Green Fleet Consultancy Services
Application form
This application form is for organisations wishing to receive Fleet Consultancy and support from the Energy
Saving Trust funded by the Department for Transport. In receiving these services, the organisation will
automatically be enrolled as a member of the Motorvate Network which provides a forum and framework to
enable organisations to engage in the development and promotion of best practice fleet advice and
measures that will reduce carbon emissions from business transport.
The Green Fleet Consultancy services available from Energy Saving Trust within the Motorvate Scheme
aim to:
 Quantify the CO2 emissions and costs resulting from fleet and staff business travel;
 Highlight priority areas within a fleet operation and provide practical recommendations to improve fleet
efficiency reduce carbon emissions and achieve cost savings.
Applicant information
Organisation Name
Organisation Address
Main Contact
Position
Telephone
Mobile
E-mail
Line Manager /
Secondary Contact
Position
Telephone
Mobile
E-mail
Where did you hear about this programme?
Energy Saving Trust – October 2014
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Vehicle fleet information
To ensure that you get comprehensive advice, we will need data about your fleet, for example fuel card
reports and/or business mileage claims and relevant documents such as company car policies and a live
fleet list. The data and policy requirements will be discussed with you by your allocated Fleet Consultant.
It is very important that you provide us with the best information that you can as this will enable us
to provide an accurate carbon footprint and possible cost and carbon savings.
Vehicle Numbers
Total
Average Annual
Mileage
Company cars (owned and/or leased)
Cash opt-out (where a fixed monthly allowance is provided in lieu
of a company car)
Pool cars
Grey Fleet
Light commercial vehicles (< 3.5t GVW)
Mini Buses
HGVs (> 3.5t GVW)
Other
Fleet total
Objectives
Please summarise what you would like to achieve for your fleet and/or specify areas you would like to focus
on (for example, grey fleet)
Energy Saving Trust – October 2014
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Conditions of state aid
It is your responsibility to ensure that you have not received more than this or you may be required to repay
any excess. Forms of State Aid may include grants, loans, guarantees or other forms of assistance from
central or local government, a regional development agency or a devolved administration of a Business
Link. Not all grants are classified as De Minimis. If you are not sure whether any assistance that you have
received is De Minimis aid, please contact the body from which the assistance was received for
confirmation.
The provision of free consultancy under the Motorvate Scheme falls under European ‘state aid’ rules.
These rules only apply to ‘undertakings’ (broadly speaking, organisations that carry on some form of
commercial activity) – that is, sole traders, partnerships running a business and companies running a
business.
The European Commission’s State Aid rules allow organisations to receive up to €200,000 of De Minimis
state aid over any three financial years (or €100,000 for organisations in the road transport sector). It is
estimated that the maximum value of the Fleet Consultancy that your organisation will receive is €5,000.
Therefore you will be eligible to receive Energy Saving Trust Fleet Consultancy unless you have currently
received between €195,000 and €200,000 of State Aid in the last three financial years (or between €95,000
and €100,000 for organisations in the road transport sector).
By signing the declaration overleaf, you are stating that by receiving €12,500 of free consultancy, you will
not exceed your State Aid limit.
If your organisation is not classed as an ‘undertaking’ (because it does not carry out any commercial
activity), the above condition does not apply, and you do not need to check how much State Aid you have
received. Examples of organisations which are not usually classified as undertakings are local authorities,
NHS trusts and housing associations.
Please tick one of the following:
Our organisation is not an ‘undertaking’.
Our organisation is an ‘undertaking’ but has not received more than €200,000 of De Minimis
state aid within the last three financial years
“Undertakings” are provided this service under the European Commission's De Minimis Regulation (EC)
No. 1998/2006 of 15 December 2006 on the application of articles 87 and 88 of the Treaty to De Minimis
aid, OJ2006L379/5.
Energy Saving Trust – October 2014
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Terms and conditions
1. Eligibility
Membership of the Motorvate Scheme is open to organisations based in England; Members must either
operate a fleet of sub 3.5 tonne vehicles or provide fleet services to organisations. Energy Saving Trust
reserves the right to limit the Fleet Consultancy services available to members.
2. The Motorvate logos
All members are entitled to use the Motorvate logo in accordance with the guidelines supplied.
3. Termination
3.1. Either party may terminate Organisation’s membership of the Scheme at any time (including
Energy Saving Trust ceasing to provide the Scheme) by giving the other party not less than 30
days written notice at any time.
3.2. Energy Saving Trust is entitled to terminate your membership of the Scheme immediately by giving
written notice if:
3.2.1. Any information that you provided to Energy Saving Trust in your application or
subsequently (or that was provided on your behalf) is found to be untrue, inaccurate or
incomplete in any material respect;
3.2.2. You commit a material breach of any of these Terms;
3.2.3. You or any person employed by you has offered or given or agreed to give any person any
improper gift or commission or consideration of any kind in relation to the Scheme or any of
Energy Saving Trust 's other programmes;
3.2.4. You become insolvent or in Energy Saving Trust’s reasonable opinion are likely to become
insolvent; or
3.2.5. You cease or threaten to cease to carry on business.
4. Consequences of termination
4.1. At the date of termination or expiry of Membership:
4.1.1. any licence to use the Logos shall immediately cease;
4.1.2. You will immediately cease to claim to be or hold yourself out as a Member;
4.1.3. You will immediately withdraw and destroy any materials or literature in whatever format
bearing the Logos which are either in your possession or under your control, or at Energy
Saving Trust’s request, deliver up such materials to Energy Saving Trust. For the avoidance
of doubt, nothing in this clause will prevent you from retaining copies of and making use of
any reports (or similar documentation) provided to you by Energy Saving Trust under the
Scheme.
5. Nature of advice
While every effort is made to ensure that advice provided to you is accurate and relevant, it is your
responsibility to assess whether recommended actions are appropriate for your organisation and to
determine the steps that you will take to implement the advice. Energy Saving Trust will not be liable to you
for any indirect loss or damage you may suffer as a result of receiving or implementing the advice.
6. Liability
Neither party will be liable to the other for any indirect, special, incidental or consequential damages, or loss
of profits or loss of business (whether direct or indirect) arising out of this agreement.
Energy Saving Trust – October 2014
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7. Use of information
We or UK Government departments may wish to use information relating to the Transport Advice
programme to carry out research or statistical analysis, to assess the effectiveness of the programme, to
shape future policy and to publish information about the programme and related research. Aggregated or
non-attributable information may be used for these purposes. We will never publish any of the attributable
fleet or organisational data you have supplied in relation to the programme without your consent.
8. Expectations on Client Organisation
In providing these services we ask the organisation to commit to:
 Provide the as much accurate data and information as they can to allow for the analysis of the
clients fleet to be completed in a timely manner,
 Supply feedback on the service they received to enable Energy Saving Trust to review and improve
the service they provide.
9. Declaration
I hereby confirm that the organisation will comply with the conditions set out above with respect to Fleet
Consultancy services and apply to become a member of the Energy Saving Trust Motorvate Scheme.
For and on behalf of the organisation
Name
Position
Date
Please tick the box on the right to confirm acceptance of these terms:
As a member of Motorvate, you will receive transport communications from Energy Saving Trust
by email. We will not share your details with any third parties. If you would prefer NOT to receive
information from other business departments within Energy Saving Trust (about reducing energy
costs), please tick this box
Please return your completed application form to:
Email: Email your appointed Energy Saving Trust Fleet Consultant or email transportadvice@est.org.uk
Post: Transport Advice, Energy Saving Trust Ltd, 21 Dartmouth Street, London, SW1H 9BP
Energy Saving Trust – October 2014
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