments made at this
stage will be forwarded to the Planning Inspector for consideration as part of
the Examination.
If you wish to purchase copies of the documents please contact the Planning
Policy Team, the costs are set out below:
 Canterbury District Local Plan Publication Draft £50 and £35 for local
residents (on production of proof of local address)
 Sustainability Appraisal Non-Technical Summary £10
For other background documents please contact the Planning Policy Team.
We will keep you informed about the preparation of the Local Plan and other
related planning documents that we produce. On occasions we may share
your contact details with other departments within the Council so that they
can tell you about other consultations or information that might interest
you. If you do not want to receive any information from Canterbury City
Council, other than that relating to the Local Plan and related planning
documents, then please email planning.policy@canterbury.gov.uk .
If you have queries regarding this consultation then please contact the
planning policy team on 01227 862199 or by emailing
planning.policy@canterbury.gov.uk.
The Council is also consulting on two other documents - a draft Transport
Strategy and a draft Open Space Strategy. Please note that these
consultations are separate from the Local Plan process. Details can be
found on the Council web-site www.canterbury.gov.uk.
Yours faithfully
Adrian Verrall
Mr Adrian Verrall
Planning Policy Manager
Planning and Regeneration
APPENDIX 4
Date:
Your Ref:
Our Ref:
Ask for:
Direct dial:
E-mail:
26.11.2014
LP/PDC/GEN
Planning Policy
01227 862199
planning.policy@canterbury.gov.uk
Dear Sir Madam
CANTERBURY DISTRICT LOCAL PLAN
The Council has now submitted the draft Local Plan to the Planning
Inspectorate to be examined by an independent Inspector. Copies of
evidence base reports and representations have also been submitted to the
Inspectorate.
Copies of the documents submitted to the Inspectorate are available on the
Council’s Planning Policy web-pages. Comments on the Local Plan
Publication Draft can also be viewed at http://canterburyconsult.limehouse.co.uk/portal/cdlp_2014/cdlp_publication_2014, by clicking
the “Who Said What?” button.
From this point, the timetable of the Examination will be determined by the
Inspector. The Council has appointed a Programme Officer, Angela Furlong,
who will be managing the administration of the Examination on behalf of the
Inspector. Any correspondence regarding the Examination should be
directed to the Programme Officer at the Local Plan Programme Office at the
Council Offices at Military Road, Canterbury CT1 1YW or via e-mail to
programme.officer@canterbury.gov.uk.
It is anticipated that the Inspector will begin the Examination of the draft Plan
this year, but that any public hearings will not take place until next year.
Details will be provided by the Programme Officer in due course.
Yours faithfully
Adrian Verrall
Planning Policy Manager
Canterbury City Council
TOWN & COUNTRY PLANNING (LOCAL PLANNING)(ENGLAND)
REGULATIONS 2012
STATEMENT UNDER REGULATION 22(3)(a)(iv)
In accordance with Regulation 22 of the Town & Country Planning (Local
Planning)(England) Regulations 2012, copies of the following documents
have been made available for inspection:
 Copy of the local plan;
 Copy of the sustainability appraisal report;
 Submission policies map (Proposals Map);
 Consultation Statement;
 Copies of representations made under Regulation 20;
 Summary of the main issues, and the number of representations made;
and
 Supporting documents which are relevant to the preparation of the
Local Plan.
These documents are available to inspect at the following locations and
times:
 On the Council’s web-site at
https://www.canterbury.gov.uk/planning/planning-policy/local-plan/, at
any time

At the Council offices at Military Road, Canterbury (Monday to Friday,
8.30am to 5pm)

Supporting documents in electronic format at the Council’s District
Office at William Street, Herne Bay (Monday to Friday, 8.45am to
4.45pm and Saturday, 9.30am to 1pm)

Supporting documents in electronic format at the following Libraries:


The Beaney Canterbury Library, 18 High Street,
Canterbury, CT1 2RA (Mon – Fri 9am to 6pm, Sat 9am to
5pm)

Herne Bay Library, 124 High Street, Herne Bay, CT6
5JY (Mon – Fri 9am to 6pm, Sat 9am to 5pm)

Sturry Library, Chafy Crescent, Sturry, Canterbury, CT2
0BA (Mon – Tues Thurs - Fri 9am to 6pm, Sat 10am to
2pm)

Swalecliffe Library, 78 Herne Bay Road, Whitstable, CT5
2LX (Mon – Tues Thurs - Fri 9am to 6pm, Sat 10am to
2pm)

Whitstable Library, Oxford Street, Whitstable, CT5 1DB
(Mon-Fri 9am – 6pm, Sat 9am – 5pm, Sun 10am – 4pm)
Some documents are also available in hard copy at the Herne Bay
District Office and local libraries