Risk Assessment form for incidental risks at: - Name of School or Department Here
What are the Who might be
hazards?
harmed and how?
Slips, trips
and falls
What are you already doing?
Staff and any visitors General good housekeeping is carried
may be injured if they out.
trip over objects or
 All areas well lit, including,
wires, or slip on
floors, stairs, stair nosings and
spillages. They may
steps, which are all in good
also be injured if they
order. No unguarded or
fall off unguarded
unsafe edges present.
edges or on poorly
Balustrades in good repair, at
maintained stairs.
correct height (900mm –
1100mm) and with no overly
large (>99mm – 100mm
sphere unable to pass
through) gaps in balusters.

Do you need to do anything else to
control this risk?
Action by who?
Action by
when?
Done
Local Safety Adviser to examine all
populated areas as part of their regular
inspection routine and advise staff to
either remedy problems seen
themselves, or where they cannot for
whatever reason, report it to the Safety
Adviser/s as soon as possible for
remedial action.
All staff and Local
Safety Adviser/s to
monitor and report
unsafe conditions.
From now on by
Local Safety
Adviser/s and
staff.
xx/xx/xx?
Local Safety Adviser to carry out
monthly checks of both items. Local
Safety Adviser to create a ‘ladder log’
and enter the type, location and serial
number of any ladder in the log. Unique
numbered check tag or indelible number
identifying the ladder is to be attached
to them, to enable the recording of
All staff and Local
Safety Adviser/s to
look for and report
any damage to
Kickalongs or
ladders to Local
Safety Adviser or
Estates ASAP.
From now on by
Local Safety
Adviser/s and
staff.
No trailing leads or cables in
walkways or across rooms’
floors.

Falls from
Kickalong
stools and
ladders
Staff keep work areas clear,
e.g. there are no boxes or
rubbish left in walkways,
deliveries stored immediately.
Staff or students may Not controlled at present. Actions to
fall off a poorly
control and monitor this hazard are to
maintained, or
be constructed and entered in this
broken Kickalong
column.
stools or ladders.
PFG, V1, standard all disciplines,160215
Grid courtesy of HSE Assessment Template 08/14
Risk Assessment form for incidental risks at: - Name of School or Department Here
What are the Who might be
hazards?
harmed and how?
1)
Malfunction in
mains fed
and portable
electrical
equipment
e.g. heaters,
kettles,
cookers,
lamps, PCs,
large
photocopiers
2)
Overheating
and
electrocution
or fire
damage, due
to ‘daisy
chaining’ of
multi-socket
electrical
extension
leads
1) Accidental
electrocution due to
damaged equipment
or wiring being used
What are you already doing?
PAT testing of devices is carried out
by Estates at prescribed intervals.
Actions for the control and monitoring
2) Overloading of
of equipment and multi-socket
wall sockets by
adaptors to be constructed and
plugging too many
entered in this column.
devices into
interconnected multiplug extension leads,
known as ‘daisy
chaining’ or use of
poor quality
(domestic) triplesocket multi-plugs
Do you need to do anything else to
control this risk?
regular checks made by local Safety
Advisers. Staff to be advised to report
any of these items that are found
damaged to the Local Safety Adviser/s
for repair or replacement via Estates.
1) Local Safety Adviser/s to carry out
visual checks as part of the regular
inspection routine. Staff to be asked to
immediately advise the Local Safety
Advisor or Estates of any defective
equipment seen.
2) Any multiple daisy chain assemblies
found, to be broken up and surplus units
returned to stock. Use of triple-socket
multi plugs to be avoided. New wall
sockets to be added to meet essential
requirements instead.
Action by who?
Action by
when?
All staff and Local
Safety Adviser/s to
monitor electrical
item safety
(individual device
and daisy chaining
misuse).
From now on by
Local Safety
Adviser, staff and
Estates’
technicians were
applicable.
Competent Estates
operative,
contractor or local
staff technicians to
manage PAT
testing regime.
3) Fire caused by
faulty or overloaded
equipment or
extension leads
PFG, V1, standard all disciplines,160215
Grid courtesy of HSE Assessment Template 08/14
Done
Risk Assessment form for incidental risks at: - Name of School or Department Here
What are the Who might be
hazards?
harmed and how?
What are you already doing?
Loads, wall
loading and
Manual
Handling
Not controlled at present.
1) Collapse of
overloaded shelves,
fall from height by
staff using incorrect
or unsuitable access
1) Fall or
equipment and
crush injuries collapse of shelves
due to
located over room
extensive and entrances/exits.
incorrect use
of high level 2) Insertion of
book shelves shelve/s or anything
in rooms,
else (picture hooks
which have
etc.) into wall with
been
unknown content,
overloaded
e.g. asbestos, water
with large
or electrical risks.
amounts of
books and
3) Incorrect carrying
other items
of heavy items
(possibly
between venues that
heavy).
may result in injury or
accidents.
Poor or
unauthorised
siting of book
shelves in
offices that
increases the
likelihood of
an accident.
Do you need to do anything else to
control this risk?
1) Room users to ensure that shelves
and bookcases are properly secured i.e.
Actions for the control and monitoring to walls, so that they are not unstable
of shelves, access equipment and
and likely to tip over on the user.
provision of manual handing training
Shelves are to be stacked safely, the
and awareness, to be constructed and heaviest items at the safest height entered in this column.
‘The optimum position for storage of
loads, for example, is around waist
height. Storage much above or below
this height should be reserved for loads
that are lighter, more easily handled, or
handled infrequently’ (HSE) i.e. lighter
items to be stored at higher or lower
heights*. The use of excessively high
shelves is to be avoided, as they
introduce unwanted fall hazards. Overreaching to higher selves should be
avoided by using Kickalong stools, or if
necessary, using suitable CE/BS
approved stepladders. Staff are to be
given guidance on safe manual
handling and storage techniques at
regular intervals.
PFG, V1, standard all disciplines,160215
2) No office walls are to be penetrated
without reference to the local Safety
Adviser and Estates.
3) Manual handling assessments to be
carried out on all tutor, post graduate
teaching activates, to ensure manual
handling problems are not present when
Action by who?
Action by
when?
1) All staff and
Local Safety
Adviser/s to be on
the lookout for any
damaged shelf
units or hazardous
conditions e.g.
poor storage that
may lead to an
accident. Local
Safety Adviser/s to
assess and
monitor manual
handling training
needs.
From now on by
Local Safety
Adviser, staff and
Estates’
technicians were
applicable.
2) Any attempt to
drill/hammer into
wall areas, must be
approved by the
Local Safety
Adviser/s via the
Estates
department before
consideration is
made to the fitting
or securing of any
shelves or other
fixtures (e.g.
pictures) into them.
Grid courtesy of HSE Assessment Template 08/14
Done
Risk Assessment form for incidental risks at: - Name of School or Department Here
What are the Who might be
hazards?
harmed and how?
What are you already doing?
2)
Unauthorised
hammering or
screwing into
walls without
prior
authorisation
from Estates.
3) Injury due
to poor
general
manual
handling of
teaching
materials in
or between
offices and
lecture areas,
e.g.
projectors,
study
materials.
PFG, V1, standard all disciplines,160215
Do you need to do anything else to
control this risk?
Action by who?
Action by
when?
they are going to/from teaching venues.
If any injury risks are present, they are
to be assessed and properly controlled,
e.g. by use of trollies, porter assistance
etc.
3) Local Safety
Advisor to assess
any risks involved
in the transport of
teaching materials
to/from teaching
See the following link for more advice: - venues.
http://www.hse.gov.uk/pubns/indg143.p
df
*‘high and low level handling is only
carried out for infrequent and / or lighter
weight operations’ (HSE)
Grid courtesy of HSE Assessment Template 08/14
Done
Risk Assessment form for incidental risks at: - Name of School or Department Here
What are the Who might be
hazards?
harmed and how?
Eye and
muscular
problems or
injuries
incurred by
staff or post
graduate
students, due
to insufficient
display
screen use
and
equipment
assessment.
What are you already doing?
All staff and post
Some users have been identified and
graduates who have assessed, others may not have been.
been assessed as, or
are considered to be,
DSE users.
Do you need to do anything else to
control this risk?
Action by who?
Action by
when?
Local Safety Adviser/s to ensure all
persons classified as DSE users are
assessed when they start employment
with the college and at appropriate
intervals thereafter (Regulation 2 (1)
and (2) of the DSE Regulations*).
Local Safety
Adviser/s and Line
Managers
appointing new
staff (these to
inform Local Safety
Adviser).
From now on by
Local Safety
Adviser/s and
Line Managers
were applicable.
Done
Guidance can be found on this
downloadable approved code of
practice at: http://books.hse.gov.uk/hse/public/salep
roduct.jsf?catalogueCode=9780717625
826
*Health and Safety (Display Screen Equipment)
Regulations 1992 as amended by the Health and
Safety (Miscellaneous Amendments) Regulations
2002
*Hint, tab here
for new row*
PFG, V1, standard all disciplines,160215
Grid courtesy of HSE Assessment Template 08/14