For UNHCR reference only
UNHCR Ref #
CEI #
Date Received
Reviewed by
Submission
Complete (yes/no)
Recommended to
IPMC (yes/no)
IPMC Decision
(yes/no)
ANNEX B: CONCEPT NOTE
CONCEPT NOTE
[TO BE COMPLETED BY APPLICANT]
Note: The purpose of the Concept Note is for the partner to express interest and demonstrate its
unique advantage and value added for undertaking a Project Partnership Agreement with UNHCR.
The Concept Note is not a full and well‐defined description of a Project. The detailed Project will be
fully elaborated after the partner is selected. The Concept Note is to help UNHCR to better
understand and select the Best‐Fit Partner for a specific Project.
Of the three (3) Calls for Expression of Interest, please indicate clearly in the box provided below
which UNHCR Call for Expression of Interest (CEI) you are applying for (title/project code). Please
mention the specific project title and identification number so the concept note can be correctly
evaluated.
A separate Concept Note should be submitted for each separate project listed.
The concept note should cover a 12 month implementation cycle from 1 January to 31 December
2015 only.
Proposals will be assessed using the selection criteria specified in the Call for Expression of Interest.
Concept Notes submitted should not exceed 10 pages in length.
It is mandatory for prospective or existing partners to submit the Concept Note in this format.
Failure to submit the required documents in the correct format will lead to disqualification.
The deadline for all submissions is Tuesday 21 October 2014, 23:59 pm (GR time).
submissions will not be accepted.
CONCEPT NOTE
Project Title:
(Please see the UNHCR call for expression
of interest)
Project Code:
(Please see the UNHCR call for expression
of interest)
Project Location:
Name of Organization:
Contact Person for this Call
Contact Information and
Address:
Late
Brief overview of your Agency/ NGO:
1. Project Goal and Envisaged Outcomes
Brief description of the project and how the proposed project will achieve its expected outcome,
including new initiatives if applicable.
……..
2. Background and Rationale
Please describe the unique advantage your organization brings to the project for achieving the
desired outcome for the persons of concern.
……….
2
3. Sector expertise and local experience & presence
Brief description of the required specific skills, sector specialists, knowledge, human resources,
distinctive technical capacity and strengths, including past experiences to deliver the desired
outcome of this project. Brief description of areas of improvement for which the organization may
require support.
…………
4. Methodology and approach
Brief description of the activities, methodology and approach to be used for the project to address
the need and achieve the desired outcome for the persons of concern. Describe how the methodology
and approach links/complements UNHCR’s objectives for the persons of concern, including a
description of how your organization would monitor project progress. Indicate whether any other
partner(s) or contractor(s) will be used in the delivery of the project activities.
…
3
5. Project Management Mechanisms & Financial Risk Management
Brief description of project objectives, accountability mechanisms and sound financial management,
taking into account the audit results of the previous UNHCR-funded projects where applicable, past
performance and the external audit of partners’ financial statements, where applicable. Please
describe any financial risk management mechanisms.
Please provide number of projects and resources currently managed.
……….
6. Contribution of own resources:
Brief description of the organization’s contribution as well as any contributions by other donors in
cash or in-kind (e.g. human resources, supplies and/or equipment) that are presently available (or
potentially mobilized by the partner) in order to supplement UNHCR resources.
Any financial contributions (eg. staff time) should be reflected in the budget proposal, under separate
chapter ‘own contribution’.
………….
4
7. Resources and cost effectiveness (*add separate budget sheet*)
Add budget details in a separate sheet including the staffing and overheads costs.
The estimated total cost of the project, including total funding to be requested from UNHCR should
be detailed. Cost effectiveness is one of the selection criteria for UNHCR, while partners are expected
to be able to produce a project budget.
…………
8. Experience working with UNHCR
Brief description global and/or local partnerships including knowledge of UNHCR policies, practices
and programmes, including an understanding of and ability to work within UNHCR’s funding
limitations and associated inherent risks.
…………
5
9. Risks, Assumptions & Mitigating Actions
Brief description of the partner’s assumptions (including expectation of UNHCR) for the successful
implementation of this project. Describe any anticipated risks and how you intend to address these
risks in order to deliver the project.
…………
10. Other
Any other information the organization would like to provide to UNHCR.
…………
6
Document Checklist
(only complete submissions will be reviewed)
Document type
Tick if provided
1
Concept note
2
Budget sheet including staffing cost and overheads (i.e. indirect costs)
3
Staffing table for project staff (proposed functions)
4
Partner Declaration (Annex A)
5
NGO Registration documents (Statute, other)
6
Organizational Chart and Human Resources list.
7
Financial management documents (i.e. recent Audit Report, or recent
Financial Statement (for past financial year)
8
Organization's past experience and on-going programs.
Signature
Name/title of the duly authorized
Partner Representative
Name of the Partner
Date
7