Name:________________________________
WFA Technology
Excel Notes - NO ACTION REQUIRED
Title Bar
Formula Bar
Column
Headings
Name Box for
active cell
Scroll Bar
Row Headings
Cell
Worksheets
Scroll Bar
Cell – The intersection of a column and row
Cells can contain numbers, text, or formulas
Fill Handle -
The small black square in the lower-right corner of the cell. When you point to the fill
handle, the pointer changes to a black cross..
Formatting in Excel
Formatting a Cell, Row, or Column
2.Click on the changes
needed on the Home Tab EX.
Bold, Center, underline
1. Click on a Cell, Row
number, or Column Number
3.To add a $ sign, %, or decimal
to the cells or change the date
format click here
Autofit - To format the columns or rows so when data is entered the column or row width will
automatically adjust.
Select the columns – Choose
Format then Autofit
To change the width or height
click on Row Height or Column
Width
Changing Column or Row Width Manually
Move the mouse to the line
between the columns or rows.
The mouse turns into
Click and hold the mouse as
you drag it to the desired width
Merge and Center Cells
1.Using the mouse drag
and select the cells you
want (Ex: A1 thru C1)
2. Click on the merge and
center icon on the Home tab
Auto fill
Excel allows you to fill in sequential data automatically without typing it.
Type in the first two numbers of the
sequence, highlight the cells, then drag the
Sorting
outside section of the cell down
(you
will get a + sign) to fill in the remaining
numbers
Excel provides the ability to sort ranges of data
1. Start by selecting the
range of data you
wish to sort
2. Click on the
Sort & Filter
Button
3. Choose custom sort to sort by the column you wish and the order. For example
choose Artist and A to Z order
Autosum - allows you to Add, Average, Count, find the Minimum or Maximum of a RANGE of cells.
1. To use autosum, first select the cells you
want to sum, average or count OR just click
in the cell where you want the results to
show
2. Click on Autosum and choose either SUM
or AVERAGE or COUNT
3. The end result will fill in
Formulas
Excel can perform standard math functions by using the below symbols:
+ for addition
The end result will fill in for you
- For subtraction
/ for division
* for multiplication
All formulas start with the equal symbol (=) then the cell location
Example Formulas:
=A2+B2
= SUM(A1:A5)
=AVERAGE (A1:A5)
=A2*B2
This will give you the SUM of cells A2 and B2
This will give you the SUM of the Cells A1 thru A5
This will give you the AVERAGE of Cells A1 thru A5
This will give you A2 multiplied by B2
To display formulas on your worksheet hit Ctrl + ~ (Tilde)
Formula
To enter in a formula you can either type it into the formula bar or click on the Insert Function (fx) icon on the
Formula Bar
Insert Function
1. When you click
on fx the insert
function box
displays
2. Select the function you want and select OK
Note: the formula fills in automatically
3. Then highlight which cells you want and
click OK.
Graphs – To insert a graph:
Legend
1 Select the data you
want to graph
2 Go to insert tab and choose the
type of chart
Chart Tools:
Design-Change Color
Layout – Change Chart
Title & Legend
To change the color or legend of your chart: Click the chart, go to Chart tools and design tab
To add titles to your chart: Click the chart, go to Chart tools then Layout tab and Chart Titles
To change the Legend: Click the chart, go to Chart Tools then Layout Tab and Legend
Name:________________________________
WFA Technology
Excel Formatting #1
Directions:
 Start Microsoft Excel
 Log onto www.AT40.com and look at the Top 40 Chart of this Week
 Enter the data into Excel as per below for the Top 10 Songs
 Use auto fill for the Rank column. Do not enter in each number 1-10.
Formatting changes:
 Merge and Center the Title “TOP SONGS OF THE WEEK” (Cells A1 thru D1)
 Center Align Column A, Right Align Column B & C
 Bold Row 3 and add a border and shading to Row 1
Column
 Rename the worksheet “A1” and Save the file as “Excel 1”
A
B
C
D
Row
1
TOP SONGS OF THE WEEK
2
3
Rank
4
1
5
2
6
3
7
4
8
5
9
6
10
7
11
8
12
9
13
10
Artist
Song
Name:________________________________
WFA Technology
Excel Sorting #2
Directions:
 Open up “Excel 1” and go to “A1”
 Add “Price” in cell D3 and make up an album price for each artist
 Format Column D as Currency with a $ sign
 Sort the Data by Column D, Largest to smallest
 Add Gridlines to all your data (Page Layout-Gridlines-Choose Print)
 Go to Worksheet 2 and Rename the worksheet as “A2”
 Log onto www.billboard.com and click on Billboard 200 to get the Best Selling Albums
 Enter the data into Excel as below for the Top 10 CD’s for January 2011
 Auto fit column width
 Use Auto fill for the Rank Column up thru 10
 Make up an album price
Formatting changes:
 Merge and Center the Title “Best Selling CD’s January 2011” (A1 thru D1)
 Format Column D as Currency with a $ sign
 Sort the Data by Column D, Smallest to Largest
 Add a border and shading to row 1
 Add Gridlines to all your data
 Save your file and raise your hand for a grade
A
B
C
D
1
Best Selling CD’s January 2011
2
3
Rank Name
4
1
9.99
5
2
10.99
6
3
15.00
7
4
18.00
8
5
17.00
*Keep going up thru #10
Artist
Price
Name:________________________________
WFA Technology
Excel Auto Sum #3
Directions:



Open up “Excel 1” and go to worksheet “A2”
Select all the prices in column D by highlighting them
Click on Autosum and choose SUM to find the total price for all the albums
 Select all the prices again, click on Autosum and choose AVERAGE
 Go to Worksheet 3 and Rename the worksheet as “A3”
 Enter the data into Excel as below for Xbox 360 Sales
Formatting changes:
 Merge and Center the Title “Xbox 360 Games & Accessories” (A1 thru E1)
 Format Column B as Currency with a $ sign
 Use Autosum to find the AVERAGE unit price for Column B (enter in row 14)
 Use Autosum to find the SUM of Units sold for Column C (enter in row 15)
 Use Autosum to find the MAX of Units sold for Column C (Enter in row 16)
 Insert a clipart picture of a video game, place the image next to the title
 Bold Row 1, 14, 15, 16 and change the font size to 16
A
1
B
C
D
E
Xbox 360 Games & Accessories
2
3
Game/Accessory
Unit Price
4
Call of Duty Black Ops
$
65.99
54
5
Halo Reach
$
65.99
34
6
NBA
$
65.99
22
7
Need for Speed
$
65.99
35
8
Dance Central
$
59.99
19
9
Kinnect Sports
$
59.99
25
10 Medal of Honor
$
59.99
39
11 Marvel Pinball
$
59.99
22
12 Rock Band
$
65.99
40
13 NHL
$
65.99
10
14 Average Price
15 Total Sold
16 Max Sold
Units Sold Total Sales Commission
Name:________________________________
WFA Technology
Excel Bar Graph #4
Directions:
 Open up Excel 1
 Go to Worksheet 4 and Rename the worksheet as “4”
 Enter the data into Excel as below for Wilson’s Sumo Wrestling Team
 Merge and Center the Title “Wilson Sumo Wrestling Team” (A1 thru C1)
 Create a bar graph of the name and weight column
 Add an axis title of “Weight” and “Name”
 Add a chart title “Wilson Sumo Weight Bar Graph”
 Raise your hand for a grade
A
B
C
1
Wilson’s Sumo Wrestling Team
2
Name
Grade
Weight
3
Andre
7
444
4
Bill
8
412
5
Dylan
7
298
6
Ed
7
378
7
Jim
8
313
8
John
7
381
9
Mike
6
367
10
Steve
6
423
Wilson Sumo Weight Bar Graph
Steve
Mike
Name
John
Jim
Ed
Dylan
Bill
Andre
0
100
200
300
Weight
400
500
Name:________________________________
WFA Technology
Excel Pie Chart #5
Directions:
 Open up Excel 1
 Go to Worksheet 5 and Rename the worksheet as “A5”
 Enter the data into Excel as below for Wilson’s Family Budget
 Merge and Center the Title “Wilson Family Budget” (A1 thru C1)
 Add a formula to determine the total expenses
 Create a pie graph of the Category and expense weight column
 Do not include the Total in the pie graph
 Add a chart title “Wilson Family Budget”
 Add “Data Labels” to the Inside End (this will show your amounts on the graph)
 Raise your hand for a grade
Wilson Family
Category
Expense
Budget
Rent
1000
Car Payment
550
Car Insurance
70
Medical Insurance 90
RG & E
40
Phone
75
Time Warner Cable 100
Student Loan
350
Food
200
Entertainment
100
Transportation
120
Other
100
Total
Name:________________________________
WFA Technology
Excel Line Graph #6
Directions:
 Open up Excel 1
 Go to Worksheet 6 and Rename the worksheet as “A6”
 Enter the data into Excel as below for Rochester Weather
 Use Auto fill for the months
 Merge and Center the Title “Rochester Weather” (A1 thru D1)
 Add a formula to determine the average weather
 Format Column D so there are no decimals
 Create a line graph of the High, Low and Average columns
 Add a chart title “Rochester Weather”
 Add a vertical axis title “Temperature”
 Save and Raise your hand for a grade
B
C
D
Month
January
February
March
April
May
June
July
August
September
October
November
December
High
31
33
43
55
68
77
81
79
71
60
47
36
Low
17
17
25
35
46
55
60
59
51
41
33
23
Average
Rochester Weather
Tempearature
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
A
Rochester Weather
90
80
70
60
50
40
30
20
10
0
High
Low
Average
Name:________________________________
WFA Technology
Excel Quiz #7
Directions:
1.
Enter the data into your Excel 1 file and save as worksheet A7
2.
Total each row and column using a formula
3.
Add a $ sign to all columns with numbers
4.
Insert a column chart, title your chart “Comparative Sales”
5.
Make sure your chart matches the chart below
Jan
Feb
Brenda
2,500
6,000
David
3,400
Alex
Barry
TOTAL
Mar
Apr
May
TOTAL
950
7,000
3,450
?
4,500
1,250
625
2,300
?
800
525
8,100
6,750
4,000
?
5,500
4,350
800
1,225
3,255
?
?
?
?
?
?
?