Item 3.D-February 14, 2014
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name (if applicable): Timothy E. Kosut
Position #(s): 16972
Current Title: Manager, Pharmacy – Las Vegas
Current Range: 5
(JCC: 88154)
Department: Pharmacology Department
College/Division: University of Nevada
School of Medicine (MDDN)/VPHS
Account #(s): 1201-119-2112
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
(X) Title Change, Proposed Title: Director, Pharmacy Operations - Las Vegas
() Proposed Reassignment from
( ) Revised PDQ only (no change in range or title)
JCC (Current
() Line of Progression (show titles below)
or new HR
Range:
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature Iain Buxton, Chair, Pharmacology
____12/16/2013_____
Date
____________________________________________________________
__________________
Director/Chair/Dean
Thomas Schwenk, VP, Health Sciences/Dean, UNSOM
Date
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Stacy Burton, Vice Provost, Faculty Affairs Date
Action Approved by the Provost/President (Completed by Faculty HR):
67519 Range:
5
Pos #(s): 16972
JCC:
EEO: 3H
Eff: 2/1/2014
Approved Title: Director, Pharmacy Operations - Las Vegas
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description – Director, Pharmacy Operations – Las Vegas
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Director of Pharmacy Operations - Las Vegas, at the University of Nevada School of Medicine
(UNSOM) is responsible for the day-to-day operations and management of an assigned pharmacy
location including personnel supervision, business management, purchasing, and regulatory
interpretation and implementation. Additionally, the incumbent is responsible for establishing and
managing new pharmacy facilities in Las Vegas to include identifying and securing locations,
obtaining required licenses, ordering inventory, hiring staff, and establishing policies and procedures
for each location. The position reports to the Chair, Pharmacology Department.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
30% - Pharmaceutical Orders and Prescriptions
 Process pharmaceutical orders from practitioners; read prescriptions and orders; verify
completeness and legibility
 Screen and determine validity in accordance with federal and state regulations, agency
policies and applicable accreditation standards
 Review information related to cost, indications for use, patient related information, drug
interactions and adverse effects in order to identify and prevent potential problems
 Complete patient records with pharmaceutical history
 Profile orders and prescriptions and record current information
 Certify prescriptions and orders for amount per dose, frequency and duration of therapy
 Complete authorization documentation
 Provide instructions and training to pharmacy technicians for filling prescriptions and orders
and to ensure orders are properly filled
30% - General Business Management of Assigned Pharmacy and Las Vegas Pharmacies
 Manage general business operations of assigned pharmacy including purchases (drug and
other) and interpreting formulas
 Maintain fiscal records of pharmaceutical usage and cost of medications used by each
pharmacy
 Provide business office with cost or billing information in order to comply with federal, state or
accreditation requirements
 Maintain an inventory and purchasing system
 Oversee general business operations of all Las Vegas pharmacy locations to include review
and analysis of purchasing trends in order to keep profitability margins at an acceptable range
 Serve as liaison between Chair and Las Vegas Pharmacy Managers and staff
20% - Site Selection and Management
 Review new locations and draft floor plans to maximize space and efficiency
 Work with building managers at leased or purchased sites to ensure “build-out” and
maintenance is performed in a professional, efficient and timely manner
Position Description – Director, Pharmacy Operations – Las Vegas
Page 3
15% - Personnel Administration
 Manage and evaluate staff and supervise and instruct students, interns and medical residents
 Assist in interviewing and hiring staff for Las Vegas pharmacy locations
 Communicate existing and new legal requirements to Las Vegas faculty and staff
 Communicate and resolve compliance issues with Las Vegas locations
5% - Licensing/Rules and Regulations Enforcement
 Assist in all initial application processes, i.e., Nevada State Board of Pharmacy, Federal
Department of Drug Enforcement Administration (FDDEA) for each new location; ensure that
Las Vegas pharmacies are current with all license renewals and requirements
 Stay abreast of any new rules and regulations regarding the industry. Convey new rules and
regulations to all Las Vegas pharmacies and Chair
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
It is a requirement of the Nevada State Board of Pharmacy that this position (s) exist within UNSOM.
The incumbent processes pharmaceutical orders and prescriptions, maintains records on usage and
cost, establishes drug quality specifications, maintains an inventory and purchasing system, and
advises professional health care staff and consumers on current pharmacology in order to maximize
the quality of patient care. The Director is responsible for the business operations of an assigned
pharmacy and additional management oversight of all Las Vegas pharmacy locations. The Director
has the freedom to seek and recommend vendors that would increase revenue of all pharmacy
locations. The Director not only has responsibility for assigned physical location, but all pharmacies in
Las Vegas that UNSOM operates. The position makes recommendations on new facilities and
layouts to the Chair for final approval.
Impact:
The Director has an immediate and crucial impact on patient health care. Failure to perform as
expected could result in substandard patient care and could open UNSOM and the University to
liability issues. Failure to efficiently manage not only the assigned physical site, but all locations in
Las Vegas, would result in significant financial losses to UNSOM and the University.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of/Compliance with:
 Rules and regulations of the USDA and Nevada State Board of Pharmacy
 NAC 453, 454, 585 and 639 and NRS 453, 454, 585 and 639 as pertains to the operations of
pharmacies in the state of Nevada
 Physical and legal requirements of new pharmacies
 Fiscal record keeping; supervisory practices and techniques
 Federal and State Medicaid rules and regulations
 Retail, hospital, clinical and institutional pharmacy operations
 State and Federal laws and regulations concerning Federal Education Rights and Privacy Act
(FERPA) and Health Insurance Portability and Accountability Act (HIPAA)
 Teaching/instruction methodology
 Medication therapy management practices
Position Description – Director, Pharmacy Operations – Las Vegas
Page 4
Skills:
 Bookkeeping and accounting systems for data collection, cost analysis and account
reconciliation and for analyzing all pharmacies reports and making recommendations to
management for improvement
 Strong verbal and written communication
 Supervisory and personnel management skills, practices and techniques, including an ability
to teach and mentor staff and to achieve improved results and patient satisfaction
Ability to:
 Effectively interpret Nevada Revised Statutes and Nevada Administrative Codes, as well as
other agencies that position must deal with on a regular or ongoing basis, such as the DEA,
Medicare, etc. that have complex rules and regulations
 Establish and maintain a formulary system
 Monitor patient’s symptoms and response to medication
 Develop, interpret and implement administrative policies and procedures
 Conduct drug utilization reviews; establish pricing structure consistent with the cost of
pharmaceuticals and supplies
 Maintain and generate fiscal reports and records
 Review reports from each location in order to see where improvements could be implemented
and make recommendations to management
 Maintain an inventory adequate to the agency’s needs
 Establish inventory of both prescription and over-the-counter meds for new locations in order
to efficient start up the new locations
 Recommend appropriate drug therapy to practitioners; assist in establishing, executing,
tabulating and evaluating clinical studies regarding drugs
 Maintain confidentiality of all sensitive information
 Maintain professional business and work ethics and standards for self and locations statewide
 Be sensitive to disabilities, cultural and ethnic diversity issues
 Understand and interpret formalized policies, guidelines, rules, regulations and laws
 Manage resources of assigned location and those statewide in an effective and efficient
manner, maximizing patient satisfaction as well as profitability to the unit
 Travel within the state to review site locations and make recommendations to Chair for
improvements to working environment, logistics, patient satisfaction, staffing, etc.
 Establish procedures and policies for the pharmacies in line with the goals of UNSOM and the
University
 Effectively represent UNSOM and the University at public events, legislature, as well as the
general public
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
UNSOM Physicians
Residents and Medical Students
Pharmacy Technicians
UNSOM Billing Office
UNSOM Construction Manager
and other University offices
Reason for Contact
To collaborate with in order to provide quality patient care
To train residents, interns and medical students on an individual
and small group basis
To supervise staff in dispensing prescriptions and general delivery
of patient care
To coordinate payment of costs and provide billing information in
accordance with laws and regulations
To design and get new pharmacy locations built out to Nevada
State Board of Pharmacy specifications
Position Description – Director, Pharmacy Operations – Las Vegas
External
Patients
Community Physicians
Pharmaceutical Suppliers
Pharmaceutical Equipment and
Supply Vendors
Outside Tradesmen
Page 5
Reason for Contact
To provide excellent health care pharmaceutical delivery and
consulting services.
To collaborate with in order to provide quality patient care.
To purchase pharmaceutical drugs and supplies for Pharmacy.
To build out and coordinate activities at each new location
To keep build outs on schedule with hands-on tradesmen
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree in Pharmacy from an accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and six years, or a Master’s Degree and three years, or a Doctorate
and one year of experience as a pharmacist to include two years’ experience as a
Pharmacy Manager
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
Must be a licensed Registered Pharmacist (RPh) in the state of Nevada or ability to
obtain within specified time period