Submit this document to:
https://securedropbox.oakland.k12.
mi.us addressed to:
eauditors@oakland.k12.mi.us naming
the document: 2015-16 your LEA/PSA
name District Planning Form
2015-2016 District Planning Form
District Name
Count Date
1. Have any buildings/programs closed in your district?
If yes, please list
☐Yes ☐No
2. Are there new grades/programs/buildings in your district?
If yes, please list:
☐Yes ☐No
3. List the buildings in your district with ECSE programs:
4. Does your district offer half-day kindergarten? ☐Yes ☐No
If yes, please list the building(s):
5. Check the type of schedule provided in your secondary buildings:
☐ Semester
☐ Block
☐ Trimesters
For trimesters, provide the starting dates of each trimester:
6. Do you operate an alternative education program where membership is reported at the
alternative education program?
☐Yes ☐No
If yes, report each program on Page 5.
7. Do you operate an adult education program?
☐Yes ☐No
8. On which basis does the district compute annual days and hours of instruction?
☐ District
☐ Building
9. Have any buildings/programs been approved for days and/or hours of instruction waivers?
☐Yes ☐No
If yes, indicate building(s)/program(s) and include a copy of the approval.
10. Does your district have pupils enrolled in GenNet Seat Time Waivers?
☐Yes ☐No
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11. Have any buildings/programs been approved for seat time waivers other than GenNet?
☐Yes ☐No
If yes, indicate buildings/programs and include a copy of the approval and implementation
plan.
12. Do you operate shared time programs at nonpublic school sites? If yes, list the name(s), EEM
number and address(es) of the nonpublic schools.
13. Does your district have a collective bargaining agreement in effect as of June 31, 2013 that
provides fewer days than 175 and/or allows you to claim professional development time as
hours of pupil instruction:
☐ Yes ☐ No
And if so what are the days?
What are the PD hours?
14. Attach a copy of the current District procedures (indicate date
a new student.
) used when enrolling
15. Attach a copy of the current District approved method of documenting attendance
(indicate date approved
).
16. Attach a copy of the current District procedures used to document a student absent on the
count day and returned under the 10/30-day rule (indicate date
). If information is
already attached, separate documentation is not required.
17. Is an automated attendance system being used? ☐Yes ☐No
If yes, indicate the name of the software
and attach the written electronic attendance
procedure for using the automated attendance system.
18. For Public School Academies ONLY:
Do students change classes/teachers?
Are you adding a new grade?
☐Yes ☐No
☐ Yes ☐ No
If so, what grade?
19. Does your district claim FTE for:
Section 105 School of Choice pupils? ☐Yes ☐ No
Section 105C School of Choice pupils? ☐ Yes ☐ No
(This does not apply to Public School Academies.)
20. Is your district in a consortium or cooperative agreement (The International Academy,
Oakland ACE, CASA, OSTC, OOA, VLAC)?
☐Yes ☐No
If yes, identify the program(s):
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21. Does your district operate an Oakland County Center Program S.E.E.? ☐Yes ☐No
If yes, indicate the building(s) below:
☐
22. Does your district provide a Section 23a Dropout Recovery Program? (example Grad
Alliance.) ☐ Yes ☐ No
23. How long are pupil accounting records retained?
24. Who keeps the prior audit narrative reports and DS 4120s?
25. Identify the central office key personnel involved in submitting the pupil membership count.
Name
Title
Yrs. in Position
Email
Phone
Fax
Brief description of pupil accounting responsibilities:
Signature______________________________________________Date____________________
MUST INCLUDE:
 Current school year building/district calendars.
 Teacher certification list by building with teacher
certification number in Excel format.
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Building Field Audit Planning Form
Complete all columns of the attached form for all building/ programs in your district.
COLUMN DIRECTIONS
1.
Name of building (This will be used to update our building roster for your
district.)
2.
Grade Levels/Programs (K-5 and ECSE), (10-12 and Alternative Education), etc.
(YOU MUST INDICATE YOUR SPECIAL EDUCATION PROGRAMS.)
3.
Number of certified teachers
4.
Name of building contact responsible for completing pupil accounting reports.
5.
Years of experience of person reported in Column #4.
6.
Is the building contact trained in completing reports?
Indicate "Y" for Yes and "N" for No.
7.
Does the building contact verify the records for mathematical computations.
Indicate "Y" for yes and "N" for no?
8.
Are nonconventional pupil populations identified on the alpha membership list or
on a separate form? Indicate "L" for alpha list or "F" for separate form.
9.
Is the source attendance document the teacher attendance book or teacher entered
computerized attendance sheets? Indicate "B" for book or "C" for computer
sheets.
10.
If computerized attendance is the source document, what software is being used
(SIMS, SASI, etc.)?
11.
Is there a complete and current Pupil Accounting Manual in the building?
Indicate “Y” for yes or “N” for no.
12.
Has your population “I” (increased) or “D” (decreased) since last September’s
count?
Return on or before September 22, 2015.
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District
Count Date
Col 1
Col 2
Building
Grades
Signature
Col 3
# of
Certified
Teachers
Building Field Audit Planning Form
Page 1 of
Col 4
Col 5
Col 6
Col 7
Col 8
Contact
Years Trained Verify Noncon
Exp
Y/N
Y/N
L/F
Col 9
Source
Doc
B/C
Col 10
Software
Used
Col 11
PAM
Y/N
Col 12
Pop I/D
☐
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